Program Coordinator-Teens (Part Time)

City of Carlsbad; Carlsbad (CA); On-site; USD 25,000 - 30,000; Part time

Job summary

The City of Carlsbad is seeking a part-time Program Coordinator to support the Leadership in Training & Education (L.I.T.E.) Afterschool Program at the Pine Avenue Community Center, planning and executing teen activities and coordinating with partners.

Incumbents work independently with minimal supervision, supervise part-time staff or volunteers, and ensure safe, enriching experiences for youth. This is a non-benefited, part-time role with some evening or weekend hours.

Qualifications

• Demonstrated customer service and communication skills.
• Ability to learn and explain policies and procedures clearly.
• Strong attention to detail and organizational skills.
• Ability to plan ahead and meet long-term goals.
• Experience working with youth and teens is a plus.
• Comfortable in a shared office/workspace and public setting.

Responsibilities

• Plan, implement, and evaluate afterschool leadership activities for teens.
• Create a positive environment promoting leadership and growth.
• Supervise teens during program hours and events for safety and engagement.
• Lead workshops on leadership, life skills, and academic support.
• Coordinate with parents, schools, and community partners.
• Support recruitment, enrollment, and orientation of participants.
• Track attendance and program outcomes; manage data.
• Assist in planning teen-focused events and marketing outreach.
• Maintain records and contribute to program improvements.

Skills

Excellent customer service skills

Strong written and verbal comunicatioN

Policy explanation ability

Attention to detail

Plan ahead / long-term goals

Highly organized / prioritization

Cooperative relationships

Independent decision making

Time management / multitasking

Office environment adaptability

MS Office / CivicRec proficiency

Computer troubleshoot skills

Public engagement / diverse audience

Flexible schedule (evenings/weekends)

Education

High school diploma or G.E.D.

College-level recreation/education courses (preferred)

Tools

CivicRec

Job description

The Position

Carlsbad - The Community

The City of Carlsbad is ideally situated in north San Diego County where a great climate, beautiful beaches and lagoons, and abundant natural open space combine with world-class resorts, family attractions, well planned neighborhoods, excellent schools, and a charming village atmosphere to create the ideal California experience. Covering nearly 40 square miles, the City of Carlsbad is currently home to about 115,000 residents. The city sets the standard for high-quality local government services and is home to corporate headquarters in technology, life sciences and action sports, supported by a thriving tourism market and nearly 40 percent preserved open space. Thanks to an award-winning growth management plan, the city's infrastructure and services keep pace with development and promote an excellent quality of life.

You belong in Carlsbad: The City of Carlsbad embraces and recognizes the vital relationship of an inclusive, engaged work environment and innovative excellence. An equitable and inclusive work climate comprises personal experiences, values, and views shaped from differences of culture and circumstance. Our organization appreciates belonging, creativity, recognition and retention of its employees and is committed to hiring and developing motivated, productive and talented employees who provide services and enhance our quality of life. We work to embrace open and equitable access to opportunities for learning and development as our responsibility and goal.

Under the supervision of the Parks & Recreation Supervisor overseeing youth and teen programs, the Program Coordinator supports and leads the City's Leadership in Training & Education (L.I.T.E.) Afterschool Program and assists with the planning and implementation of teen special events at the Pine Avenue Community Center. The position requires knowledge in organizing large, high-profile youth and teen programs, as well as experience coordinating activities that support leadership development, academic enrichment, and community engagement.

Incumbents are expected to work independently with minimal supervision, exercise sound judgment, and take ownership of complex program assignments. Responsibilities include coordinating program logistics, supervising part-time staff or volunteers, partnering with community organizations, and ensuring safe, enriching program experiences for youth and teens.

This is a part-time, non-benefited position.

Key Responsibilities

• Plan, implement, and evaluate afterschool leadership and enrichment activities for middle and high school participants
• Create a positive, developmentally supportive environment that promotes leadership, teamwork, and personal growth
• Supervise teens during program hours and special events, ensuring safety, engagement, and adherence to expectations
• Lead workshops focused on leadership development, life skills, academic support, and community involvement
• Maintain communication with parents/guardians, school personnel, and community partners as appropriate
• Support recruitment, enrollment, and orientation of teen program participants
• Track attendance, participant progress, program outcomes, and other required data
• Coordinate and administer assigned teen programs independently and in collaboration with staff
• Assist in planning and coordinating teen-focused special events, including logistics, staffing, and onsite supervision
• Develop and implement daily activity schedules that align with program goals
• Assist with program marketing and participant outreach efforts
• Maintain records, documentation, and surveys needed to evaluate program effectiveness
• Recommend program guidelines, procedures, and improvements to enhance teen engagement and program quality
• Support the Parks & Recreation Supervisor in communication and operational needs related to teen programs
• Perform related duties as assigned to support teen program operations

Qualifications

• Excellent customer service skills
• Strong written and verbal communication skills
• Ability to learn, apply and explain related policies and procedures
• Demonstrate great attention to detail
• Ability to organize, plan ahead, and meet long term goals
• Highly organized and able to prioritize duties efficiently
• Ability to establish and maintain cooperative working relationships
• Ability to make independent decisions within broad established guidelines
• Strong time-management skills and multitasking ability
• Comfortable in a shared office and workspace environment
• Advanced skills in Microsoft Office applications (Outlook, Word, Excel, Teams), with the ability to learn and apply other programs (e.g., CivicRec)
• Strong computer skills, including basic troubleshooting skills.
• Ability to work directly with the public and a diverse audience
• A flexible work schedule including occasional evening or weekend hours

Experience & Education

• High school diploma or G.E.D.
  • College-level courses in recreation, education, physical education, or related field, preferred
• Minimum 1 year of experience and/or training performing duties comparable to a Senior Recreation Leader
• Experience working with the public

Physical/Mental Requirements:

Essential duties require the following physical skills and work environment:

Ability to sit, stand, walk, kneel, crouch, squat, stoop, reach, and lift 50 lbs. +; exposure to outdoors; ability to travel to different sites and locations.

Part Time hourly employees cannot exceed 980 total hours worked within one fiscal year.