Program Management Specialist | Groton, CT (SLC)

Carley Corporation; Groton (CT); On-site; USD 95,000 - 130,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k Retirement Plans

ESOP (Employee Stock Ownership)

HSA (Health Savings Account)

FSA (Flexible Spending Account)

Life & Disability

Tuition Reimbursement

Employee Referral Program

Job summary

Carley Corporation is seeking a Program Management Specialist to support the Submarine Learning Center (SLC) in Groton, CT. This onsite role requires an active Secret clearance or recent activity, CAC access, and the ability to lift up to 50 lbs.

You will oversee the task order, coordinate staffing, and manage performance in a government contract environment. The position emphasizes risk management, reporting, and coordination with Government stakeholders to ensure compliant, timely deliverables

Qualifications

• Bachelor’s degree in a related discipline and five years’ experience in educational design or training development.
• Experience supporting Navy/DoD or federal defense contracts is preferred.
• Ability to manage staffing, schedules, costs, and performance simultaneously.
• Strong written communication and reporting skills.
• Knowledge of federal contracts and task orders.

Responsibilities

• Serve as single POC with COR and government representatives.
• Provide overall management and oversight for the task order.
• Ensure qualified personnel are assigned and available.
• Coordinate recruiting, onboarding, staffing, and replacements.
• Monitor performance, staffing, schedules, deliverables, and funding.
• Prepare monthly status and performance reports.
• Advise COR on status, staffing, risks, and issues.
• Identify risks and implement mitigation strategies.
• Review requirements, SOOs, funding matters, and contract mods.
• Coordinate invoice processing and ensure proper documentation.

Skills

Project management

Instructional design

Curriculum development

Staffing management

Reporting

Communication

Government contracting knowledge

Security clearance

Microsoft Office / Office 365

Education

Bachelor’s degree in business management / instructional technology / project management / education

Tools

Microsoft Office 365

Job description

A LITTLE BIT ABOUT CARLEY: Headquartered in Orlando, Florida, Carley Corporation is an employee-owned small business specializing in analyzing, designing, developing, and implementing large-scale, complex blended training solutions where performance results are critical. We strive to deliver the highest quality and cost-effective solutions for all our DoD, Government, and Commercial customers.

Carley provides products and services within the full spectrum of training system requirements, including new systems development as well as the maintenance of existing training systems. Our capabilities include training devices, electronic classrooms, SCORM-conformant self-paced training, instructor-led training, virtual simulations/virtual environments, and Virtual Reality-based training in support of technical and soft skills training. Carley Corporation is an ISO 9001:2015-certified business.

POSITION CONTINGENT UPON CONTRACT AWARD

JOB TITLE: PROGRAM MANAGEMENT SPECIALIST

LOCATION: GROTON, CT | SUBMARINE LEARNING CENTER (SLC)

STATUS: FULL-TIME, EXEMPT, SALARY, ONSITE

CLEARANCE: COMMON ACCESS CARD (CAC)

Carley is seeking a Program Management Specialist to support the Submarine Learning Center (SLC) in Groton, CT. This contract-contingent role requires daily onsite support, the ability to obtain and maintain required security credentials, including a CAC, up to 10% travel, and the ability to lift up to 50 lbs. on limited occasions.

WHAT YOU’LL DO AT CARLEY:

• Serve as the contractor’s single point of contact with the COR and other designated Government representatives.
• Provide overall management and administrative oversight for the task order.
• Ensure appropriately qualified personnel are assigned and available to perform contract requirements.
• Coordinate recruiting, hiring, onboarding, staffing, and replacement of contract personnel.
• Monitor project performance, staffing, schedules, deliverables, costs, and funding status.
• Prepare, review, and submit required monthly status and performance reports.
• Advise the COR of project status, accomplishments, staffing matters, risks, and potential problem areas.
• Identify and upscale cost, schedule, technical, staffing, and performance risks.
• Develop and implement appropriate risk-mitigation and corrective-action strategies.
• Review task order requirements, statements of work, funding matters, and contract modifications.
• Coordinate invoice preparation and submission with accounting and contracts personnel and verify that invoiced amounts are accurate and adequately supported.
• Maintain appropriate project, staffing, financial, and contract documentation.
• Ensure work is performed in accordance with the Performance Work Statement, applicable contract requirements, Navy Training Process guidance, and Government policies.
• Coordinate requests for Government-furnished information, equipment, workspace, system access, and other resources.
• Support quality assurance activities and respond to Government questions or identified performance concerns.
• Ensure assigned personnel comply with applicable requirements involving CUI, classified information, privacy, cybersecurity, operations security, and Government-furnished information.
• Maintain effective communication among contractor leadership, project personnel, the COR, and other stakeholders.

WHAT YOU’LL BRING:

• Bachelor’s degree in business management, instructional technology, project management, education, or a related discipline.
• At least five years of experience managing educational design, curriculum development, instructional systems design, training-development, or a closely related project.
• At least two years of professional experience supporting a Navy, Department of Defense, or other federal defense contract or task order.
• Demonstrated experience managing personnel, schedules, deliverables, reporting, invoicing, funding, and contract performance.
• Knowledge of federal contract or task-order management.
• Understanding of instructional design, curriculum development, or training-development projects.
• Ability to manage staffing, schedules, costs, deliverables, risks, and performance simultaneously.
• Strong written communication and report-development skills.
• Ability to communicate effectively with Government representatives, contractor leadership, employees, and functional support departments.
• Experience coordinating invoices, funding, and contract documentation.
• Strong problem-solving, organizational, and decision-making abilities.
• Ability to identify performance risks early and present practical corrective actions.
• Ability to work independently without direct supervision from Government personnel.
• Proficiency with Microsoft Office or Microsoft 365 applications.
• Must have an active Secret clearance and/or have been active within the last 24 months, with the ability to maintain the applicable security clearance(s) and additional credentials, including a CAC, required to access a military installation and perform assigned duties.
• Ability to lift items and/or equipment up to 50 lbs. on limited occasions.
• Due to the nature of the work at Carley, this position requires U.S. citizenship - REQUIRED.

WHAT IT’S LIKE TO WORK AT CARLEY:

This onsite position is located at a military training school/base in Groton, CT and is contingent upon contract award. Qualified candidates may be asked to sign a non-binding Letter of Intent (LOI). If Carley is awarded the contract, selected candidates may receive a formal offer, contingent upon customer approval and completion of all required onboarding requirements.

WHAT CARLEY CAN OFFER YOU:

• Medical
• Dental
• Vision
• 401k Retirement Plans
• ESOP (Employee Stock Ownership)
• HSA (Health Savings Account)
• FSA (Flexible Spending Account)
• Life & Disability
• Accident Plans
• Critical Care Plans
• Cancer Insurance
• Pet Insurance
• Legal & ID Theft Protection
• EAP (Employee Assistance Program)
• Tuition Reimbursement
• Employee Life Recognition Bonuses
• Employee Referral Program

Have any questions about Carley, the job, or the benefits? Contact our HR team at [e-mail] and we’d be happy to assist you!

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above represent some but not all the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Carley Corporation is an Equal Employment Opportunity (EEO) employer. The company’s policy is to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.