Program Coordinator - Stewardship & Alumni Engagement

Columbus State Community College; United States; On-site; USD 49,000 - 60,000; Full time

Job summary

Columbus State Community College in Columbus, OH, seeks a Program Coordinator, Stewardship & Alumni Engagement to plan and execute donor stewardship and alumni engagement activities supporting the Advancement Team’s fundraising and relationship-building goals. Reporting to the Assistant Director, this role ensures meaningful engagement across touchpoints and coordinates stewardship processes.

The position collaborates with communications, events, and data functions to provide personalized donor

Qualifications

• Associate’s degree required.
• Two (2) years of experience in a related field.

Responsibilities

• Plan and execute donor stewardship and alumni engagement activities across touchpoints.
• Coordinate alumni communications and outreach with the communications team and college partners.
• Assist in CRM data tracking and reporting, including ensuring data integrity across systems (e.g., Raiser's Edge).
• Support development of stewardship materials and reporting; maintain standardized processes for engagement activities.
• Collaborate with communications, events, and data functions to deliver coordinated, personalized donor experiences.

Education

Associate’s degree

Job description

Compensation Type: Salaried Compensation: $54,722.20

The Program Coordinator, Stewardship & Alumni Engagement is responsible for the planning and execution of donor stewardship and alumni engagement activities that support the Advancement Team’s fundraising and relationship-building goals. Reporting to the Assistant Director, this position ensures consistent, meaningful, and high-quality engagement with donors and alumni across all touchpoints. This role coordinates and supports the implementation of stewardship processes, including acknowledgement, recognition, and reporting. The Program Coordinator works collaboratively across communications, events, and data functions to ensure that donor and alumni experiences are coordinated, personalized, and aligned with organizational priorities.

Alumni Engagement & Donor Experience Coordination

Supports the planning and execution of alumni engagement strategies and initiatives. Coordinates alumni communications and outreach in collaboration with the communications team and partners across the College. Assists in developing programs and activities that strengthen alumni connection to the institution. Maintains awareness of alumni engagement opportunities to support relationship‑building. Supports accurate tracking of donor and alumni interactions within CRM and other data systems (e.g., Raiser’s Edge). Coordinates with the Data Specialist to ensure data integrity and proper coding of activities. Assists in compiling reports and summaries of engagement and stewardship efforts. Uses available data to inform outreach and engagement activities. Ensures a high-quality, consistent experience for donors and alumni across all interactions. Organizes follow‑up activities related to events, campaigns, and engagement initiatives. Supports development of engagement plans that enhance long‑term relationships. Identifies opportunities to improve donor and alumni engagement processes.

Donor Stewardship Execution

Coordinates day‑to‑day donor stewardship activities, including oversight of acknowledgement function, recognition management, and fund reporting. Ensures timely, accurate, and personalized donor communications. Organizes donor impact reporting and supports development of stewardship materials. Maintains and implements consistent stewardship processes and standards.

Collaboration & Partnerships

Works closely with the communications Coordinator to support messaging and outreach efforts. Partners with the Event Manager to coordinate guest engagement and post‑event follow‑up. Collaborates with the Data Specialist to ensure accurate tracking of donor and alumni activity, as well as acknowledgements. Aligns stewardship and engagement activities with broader campaigns and organizational priorities. Works closely with the Assistant Director to align activities with team priorities and strategies. Supports a collaborative team environment across communications, events, and data functions. Engages with internal partners to ensure coordinated and effective engagement efforts. Contributes to a team culture focused on service, responsiveness, and relationship‑building.

Operational Support & Continuous Improvement

Assists with coordination of materials, timelines, and logistics related to stewardship and engagement. Supports preparation of communications, reports, and recognition materials. Provides administrative and coordination support for stewardship‑related initiatives. Ensures timely completion of assigned tasks and deliverables. Helps develop and maintain standardized processes for stewardship and alumni engagement. Identifies opportunities to improve efficiency and effectiveness of workflows. Supports documentation of procedures and best practices. Contributes to ongoing refinement of donor and alumni engagement strategies.

Culture of Respect

Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community.

Minimum Qualifications

• Associate’s degree in a related field.
• Two (2) years of experience in a related field.

Preferred Skills

Collaborating with all levels of leadership and across.

Contract and Working Hours

Full Time/Part Time: Full time

Union (If Applicable): Scheduled Hours: 40

Eligibility / Background Check

Final candidates are subject to successful completion of a background check and/or MVR check as well as a 10-panel drug screen required during the pre-employment process (required for most positions).

Inclusion and Accessibility

Columbus State Community College is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits or privileges of employment, please contact our ADA Office at [e-mail]. For additional information on accommodations please click here. Columbus State Community College strives to foster an environment where everyone is welcomed into our learning and working community. We celebrate the humanity of every individual and value inclusive learning and working environments for all. We commit to removing barriers and expanding access for all of our people while respecting their unique lived experiences. Ultimately, we center our growing community and our students’ success in all of our work.

Equal Opportunity Statements

Columbus State’s duty is to treat all faculty, staff, and students as individuals, to hold them to equal standards, and to provide them equality of opportunity, with regard to those individuals’ race, ethnicity, religion, sex, sexual orientation, gender identity, or gender expression.

Statistical Statement

STATEMENTS IN ACCORDANCE WITH OHIO REVISED CODE SECTION 3345.0216 Columbus State educates students by means of free, open, and rigorous intellectual inquiry to seek the truth. Our duty is to equip students with the opportunity to develop the intellectual skills they need to reach their own, informed conclusions. Columbus State does not require, favor, disfavor, or prohibit speech or lawful assembly. Columbus State seeks to create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth, and tolerates the differences in opinion that naturally occur in a public higher education community. Columbus State’s duty is to treat all faculty, staff, and students as individuals, to hold them to equal standards, and to provide them equality of opportunity, with regard to those individuals' race, ethnicity, religion, sex, sexual orientation, gender identity, or gender expression.

About Columbus State

There has never been a better time to join Columbus State. A laser focus on student success and a partnership mindset have established Columbus State as a key talent provider in a thriving regional economy, and a premier community college that is changing the nation’s education and workforce landscapes. Columbus State is one of the largest community colleges in Ohio and in the nation, serving more than 41,000 students annually. Since we opened in 1963, we have served students and employees from all backgrounds. Columbus State offers more than 200 programs leading to a variety of associate degrees, certificates, and BSN program. In addition, Columbus State has more than 3,000 dedicated employees with decades of service who work alongside new talent to share knowledge and experience. The college is fully accredited by the Higher Learning Commission. Check out our Fast Facts to learn more. For more information on the Columbus State's community impact, please check out our Community page. Columbus State’s mission is to educate and inspire, providing our students with the opportunity to achieve their goals. Our vision is that the college is Central Ohio’s front door to higher education and a leader in advancing our region’s prosperity.