Program Management Analyst

Nextgenfed; Springfield (VA); On-site; USD 70,000 - 95,000; Full time

Job summary

Nextgenfed seeks an experienced administrator to act as the primary point of contact for program inquiries and provide financial and administrative support. You will assist with memorandums and SOPs, compile program statistics, and manage documentation for training and reporting.

This role requires proficiency in Microsoft Office, mapping software (Google Earth, ArcGIS), PDF editing (Adobe Acrobat Pro), and SharePoint/records management.

Qualifications

• Top Secret clearance required.
• Experience in project, financial, or program management.
• Proficiency with Microsoft Office Suite.
• Experience with mapping software such as Google Earth or ArcGIS.
• Proficient in PDF editing software like Adobe Acrobat Pro.
• Experience with SharePoint and records management.
• Ability to prepare and edit written correspondence.
• Ability to analyze data and support program performance.

Responsibilities

• Serve as primary POC for program inquiries and administrative support.
• Assist with memorandums, policies, and SOPs.
• Compile weekly and annual statistics for the video program.
• Manage the Program Request Tracker with timely updates.
• Ensure proper electronic records management.
• Support budget and procurement processes.

Skills

Top Secret Clearance

Project management

Financial management

Microsoft Office

Mapping software

PDF editing

SharePoint/records mgmt

Written correspondence

Data analysis

Communication skills

Time management

Tools

Google Earth

ArcGIS

Adobe Acrobat Pro

SharePoint

Intranet design

Job description

Responsibilities

• Act as primary Point of Contact (POC) for all Program inquiries, financial matters, and administrative support.
• Assist on memorandums, policy and Standard Operating Procedures (SOP) at the direction of the Chief Inspector AWS III
• Compile weekly and annual statistics related to the video program.
• Assemble necessary documentation for submission to the Training Division for video related training programs.
• Oversee and manage the Program Request Tracker, ensuring accurate tracking and timely updates.
• Assist Chief Inspector AWS III with electronic records management using agency-specific software, ensuring proper organization and compliance.
• Gather, identify, and analyze information derived from Law Enforcement databases to generate operational and intelligence reports as needed.
• Maintain and monitor AWS Spectrum funding; ensure funds are used in accordance with AWS III Spectrum Auction guidance.
• Input and reconcile financial transactions into United Financial Management System (UFMS).
• Prepare and generate financial status reports, ensuring accuracy and timely delivery.
• Prepare requisition documents for procurement of supplies, service and equipment.
• Review funding requests for accurateness and necessary approvals prior to obligating money.
• Work closely with USMS management to ensure accruals and obligations are accurate.
• Verify payments sent via the Invoice Processing Platform (IPP); research and resolve problems with invoices and ensure proper payment.
• Serve as a POC with any Vendor-related/payment issues, analyzing issues, communicating effectively with vendors when complications or errors arise, and resolving them promptly.
• Review all vendor invoices for accuracy; POC for invoices in dispute.
• Request signatures on AWS III and other USMS invoices.
• Confidential Record Keeping and reporting required.
• USMS Property Officer: Serves as Accountable Property Officer for all VSU equipment.
• Responsible for ensuring property is assigned and recorded properly using Updated: 1/31/2025 USMS Property Asset Control Enterprise System (PACES).
• Maintain and monitor vehicle fleet records; to include gas logs, credit card transaction reports, registration requirements.
• Specialized analytical work in managing, regulating, coordinating, or otherwise controlling over supplies, equipment, or other material.
• Prepare property reports for current and annual inventory inspections.
• Responsible for the proper retention or disposal of equipment for excess.
• Other intelligence and technical duties as assigned by the Chief Inspector AWS III.

Qualifications and Skills

• Top Secret Clearance.
• Experience in project, financial, or program management.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.).
• Experienced in using mapping software such as Google Earth, ArcGIS, etc.
• Skilled in using PDF editing software (e.g., Adobe Acrobat Pro).
• Experienced in using and managing SharePoint, records management systems, and intranet page design.
• Prepare and edit various types of written correspondence to support program needs.
• Review and assess documents submitted for completeness, accuracy, and compliance.
• Conduct statistical analysis and evaluate program performance in relation to operational goals.
• Collect, analyze, and present findings to management, offering recommended solutions to address challenges.
• Provide analytical support by utilizing law enforcement databases and software tools.
• Analyze data to identify issues and resolve problems in accordance with US Government procedures and guidelines.
• Provide administrative support to branch offices, adhering to US Government administrative practices and standards.
• Gather and analyze data from federal, state, and local law enforcement sources, as well as public records.
• Foster and maintain strong working relationships with US Government personnel, contractors, agency staff, and vendors.
• Assist in maintaining and monitoring budget for program by providing accurate information to management.
• Assist in maintaining suspense systems for invoices, identifying past due and outstanding items ensuring due dates are met.
• Work with management to ensure accruals and obligations are correct by generating financial reports.
• Assist in funds transfer using various databases.
• Proven experience in inventory management, ensuring accurate tracking, organization, and control of stock.
• Strong background in electronic records management, with experience maintaining and organizing digital files in compliance with relevant standards and policies.
• Self-motivated and proactive, able to work independently while collaborating effectively within a team.
• Strong interpersonal skills with a sense of responsibility and reliability.
• Excellent communication skills, both verbal and written, with a strong ability to document processes and information clearly.
• Strong analytical and problem-solving skills, with a keen eye for identifying and addressing challenges.
• Meticulous attention to detail, consistently following established processes and guidelines.
• Effective time management abilities with the capacity to prioritize tasks and meet deadlines efficiently.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities.