Program Director, AP Summer Inst

UT Tyler; Arlington (TX); On-site; USD 65,000 - 76,000; Full time

Benefits offered by this job

Comprehensive benefits package

Public university environment

Job summary

The University of Texas at Arlington is seeking a qualified administrator to manage the Advanced Placement Summer Institute (APSI) and related Honors College operations. This role involves planning, budgeting, vendor coordination, and cross-department collaboration to ensure APSI success.

Responsibilities include staffing, staff training, and maintaining strong College Board and district partnerships to deliver high-quality events and digital marketing for APSI.

Qualifications

• Bachelor's degree in a related field with five years of progressive program administration experience.
• Experience in event planning, budgeting, and coordinating with campus partners.
• Strong communication and interpersonal skills; ability to work with external agencies and vendors.

Responsibilities

• Plan and execute the UTA Arlington APSI program.
• Coordinate budgeting, hiring, and customer service for APSI.
• Maintain relationships with College Board, UTA partners, and districts.
• Register teachers and manage payments with school districts.
• Coordinate vendors and on-campus and online event services.
• Provide excellent customer service to APSI participants.
• Oversee administrative staff and cross-train team members.

Skills

Supervisory experience

Budgeting & accounting

Microsoft Office Suite

Excellent communication

Education

Bachelor's degree in Higher Education Administration or related field

Tools

Microsoft Office Suite

Job description

The annual salary for this position ranges from $65,300 to $76,100. The final offer will be commensurate with the candidate’s relevant experience and qualifications.

Documents Needed to Apply

Required:

• Resume
• References (minimum of three)

Purpose of Position

Manage UTA’s Advanced Placement Summer Institute and basic administrative processes within the Honors College

Essential Functions

• Planning and Execution of the UTA Arlington Advanced Placement Summer Institute
• Abiding by College Board and university guidelines, plan and execute all aspects of the AP Summer Institute (APSI). Includes determining courses, budgeting, hiring, customer service and recruitment.
• Successfully managing relationships with College Board and UTA partners, thus ensuring continued strong relationships.
• Work with school districts to register teachers and secure payment.
• Work with vendors to secure materials and supplies.
• Work with departments across the university to set up services for on-campus events and online events.
• Provide the highest level of customer service to participants throughout the entire process.
• Ensure all digital representations of UTA APSI are current and utilize the most current best-practices in digital marketing, audience engagement, and customer support.
• Maximize the resources at UTA to ensure all processes utilize the most current technological resources and innovation.
• Hire and supervise staff (professional and students) necessary for successful execution of APSI.
• Train and Supervise Administrative Staff and Oversee Administrative Processes
• Train and supervise administrative staff in Honors College.
• Ensure cross-training of administrative staff.
• Ensure administrative staff meet standards and deadlines expected by UTA and other agencies for the task performed.
• Act as an approver of time for administrative staff in the College.
• Act as an administrative backup as needed to ensure processes are completed during peek busy periods.
• Maintain a College calendar, leading staff to ensure timely planning and execution as needed.
• Work with staff and web designer to lead our annual web refresh.
• Honors Events
• Assist in the execution (and planning as necessary) for major Honors events, such as Honors Kickoff, Honors Research Symposium, Senior Celebration, Major Events, etc. that do not directly conflict with peak periods of APSI.
• Participate in Honors meetings/trainings.
• Actively participate in “all-staff” activities.
• Represent Honors on university committees as appropriate.
• Performs other duties as assigned.

Required Qualifications

• Bachelor's degree in Higher Education Administration, Business Administration, Public Administration, Communications, Education, Management, or a related field
  and five (5) years of progressively responsible experience in program administration, event management, higher education administration, business operations, or a related field nine (9) years of an equivalent combination of education and experience.

Preferred Qualifications

• Familiarity with College Board and AP. Administrative experience in an institution of higher education.
• Experience working with for-profit ventures involving digital sales platforms and customer service.
• Experience managing temporary staff.

Knowledge, Skills & Abilities

• Supervisory experience and experience with administrative processes, preferably at a state institution.
• Experience with budgeting, reconciling accounts, purchasing, procurement, and working with external agencies.
• Advanced skill with Microsoft Office Suite.
• Familiarity with basic managerial accounting practices.
• Advanced interpersonal and communication skills, especially in electronic media.
• Time management and detailed organizational skills.

Work Schedule

• Monday through Friday; 8:00am through 5:00pm.
• Requires occasional evening or weekend hours.

Working Conditions

• May work around standard office conditions.
  

Benefits Information

Position is benefit eligible: Yes

We are proud to offer a comprehensive benefits package to our employees at the University.

It is the policy of The University of Texas at Arlington to conduct a pre employment background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA 48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community.

This is an exciting time to join UTA and contribute to its bold vision for the future.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [e-mail] .