Program Manager

The Durfee Foundation; Los Angeles (CA); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

403b retirement fund with employer 1:1

Matching gifts/volunteer hours program

Two weeks vacation in first year; four

Additional paid rest/renewal week

Job summary

The Durfee Foundation is seeking a Program Manager to oversee day-to-day administrative activities across Durfee programs, including outreach, application processing, contracts, and budgets. You will help produce cohort convenings, support special projects, and manage the Foundation’s online presence.

The ideal candidate brings 3–5 years in the social sector, budgeting experience, and strong organizational skills.

Qualifications

• Three to five years of comparable work experience in the social sector
• Rooted connection to Los Angeles required
• Program management or project management, including budgeting/financial oversight and events production
• Prior experience in grants administration a plus

Responsibilities

• Maintain cordial communication with applicants and awardees
• Provide consultation and assistance to prospective grant applicants and grantees
• Manage mechanics of grant applications and selection process
• Generate letters of agreement and manage fund distribution
• Maintain timely communications with grant partners
• Oversee grant reporting and follow-up
• Produce cohort convenings and logistics
• Prepare and manage program budgets
• Support special projects and grants outside core programs
• Support website maintenance and social media management
• Assist in annual fiscal audit process
• Manage cash flow and grant payments
• Process vendor invoices and payments
• Lead planning of in-person and virtual events
• Support Board of Trustees with memos and board book preparation

Skills

Organizational skills

Budgeting/financial oversight

Project management

Events planning/production

Cross-functional collaboration

Independent work

Prioritization & multitasking

Tools

Mac OS High Sierra

Microsoft Office

Adobe Acrobat

Dropbox

Google Drive

Wordpress (database management)

Job description

The Durfee Foundation invests in the people and possibilities in Los Angeles County. We believe that novel ideas from people with fresh perspective, passion, and determination will generate a brighter future for LA. Through our core grant programs, we offer rest and renewal, as well as financial and professional support, to some of Los Angeles’s most innovative changemakers.

We are a small, highly collaborative and supportive team that works with great care for our community and is deeply committed to the success of our partners. We seek to build trust-based relationships with individuals and organizations who share our ideals of creativity, risk-taking, equity, integrity, fiscal care, and continuous learning. For more information, please visit https://durfee.org/.

ABOUT THE POSITION

Employment Type:

Full-Time

Location:

Downtown Los Angeles. Work will be performed in office, with some occasional remote flexibility.

The position of Program Manager at the Durfee Foundation is ideally suited to a candidate who is committed to and has a demonstrated track record of engagement in the social sector, with strong administrative skills. The position offers a unique opportunity to be exposed to an extraordinary, cross-sector range of Los Angeles County’s premier nonprofit, public sector and movement leaders.

The Program Manager will primarily handle all day-to-day administrative activities related to Durfee programs, including outreach, application processing, contracts, budget management, fund distribution, program assessment and the production of cohort convenings. The Program Manager will also oversee and support Durfee’s involvement in special projects. In addition, they will serve as the Foundation’s lead on event planning and production and support the Foundation’s online presence via website and social media.

The Program Manager reports to the Executive Director and works under the daily supervision of the Director of Programs and Operations. The ideal candidate should be intellectually curious, gracious, self‑motivated, detail‑oriented, timely and technologically proficient with interest in developing a career in the nonprofit, public or social benefit sector.

The job comes with excellent benefits, and potential for growth into more responsibility. The job should be approached with an expectation of a minimum two‑three year engagement with the Foundation.

COMPENSATION

80,000-90,000

Program Administration:

• Maintain cordial communication with applicants and awardees
• Provide consultation and assistance to prospective grant applicants and grantees
• Manage mechanics of grant applications and selection process
• Generate letters of agreement and management of fund distribution
• Maintain timely communications with grant partners
• Oversee grant reporting and follow‑up
• Produce cohort convenings, inclusive of all logistics
• Prepare and manage program budgets
• Support special projects and grants outside of Durfee’s core programs

Operational Support

• Support website maintenance and social media management
• Provide significant support during the annual fiscal audit process
• Work with the Director of Programs and Operations to manage cash flow and grant payments
• Process vendor invoices and payments

Events Production

• Serve as principal staff lead on planning in‑person and virtual events, including conferences, trainings, and general Durfee network gatherings

Support to the Board of Trustees

• Write program update memos to the Board and support board book production process
• Present program updates and requests to the Board at board meetings

Skills

• Strong technical skills in Mac OS High Sierra, Microsoft Office, Adobe Acrobat, Dropbox, Google Drive, and Wordpress (database management essential; familiarity with online application systems a plus)
• Strong organizational skills, including good written and oral communications, attention to detail and follow‑through
• Experience in budgeting and financial management
• Management and implementation of extended projects
• Events planning and production
• Good judgment, diplomacy in dealing with a variety of people and circumstances
• Ability to work both independently and as a team, and to follow instructions with minimum supervision
• Flexibility, adaptability, and capacity to prioritize and manage multiple projects

Qualifications

• Passionate about Los Angeles and the social sector
• Three to five years of comparable work experience in the social sector
• Rooted connection to Los Angeles required
• Program management or project management, including budgeting/financial oversight and events production
• Prior experience in grants administration a plus

Salary and Benefits

• $80,000 -$90,000 depending on experience
• Medical, dental, and vision insurance
• 403b retirement fund, with employer match after one year
• Matching gifts/volunteer hours program
• Two weeks vacation in first year, four weeks (20 days) thereafter, plus two elective holidays for cultural observances in addition to federal holidays
• One additional paid week for rest and renewal when the office is closed for holidays in late December
• Support to engage in professional development opportunities

Diversity & Inclusion

At Durfee, we believe that a diverse mix of minds, backgrounds and experiences are essential to our mission and work. Durfee provides equal opportunity to all employees and applicants or employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability, veteran status or any other protected category under federal, state and local law.

Start Date: March 2023

Applications Due: February 17, 2023