Program Management Operations Coordinator

Globalchannelmanagement; Marlborough (MA); On-site; USD 60,614 - 61,992; Full time

Job summary

Globalchannelmanagement in Marlborough, MA is seeking a Program Management Operations Coordinator with 6+ years in biotech/pharma project management. The role coordinates scheduling, dashboards, budgeting, and admin support to ensure program success.

Responsibilities include meeting planning, agenda creation, minute-taking, travel coordination, and PO processing, with collaboration across internal and external partners.

Qualifications

• 6+ years of program/project management experience in biotech or pharmaceutical industry.
• Bachelor's degree in life sciences, business, or related field.
• Familiarity with administrative and logistical coordination including meeting planning, documentation management, and budget tracking.
• Proficiency with Microsoft Office Suite and project management tools.
• Purchase Order (PO) & Requisition processing experience.

Responsibilities

• Assist with scheduling, organizing, and preparing for key meetings, including compiling materials, developing agendas, recording minutes, and ensuring timely follow-up on action items; supports internal governance forums.
• Develop and maintain dashboards and reporting tools for portfolio planning, forecasting, and budgeting.
• Support leadership in coordinating day-to-day program operations and providing administrative and logistical assistance.
• Back up the Executive Assistant with calendar management, arranging meetings, coordinating travel plans, and expense reporting as needed.
• Coordinate ad-hoc program and department projects, collaborating with internal partners and external stakeholders to ensure project objectives are met efficiently.
• Help coordinate purchasing and contracting activities (processing POs), ensuring adherence to departmental policies and timelines.
• Manage project management responsibilities with internal and external stakeholders for ad-hoc department projects.

Skills

Program management

Budget tracking

Meeting planning

Documentation management

Calendar management

PO processing

Education

Bachelor's degree in life sciences, business, or related field

Job description

Program Management Operations Coordinator

Location: Marlborough, Massachusetts, United States

Salary: $44.00 - $45.00 (US Dollar)

About the job

Program Management Operations Coordinator needs 6+ years of program/project management experience within the biotech or pharmaceutical industry.

Qualifications

• Must be local; no relocation.
• Bachelor's degree in life sciences, business, or related field.
• Relevant experience in program/project management within the biotech or pharmaceutical industry preferred.
• Familiarity with administrative and logistical coordination, including meeting planning, documentation management, and budget tracking.
• Proficiency in Microsoft Office Suite and project management tools.
• Purchase Order (PO) & Requisition Processing experience.

Responsibilities

• Assist with scheduling, organizing, and preparing for key meetings, including compiling materials, developing agendas, recording minutes, and ensuring timely follow‑up on action items; supports internal governance forums.
• Develop and maintain dashboards and reporting tools for portfolio planning, forecasting, and budgeting.
• Support leadership in coordinating day‑to‑day program operations and providing administrative and logistical assistance.
• Back up the Executive Assistant with calendar management, arranging meetings, coordinating travel plans, and expense reporting as needed.
• Coordinate ad‑hoc program and department projects, collaborating with internal partners and external stakeholders to ensure project objectives are met efficiently.
• Help coordinate purchasing and contracting activities (processing POs), ensuring adherence to departmental policies and timelines.
• Manage project management responsibilities with internal and external stakeholders for ad‑hoc department projects.