Program & Events Coordinator, Darden School of Business

University of Virginia; Charlottesville (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

The University of Virginia Darden School of Business is seeking a Program & Events Coordinator to support the LaCross Institute for Ethical AI in Business. This role involves administrative support, program management, and communication tasks, requiring strong interpersonal skills and proficiency in Microsoft Office. The ideal candidate will be organized, flexible, and able to manage multiple priorities effectively.

Qualifications

• High School diploma and four years of relevant experience; Bachelor's preferred.
• Strong administrative/general office support skills.
• Experience managing website and social content preferred.

Responsibilities

• Manage scheduling, communications, and coordination of meetings and events.
• Assist in managing center budgets and financials.
• Draft and proofread communication materials.

Skills

Administrative support

Communication skills

Teamwork

Time management

Interpersonal relationships

Education

Bachelor's degree

High School diploma

Tools

Microsoft Office

Adobe (e.g., Photoshop)

Salesforce (e.g., Marketing Cloud)

Canva

Job description

The University of Virginia Darden School of Business seeks a Program & Events Coordinator to join its team in Charlottesville, Virginia. This position will primarily support the operational and administrative functions of the newly created LaCross Institute for Ethical AI in Business, under the supervision of the Director of the LaCross AI Institute. Secondarily, this position will also support the operational and administrative functions of other Darden research centers, such as the Batten Institute, Institute for Business in Society, and Mayo Center for Asset Management. As a shared services position, this position will report to the Director of Shared Services. This position will work closely with faculty, staff and students to facilitate the execution of programs, events and initiatives that are led by the Centers of Excellence and Darden faculty. The successful candidate will be outgoing, entrepreneurial, flexible, and highly organized. This position requires superb communication skills and a high degree of professionalism, suitable for interacting with an array of constituents.

Key Responsibilities:

Administrative Support:

• Help manage scheduling, communications, and coordination of meetings, seminars, and events.

• Assist in managing center budgets and financials, including processing reimbursements, invoices, and expense reports.

• Maintain and update center databases, records, and files.

Program and Event Management:

• Help plan, organize, and execute center programs, such as research projects, faculty and student seminars, and courses and other educational programs, which can occur outside of typical business hours.

• Help plan, organize, and execute center events, such as conferences, workshops, guest speakers, and webinars, which can occur outside of typical business hours.

• Help manage relationships with external partners, including sponsors, speakers, and collaborators.

Communications:

• Help draft and proofread communication materials such as newsletters, announcements, and project summaries.

• Assist in maintaining the research centers’ web and social presence.

• Assist in creating and executing digital communications via email and other means.

• Liaise with internal and external stakeholders, including academic institutions, industry partners, vendors and alumni.

Required Qualifications:

• High School diploma and four years of relevant experience. Bachelor's degree is strongly preferred and may substitute for years of experience.

• Evidence of strong administrative/generaloffice support skills that can be demonstrated through a combination of work and extracurricular activities.

• Higher education experience, working with academic programs preferred.

• Experience managing website and social content preferred.

• Ability to work under tight deadlines and manage multiple priorities.

• Strong interpersonal relationships and teamwork skills.

• Ability to work independently and exercise sound judgement.

• High level of competency in Microsoft Office (e.g., Powerpoint, Outlook) is required.

• Competency in Adobe (e.g., Photoshop), Salesforce (e.g., Marketing Cloud) and/or similar web, communication, and design tools (e.g., Canva, Acorn) is preferred.

To Apply:

Apply online using the following link: http://jobs.virginia.edu/us/en/job/R0072774/Program-&-Events-Coordinator-Darden-School-of-Business. Internal applicants must apply through their UVA Workday profile.Complete the application, and upload the following Required materials:

• Resume

• Cover letter detailing your interest in the position

***Please note that you MUST upload ALL REQUIRED DOCUMENTS into the CV/Resume box, into which multiple documents can be uploaded. Applications that do not contain all of the required documents will not receive full consideration.***

For this position, the selected candidate will need to complete the required background check prior to the start date of the position.

This position will remain open until filled.

Questions regarding the application process should be directed to Marcus Rozier, Academic Recruiter, at [e-mail].

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA’s commitment to non-discrimination and equal opportunity employment.