Program Coordinator - VMO San Jose, CA

ESR Healthcare; San Jose (CA); On-site; USD 55,104 - 89,544; Full time

Job summary

A leading company in financial services is seeking a highly motivated Program Coordinator for the Vendor Management Office in San Jose. This hybrid role involves managing vendor relationships and administrative tasks while supporting the VMO Program Manager. The ideal candidate will have strong organizational, communication skills, and a proactive approach to problem-solving. Experience in a fast-paced financial or technology environment is essential, providing an opportunity for career growth and development.

Qualifications

• 5-7 years of experience as a Program Coordinator - VMO.
• Experience with various software applications and databases.

Responsibilities

• Manage vendor information, contracts, and compliance documentation.
• Support procurement projects and vendor lifecycle management.
• Generate reports on vendor performance and compliance.

Skills

Organizational Skills

Problem-Solving

Communication Skills

Technical Proficiency

Education

Bachelor’s degree

Job description

Program Coordinator - VMO San Jose, CA

Program Coordinator, IT VMO Program Coordinator, Vendor Management Office

Experience level: Mid-senior Experience required: 3 Years Education level: Bachelor’s degree Job function: Information Technology Industry: Financial Services Pay rate : View hourly payrate Total position: 1 Relocation assistance: No Visa sponsorship eligibility: No
Note: This is a hybrid position and we are looking for local candidates available to work onsite three days a week.

Job Description:

We are seeking a highly motivated, detail-oriented, and organized IT VMO (Vendor Management Office) Program Coordinator to join our client's dynamic FinTech team. In this pivotal support role, you will be instrumental in the smooth operation of our vendor management processes, acting as the right hand to the VMO Program Manager and gaining comprehensive exposure to all facets of vendor lifecycle management.

This position offers a unique blend of meticulous administrative tasks and engaging project-based work, making it ideal for a proactive individual eager to grow their career in a fast-paced technology and finance environment.

Responsibilities:
Data Integrity & System Management: Execute precise and repetitive tasks including data entry, system cleanup, and maintaining accurate vendor records within our VMO tools and platforms. This involves diligently tracking vendor information, contract details, performance metrics, and compliance documentation.
Vendor & Procurement Support: Assist with various aspects of the vendor lifecycle, from initial onboarding and due diligence to ongoing performance monitoring and offboarding. You will support procurement projects by helping to gather requirements, manage documentation, and facilitate communication between internal stakeholders and external vendors.
Contract & Renewal Management: Play a key role in managing vendor contract renewals, ensuring timely communication, tracking expiration dates, and supporting the negotiation process to secure favorable terms. !
Reporting & Analysis: Contribute to the generation of regular reports on vendor performance, spending, and compliance. Help identify trends and areas for improvement within the vendor portfolio.
Process Improvement: Proactively identify opportunities to streamline VMO processes and enhance efficiency, contributing to the continuous improvement of our vendor management framework.
Cross-Functional Collaboration: Collaborate effectively with various internal departments, including IT, Legal, Finance, and Procurement, to ensure alignment and adherence to vendor management policies and procedures.
Program Manager Support: Provide comprehensive administrative and project support to the VMO Program Manager, assisting with scheduling, meeting preparation, presentation development, and other ad-hoc tasks as required.
Qualification:

Strong Organizational Skills: Exceptional ability to manage multiple tasks simultaneously, prioritize effectively, and maintain meticulous attention to detail in a fast-paced environment.
Problem-Solving Aptitude: A proactive approach to identifying issues and a willingness to learn and implement solutions.
Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally with both internal teams and external vendors.
Positive Attitude & Eagerness to Learn: A collaborative spirit, strong work ethic, and genuine enthusiasm for continuous learning and professional development within the VMO domain.
Technical Proficiency: Comfortable working with various software applications and databases.
Notes from Hiring Manager:

Hybrid – 3 days/week (Monday, Tuesday, Thursday) – 8:30 AM to 5:00 PM
Opportunity for OT with prior approval of HM
Contract only – potential to extend for the right candidate and based on business need
1 interview with HM
Small team of 2
Coupa and Productive experience a plus.
MUST HAVE:

5-7 years of experience as a Program Coordinator - VMO.
Work experience with various software applications and databases.