Program Document Controls Manager

Insight Global; Vancouver (WA); On-site; USD 85,000 - 130,000; Full time

Job summary

Insight Global is seeking a Program Controls - Document Controls specialist to support BPA projects by managing the document control system, ensuring compliant cost tracking, scheduling, and change management across all active BPA projects.

You will collaborate with the Senior Project Controls Manager, program managers, and BPA client representatives to keep project data organized, auditable, and accessible, with emphasis on CUI protection and federal standards.

Qualifications

• 5+ years of experience in project controls or document controls in construction/EPC/federal contracting.
• Proficiency with document management systems and controls tools.
• Excellent written and verbal communication; strong organizational skills.
• Experience with CUI protection and federal contract paperwork.

Responsibilities

• Establish and maintain the program document control system for all BPA projects, including transmittals, drawings, specifications, RFIs, submittals, correspondence, and contract modifications
• Support project controls functions including cost tracking, budget monitoring, change order processing, and earned value reporting in coordination with the Senior Project Controls Manager
• Manage document workflows to ensure timely review, approval, and distribution of project deliverables in compliance with BPA contract requirements
• Maintain version control and audit-ready documentation across all program records; ensure all project files are properly indexed, stored, and retrievable
• Generate program controls reports including cost and schedule status, variance analysis, and document status logs for internal leadership and BPA client review
• Coordinate with project managers, field teams, and subcontractors to collect, validate, and process project data for accurate reporting
• Support contract closeout documentation and lessons learned processes at project completion
• Perform additional duties as assigned to support program controls and organizational objectives

Skills

Project controls

Document controls

Project coordination

Strong communication

Attention to detail

CUI familiarity

Education

Bachelor's degree in Construction Management, Business, Engineering, or related field

Tools

Procore

SharePoint

Primavera P6

EDMS

Job description

Job Description

The Program Controls - Document Controls specialist supports our client's program with the Bonneville PowerAdministration (BPA) by managing project controls processes and maintaining the document managementsystem across all active BPA projects. This role ensures accurate document management, enabling processesfor cost tracking, schedule reporting, change management, and document integrity in compliance with BPAcontract requirements and federal standards. The position works closely with the Senior Project ControlsManager, the Program Manager, project managers, and BPA client representatives to keep program dataorganized, auditable, and accessible.

• Establish and maintain the program document control system for all BPA projects, including transmittals, drawings, specifications, RFIs, submittals, correspondence, and contract modifications
• Support project controls functions including cost tracking, budget monitoring, change order processing, and earned value reporting in coordination with the Senior Project Controls Manager
• Manage document workflows to ensure timely review, approval, and distribution of project deliverables in compliance with BPA contract requirements
• Maintain version control and audit-ready documentation across all program records; ensure all project files are properly indexed, stored, and retrievable
• Generate program controls reports including cost and schedule status, variance analysis, and document status logs for internal leadership and BPA client review
• Coordinate with project managers, field teams, and subcontractors to collect, validate, and process project data for accurate reporting
• Support contract closeout documentation and lessons learned processes at project completion
• Perform additional duties as assigned to support program controls and organizational objectives

Skills and Requirements

• 5+ years of experience in project controls, document controls, or program administration within construction, EPC, or federal contracting environments.
• Proficiency in document management systems and project controls tools (e.g., Procore, SharePoint, Primavera P6, or similar).
• Strong organizational skills with a detail-oriented approach to data accuracy and compliance.
• Excellent communication skills with the ability to coordinate across multiple teams and stakeholders.
• Deep familiarity with federal document protection including management of CUI information.
• Bachelor's degree in Construction Management, Business, Engineering, or a related field.
• Experience supporting BPA, DOE, or other federal utility/energy programs.
• Background in earned value management systems (EVMS) and federal cost reporting.
• Experience with electronic document management systems (EDMS) in a federal contracting environment.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].