Program Management Office Coordinator

Toho Water Authority; Kissimmee (FL); On-site; USD 60,000 - 95,000; Full time

Job summary

Toho Water Authority is seeking a Program Management Office Coordinator in Kissimmee, FL to support PMO governance, templates, and reporting. The role handles project intake, documentation, and cross-department coordination to ensure timely execution of capital and infrastructure initiatives.

The ideal candidate will have 3–5 years in project coordination, strong MS Office skills, and experience with enterprise systems.

Qualifications

• Bachelor's degree or equivalent in a related field.
• 3–5 years of project coordination/program support experience.
• Strong proficiency in MS Office Suite and reporting tools.
• Experience with document management or enterprise systems.
• Excellent verbal and written communication; strong organizational skills and time management.
• Must possess and maintain a valid Florida Class E driver's license.

Responsibilities

• Maintain and update PMO templates (charters, intake forms, trackers, status reports).
• Coordinate project intake submissions and assist with decision gates and exec reviews.
• Track required project documentation (charters, baselines, schedules, status updates).
• Support development and ongoing improvement of PMO procedures and governance.
• Track PMO action items and ensure timely resolutions with stakeholders.
• Assist in portfolio-level and exec reporting related to capital, technology, and PMO initiatives.
• Maintain organized electronic repositories per records management standards.
• Promote PMO processes across departments via coordination and follow-up.
• Support PMO software platforms and reporting tools implementation and admin.
• Assist project managers with onboarding and training for PMO tools.
• Maintain dashboards/reports on project status, portfolio performance, and funding.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Document management

Enterprise systems

Reporting tools

Driver's license

Education

Bachelor's degree in Business, Administration, Construction Management, Engineering Technology, or related field

Tools

MS Office Suite

Document management systems

Job description

Program Management Office Coordinator

VETERANS PREFERENCE

Salary

$59,675.00 - $95,472.00 Annually

Location

Kissimmee, FL

Job Type

Full Time

Job Number

00707

Department

Assets and Infrastructure

Opening Date

03/13/2026

Closing Date

Continuous

General Description

Applications will be reviewed as they are received. This position will close once a suitable candidate has been selected

Essential Functions

Essential Functions

The duties and responsibilities listed above are intended to provide a representative list of the various types of work that may be performed. Specifications are not intended to reflect all duties performed within the job class, and incumbents may expect to perform other related duties as assigned.

• Maintain and update PMO templates including project charters, intake forms, trackers, status reports, and other governance documentation.
• Coordinate project intake submissions and assist with preparation for decision gates and executive review.
• Track submission of required project documentation including charters, baselines, schedules, and status updates to ensure adherence to established PMO standards.
• Support development, documentation, and continuous improvement of PMO standard operating procedures and governance processes.
• Track action items resulting from PMO meetings and follow up with responsible stakeholders to ensure timely resolution.
• Assist in the preparation of portfolio-level and executive reporting related to capital, technology, and other PMO-supported initiatives.
• Maintain organized electronic repositories and documentation in accordance with records management and compliance requirements.
• Promote consistent application of established PMO processes across departments through coordination and follow-up.
• Support implementation, configuration, and ongoing administration of PMO software platforms and reporting tools.
• Assist project managers and staff with onboarding, training coordination, and basic system support related to PMO tools.
• Maintain dashboards and reporting views related to project status, portfolio performance, and funding tracking as applicable.
• Conduct routine data quality checks to ensure accuracy, completeness, and reliability of reporting information.
• Serve as first-level support for PMO tool-related inquiries prior to escalation to IT or external vendors.
• Support coordination across departments related to capital planning, funding initiatives, and documentation exchanges.
• Maintain tracking logs related to funding milestones, reporting deadlines, or compliance d cumentation as applicable.
• Assist in compiling documentation required for audits, reporting, or leadership review.
• Support internal PMO-led initiatives and improvement efforts as assigned.
• All other duties as assigned.

Minimum Qualifications

Minimum Qualifications

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain that required qualification would be:

• Bachelors degree in Business, Administration, Construction Management, Engineering Technology, or related field.
• Three (3) to five (5) years of experience in project coordination, program support, or structured administrative environments.
• Strong proficiency in MS Office Suite and reporting tools.
• Experience working with document management or enterprise systems.
• Strong verbal and written communication, exceptional organizational skills and time management,
• Must possess and maintain a valid State of Florida Class E Driver's License.

Desirable Qualifications

Experience in public sector, utilities, construction, or infrastructure environment.

Familiarity with Capital Improvement Programs (CIP).

Experience supporting compliance documentati