Program & Events Manager

Foundation for Advanced Education in the Sciences, Inc.; Bethesda (MD); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

100% employer-paid medical and dental insurance

Generous paid time off

Tuition reimbursement

Job summary

A non-profit organization in Maryland is seeking a Program & Events Manager to plan and execute a variety of programs and events, both virtual and in-person. This role requires exceptional organizational and communication skills, along with the ability to manage logistics, budgets, and vendor relationships. The ideal candidate will be proactive, detail-oriented, and capable of multitasking in a hybrid work environment. The position includes generous benefits and potential for travel, making it a rewarding opportunity for those in the nonprofit sector.

Qualifications

• 2 - 4+ years of experience in event planning or program coordination.
• Experience in nonprofit or higher education environments.
• Ability to handle confidential information with discretion.

Responsibilities

• Plan, coordinate, and execute programs and events.
• Manage logistics including vendors, contracts, and budgets.
• Support promotional efforts via marketing communications.

Skills

Organizational skills

Communication abilities

Problem-solving skills

Attention to detail

Interpersonal skills

Education

Bachelor’s degree

Tools

Microsoft 365

Zoom

Adobe Acrobat

Job description

About the Organization

The Foundation for Advanced Education in the Sciences (FAES) is an entrepreneurial non-profit organization located at the National Institute of Health (NIH) in Bethesda, Maryland. We design and deliver advanced educational programs and activities that enhance professional life and productivity on NIH campuses. As a small but mighty team, we rely on integrity, ingenuity, and a strong sense of purpose to make a lasting impact. Our work environment is collaborative, fast-paced, and deeply rewarding, with a generous benefits package.

Position Overview

The Program & Events Manager is responsible for planning and executing a wide range of in-person, hybrid, and virtual programs and events from small meetings to large-scale initiatives. This role manages logistics, vendors, budgets, and timelines while also supporting marketing, communications, and administrative operations.

This is a highly visible role that serves as a key liaison between the NIH community, vendors, partners, and internal staff. The ideal candidate is organized, proactive, detail-oriented, and comfortable managing multiple priorities in a dynamic environment. This role requires strong organizational skills, communication abilities, and the ability to work under pressure and manage processes with little oversight. This position blends special program execution, event planning, with marketing and administrative operations.

This role requires you to successfully pass an NIH background check.

Key Responsibilities

• Program & Event Management
• Plan, coordinate, and execute programs and events from concept through completion
• Manage logistics including venues, catering, A/V, speakers, travel, and on-site support
• Recruit, train, and oversee contractors and temporary event staff
• Negotiate vendor contracts and manage relationships with vendors and speakers
• Track budgets, process invoices, and coordinate payments with accounting
• Prepare post-event summaries, reports, and metrics for leadership and Board use
• Partner with the Director of Administration on NIH collaborations and partnerships
• Occasional travel to off-site events is required

Marketing & Communications

• Support promotional efforts including email campaigns, newsletters, and social media
• Coordinate with marketing and website contractors to ensure accurate and timely updates
• Assist with the development of digital and print collateral for programs and events

Administrative & Operations Support

• Provide general administrative support and backup front desk coverage as needed
• Maintain program records, contact lists, and internal documentation
• Support senior leadership with scheduling, logistics, and reporting

Qualifications

• Strong organizational, communication, and problem-solving skills
• Excellent attention to detail and ability to manage multiple projects simultaneously
• Professional, customer-focused demeanor with strong interpersonal skills
• Ability to handle confidential information with discretion
• Experience hiring and managing seasonal or temporary staff
• Proficiency in Microsoft 365, Zoom, and Adobe Acrobat
• Experience with event registration or project management tools preferred

Education & Experience

• Bachelor’s degree preferred
• 2 - 4+ years of experience in event planning, program coordination, or administrative operations
• Experience in nonprofit, higher education, or similar environments a plus

Benefits

• 100% employer-paid medical and dental insurance
• Generous paid time off and holidays
• Tuition reimbursement and professional development support
• Retirement plan with employer contribution
• Hybrid work flexibility
• Travel mileage reimbursement

Work Environment

This role operates in a hybrid work model and requires occasional evening or after-hours event support. Must be able to lift up to 25 lbs., stand for extended periods during events, and assist with setup and breakdown of event materials.

Equal Employment Opportunity Statement

The Foundation for Advanced Education in the Sciences (FAES) is an Equal Opportunity Employer. We are committed to providing equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, marital status, or any other protected characteristic under applicable federal, state, or local law. FAES also provides reasonable accommodation to qualified individuals with disabilities in accordance with applicable laws.