Program Director, Medical Education

Ogilvy New York; Lake Hiawatha (NJ); On-site; USD 100,000 - 230,000; Full time

Job summary

Ogilvy New York is seeking a Program Director for Medical Education to oversee program planning, execution, and financial management. The ideal candidate will have a strong background in program management within the medical or advertising field, excellent organizational skills, and the ability to lead cross-functional teams. This role offers competitive pay and a dynamic work environment aimed at creating impactful solutions for healthcare clients.

Qualifications

• Experience in medical education or advertising is essential.
• Excellent organizational skills are required.
• Familiarity with PhRMA guidelines is necessary.

Responsibilities

• Manage internal planning and execution for programs/projects.
• Monitor budgets and document financial statuses.
• Proactively identify and manage problems to ensure timely delivery.

Skills

Program Management

Organizational Skills

Problem Solving

Flexibility

Education

Background in Medical Education or Advertising

Tools

Smartsheet

Workfront

Excel

PowerPoint

Job description

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Program Director, Medical Education

Ogilvy Health Parsippany, New Jersey Job Posted Date: 06/17/2025

About Ogilvy

Ogilvy has been creating impact for brands through iconic, culture-changing, value-driving ideas since the company was founded by David Ogilvy 75 years ago. It builds on that rich legacy through Borderless Creativity – innovating at the intersections of its advertising, public relations, relationship design, consulting, and health capabilities with experts collaborating seamlessly across over 120 offices in nearly 90 countries. Ogilvy currently ranks as the #1 global agency network for creative excellence and effectiveness by WARC, signifying its ability todeliver creative solutions that drive unreasonable impact for clients and communities.Ogilvy is a WPP company (NYSE: WPP). For more information, visitOgilvy.com, and follow us on LinkedIn,X,Instagram, and Facebook.

Ogilvy Health is focused on driving superior outcomes in the ever-changing healthcare environment, an increasingly complex and evolving marketplace. We inspire brands and people to impact the world by keeping our audiences’ health and wellness needs at the center of every touchpoint. Ogilvy Health delivers insight, creativity, innovation, and engagement solutions for all healthcare stakeholders, patients, and consumers across the healthcare continuum. Through borderless creativity—operating, innovating, and creating at the intersection of Ogilvy’s capabilities and global talent—Ogilvy Health brings forth world-class creative solutions for its clients.

Over the past year alone, the Ogilvy network has been recognized with the following:

• Global Agency Network of the Year (Ad Age)
• Global Agency of the Year (Adweek)
• One of the “Best Places to Work” for LGBTQ+ equality (Human Rights Campaign’s Corporate Equality Index)
• Most Effective Agency Network (Effie Worldwide)
• Agency Network of the Year (Clio Awards)
• Network of the Year (One Show)
• Global Network of the Year (LIA Awards)
• Gartner Magic Quadrant Leader
• Most Awarded Agency (Influencer Marketing Awards)
• …and Ogilvy was the first agency network to secure the top rankings on both WARC’s Creative 100 and Effective 100 in consecutive years
  
  

For more information on us, visit OgilvyHealth.com, or follow Ogilvy Health on LinkedIn, Instagram, Facebook, X, and Threads.

About The Role

The Program Director will manage internal planning, development and execution for programs/projects within the scope of work and according to Medical Education workflow for assigned accounts; collaborate with all core and extended team members as well as other OH disciplines and vendors as needed. Specific duties will vary based on client need and depending on team structure.

What You'll Do

Program Management

• Direct/coordinate with internal team members on the following related tasks for specific programs assigned:
• Develop/maintain timelines, provide professional communication to all appropriate team members relating to specific accounts
• Help coordinate faculty/KOL (Key Opinion Leader), /KOL conference calls/Teams or Zoom meetings,
• Manage timelines internally, with client, and with faculty/KOLs when applicable, draft faculty correspondences including but not limited to invitations, confirmations, event reminders, if required
• Liaise/coordinate with clients’ preferred vendors to execute print pieces, live/virtual events
• Work with clients’ meeting planning vendor when needed to ensure appropriate audiovisual support for live/virtual events, adequate function space needs, live/virtual event agendas, timing , and Transfer of Value (TOV) within clients’ system, if applicable
• Create/oversee the development, production and delivery of all materials for live or virtual events
• Review/approve all elements to ensure appropriate routing, track and manage incorporation of client and MLR (Medical, Legal, Regulatory) Review comments and approvals
• As applicable, participate in client meetings to discuss project status, etc.
  
  

Program Financial Management

• Monitor budgets, document financial status on status reports along with Program Coordinator, and initiate budget discussions with team members during weekly status meetings
• Attend monthly finance meetings with Account and Finance
  
  

Program Time Management

• Ensure that Program Coordinator moves all program materials to appropriate team members (including but not limited to Medical Writer, Medical Director, Program Director, Account Director Art, Editor, Studio, and Production) in an orderly and timely manner
• Meet with Program Coordinator regularly to review/update status of active programs/projects/timelines/financials
• Lead weekly internal status meetings and/or support Program Coordinator in leading internal hot sheet meetings to ensure alignment on projects, timelines, financials
• Schedule and facilitate kick-off, run-through, and slide review meetings to provide internal teams with necessary direction
  
  

Problem Solving

• Proactively identify and manage problems with ensuring projects are delivered on time and on budget
• Discuss with Account, recommendations and possible solutions specific to issues on assigned programs
  
  

Managerial Direction

• Exemplify a high standard of quality within your assigned team(s)
• Create an integrated, effective and accountable team environment that fosters a solid support structure for client satisfaction
  
  

What You’ll Need

• Background and experience in program management in medical education or advertising
• Excellent organizational skills
• Appropriate familiarity with PhRMA guidelines and general industry standards including client MLR submission platforms ( Veeva, GCMA etc.)
• Experience/knowledge with Smartsheet and Workfront applications as well as Excel and PowerPoint
• Ability to maintain flexibility and teamwork in a fast-paced, work environment
  
  

How We’ll Support You

Ogilvy celebrates its people. Fully. Enthusiastically. Unhesitatingly. We’ll empower you with the tools you’ll need to succeed. We’ll give you the autonomy to seek out new paths and better ways of doing things. We’ll support you with colleagues who are experts in their disciplines, drawn from across the Ogilvy network. And we’ll provide opportunities for you to do work of which you’ll be proud, with people you’ll be proud to call your teammates.

The base salary range for this position at the time of this posting is indicated below. Individual compensation varies based on job-related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package, click here for more details.

Pay Range

$100,000—$230,000 USD

At Ogilvy, our people are at the heart of what we do: a creative agency that sparks game-changing ideas across culture and business through collaboration, integrity, and a celebration of self-expression.

We believe in building powerful teams with purpose - and we relentlessly curate transformative initiatives that make our commitment to fairness, and equity a reality.

Our ultimate mission is to leave a positive impact on the world, creating a better future for all, while supporting and uplifting the global communities we serve. This is central to our mantra of Borderless Creativity.

Ogilvy is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

If you need any assistance seeking a job opportunity, or if you need reasonable accommodation with the application process, please contact us at [e-mail]. Please note that this contact is only for candidates who are requesting accommodation. Emails for other purposes, including application status requests, will not receive a response.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Health Care Provider

• Industries

  Advertising Services

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