Program Manager

AlphaX; Bethesda (MD); On-site; USD 110,000 - 150,000; Full time

Job summary

AlphaGov is seeking a Program Manager supporting senior leadership teams. You’ll manage how policies, official correspondence, and briefing materials move from the first draft to a signed decision.

The work calls for someone who can spot conflicting instructions, bring the right reviewers together, and give leadership a clear account of what needs a decision and why. Responsibilities include coordinating reviews across legal, operations, and subject‑matter teams; maintaining a policy library;

Qualifications

• Five or more years of experience supporting a senior executive office in government contracts or military settings.
• Strong writing and editing skills, with experience preparing documents for senior officials’ review or signature.
• Experience coordinating approvals across departments and tracking executive actions.

Responsibilities

• Manage the review, approval, publication, and periodic update of policies, procedures, and executive correspondence.
• Edit briefing notes, decision memos, and official responses for clear issue identification, recommendation, and action requested.
• Coordinate reviews across legal, operations, and subject-matter teams; resolve conflicting comments and flag questions needing leadership decisions.
• Maintain a tracker showing ownership, due dates, and blockers; brief leadership on overdue items and critical decisions.
• Maintain a searchable policy library with current versions, approval records, and review dates; archive superseded guidance.
• Develop templates and train staff to prepare documents that require fewer revision rounds.

Skills

Executive support

Writing & editing

Stakeholder coordination

Education

Bachelor's degree

Tools

MS Office

Document management

SharePoint

Job description

AlphaGov is seeking a Program Manager supporting senior leadership teams. You’ll manage how policies, official correspondence, and briefing materials move from the first draft to a signed decision. The work calls for someone who can spot conflicting instructions, bring the right reviewers together, and give leadership a clear account of what needs a decision and why.

What you’ll do

• Manage the review, approval, publication, and periodic update of policies, procedures, and executive correspondence.
• Edit briefing notes, decision memos, and official responses so leaders can quickly identify the issue, the recommendation, and the action requested.
• Coordinate reviews across legal, operations, and subject‑matter teams. Resolve conflicting comments and flag questions that require a leadership decision.
• Maintain a tracker showing who owns each action, when it is due, and what is holding it up. Brief leadership on overdue items and decisions that could affect other work.
• Maintain a searchable policy library with current versions, approval records, and review dates. Archive superseded guidance so staff can reliably find the policy in effect.
• Develop templates and train staff to prepare documents that need fewer rounds of revision.

• At least five years of experience supporting a senior executive office in a government contracts or military setting.
• Bachelor’s degree in business administration, public administration, communications, or a related field, or equivalent professional experience.
• Hands‑on experience managing official correspondence, tracking executive actions, and coordinating approvals across departments.
• Strong writing and editing skills, including experience preparing documents for senior officials’ review or signature.
• Proficiency with Microsoft Office and experience using a document management or correspondence tracking system.

Nice to have

• Experience in an executive secretariat, chief of staff’s office, or policy and publications office.
• Experience managing a SharePoint document library, applying records retention rules, or improving a formal approval process.