Program Coordinator - Student Access and Success Center

Florida International University; Miami (FL); On-site; USD 40,000 - 42,000; Full time

Job summary

Florida International University is seeking an Administrative professional to coordinate SAS program events and manage operational logistics. You will plan conferences, student programs, workshops, and other department events, including catering, vendor management, procurement coordination, and on-site production.

The role also involves developing marketing content to promote SAS programs, managing the department's social media with the Senior Account Manager, and supporting procurement and

Qualifications

• Bachelor's degree and 1 year of experience; OR 5 years of office or related experience; OR an equivalent combination of relevant education and/or experience.

Responsibilities

• Coordinate programmatic activities, events, workshops, conferences, and special initiatives for the SAS department.
• Oversee event logistics, including venues, setups, technology, catering, transportation, schedules, materials, and registration.
• Develop and maintain relationships with vendors and campus partners to support programs and events.
• Prepare purchasing documentation and support internal financial processes for events.
• Assist with front desk and administrative operations to ensure smooth service.

Skills

Event planning

Tech tools

Education

Bachelor's degree or equivalent experience

Job description

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

Coordinates programmatic activities and events and operational logistics for the Office of Student Access & Success (SAS). Oversees the planning and execution of conferences, student programs, workshops, and other dept events. This includes, catering, vendor management, procurement coordination, and event-day production. Develops and implements strategic marketing and communications content that advances the FIU brand, promotes student engagement in Student Access & Success (SAS) program offerings, and highlights program achievements and impact.

• Coordinates programmatic activities, events, workshops, conferences, and special initiatives for the SAS department.
• Oversees the planning, execution and logistical logistics, and catering of special events, meetings, programs, and workshops, including, but not limited to, the Children's Holiday Celebration, opening and end-of-year receptions, and the McNair Scholars research conference.
• Coordinates event logistics, including venues, room setups, technology needs, catering, transportation, schedules, materials, signage, registration, and other operational requirements.
• Develops and maintains productive relationships with vendors, service providers, campus partners, and external organizations to support departmental programs and events.
• Coordinates vendor quotes, service requirements, timelines, deliverables, and event-related documentation to ensure services are provided accurately and on schedule.
• Develops and implements strategically-aligned marketing, communications content that promotes student engagement and participation in SAS program offerings and communicates programmatic Impact.
• Coordinates the department's social media presence across various platforms, working closely with the division's Senior Account Manager.
• Performs event-day logistics and production, including coordinating vendors, monitoring schedules, troubleshooting operational issues, supporting participants, and overseeing event setup and breakdown.
• Assists with the preparation of event-related purchasing documentation, including requisitions, change orders, reimbursements, purchase orders, and supporting documentation, in coordination with the Finance and Operations team.
• Serves as a university card user for departmental transactions. Adheres to university credit card policies and procedures. Handles cash and check transactions as needed.
• Assists with managing front desk and general administrative operations to ensure smooth and efficient service by greeting visitors and answering, screening, and routing incoming telephone calls accordingly, as needed.

Minimum Qualifications

Bachelor's degree and 1 year of experience ; OR 5 years of office or related experience; OR an equivalent combination of relevant education and/or experience.

Desired Qualifications

• Experience with event planning and execution.
• Proficiency and/or familiarity with technology platforms and various communication, design, and survey tools.

Job Category

Administrative

Advertised Salary

$40,000 - $42,000

Work Schedule

Begin time: 8:30 AM

End time: 5:00 PM

Pre-Employment Requirements

Research Expanded Background Check

Other Information

• This position is funded by a contract, grant, or external partnership
• Ability to work flexible hours as needed.
• Ability to work occasional evenings, weekends and at locations outside of the University
• Travel to FIU Campus
• Ability to travel locally

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Aff… All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, protected veteran status, and any other legally protected basis. For inquiries regarding nondiscrimination, contact FIU's Office of Title IX and EEO Compliance (TITLEIX) at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact the Office of Universal Access and Digital Compliance at 305-348-1576 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to UADC at least seven (7) business days prior to the event or at the earliest possible opportunity.