Program Coordinator / Staffing & Onboarding Coordinator

GRACE N CARE LLC; United States; On-site; USD 24,796 - 34,440; Part time

Benefits offered by this job

Competitive compensation

Paid training

Advancement opportunities

Flexible work from home

Job summary

Grace n' Care LLC provides Home Care, PCA/CFSS, Waiver, and Nursing Services throughout Minnesota. We are seeking a highly organized Program Coordinator to support staffing, onboarding, compliance, scheduling, and client services.

This position is ideal for someone with home care, healthcare, waiver services, 245D, or staffing experience who enjoys helping both clients and employees succeed.

Qualifications

• High School Diploma or GED.
• Valid Driver's License and reliable transportation.
• Ability to pass a DHS Background Study.
• Strong organizational and communication skills.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Coordinate onboarding of new employees.
• Track training, certifications, and compliance requirements.
• Assist with scheduling and staffing coverage.
• Follow up with employees regarding missing documentation.
• Communicate with clients, families, and case managers.
• Assist with client intake and service setup.
• Maintain employee and client files.
• Assist with payroll-related communications.
• Monitor staffing needs and assist with recruitment.
• Support office operations and administrative projects.
• Assist with emergency staffing situations when needed.

Skills

Organizational skills

Communication skills

Independent work

Multitasking

Education

High School Diploma or GED

Tools

EVV experience

Job description

Location: New Brighton, MN

Schedule: 20-25 hours per week with opportunity to grow into a full-time leadership position.

About Us

Grace n' Care LLC provides Home Care, PCA/CFSS, Waiver, and Nursing Services throughout Minnesota. We are seeking a highly organized and dependable Program Coordinator to support staffing, onboarding, compliance, scheduling, and client services.

This position is ideal for someone with home care, healthcare, waiver services, 245D, or staffing experience who enjoys helping both clients and employees succeed.

Responsibilities

• Coordinate onboarding of new employees.
• Track training, certifications, and compliance requirements.
• Assist with scheduling and staffing coverage.
• Follow up with employees regarding missing documentation.
• Communicate with clients, families, and case managers.
• Assist with client intake and service setup.
• Maintain employee and client files.
• Assist with payroll-related communications.
• Monitor staffing needs and assist with recruitment.
• Support office operations and administrative projects.
• Assist with emergency staffing situations when needed.

Additional Expectations

• Must be willing to work in the office as needed.
• Must be willing to travel within the metro area when necessary.
• May occasionally assist with direct care coverage during staffing emergencies.
• Must maintain professionalism, confidentiality, and strong communication skills.

Qualifications

• High School Diploma or GED.
• Valid Driver's License and reliable transportation.
• Ability to pass a DHS Background Study.
• Strong organizational and communication skills.
• Ability to work independently and manage multiple priorities.

Preferred Qualifications

• Home Care experience.
• PCA/CFSS experience.
• 245D experience.
• Scheduling or staffing experience.
• Reviving Care or EVV experience.
• Leadership or supervisory experience.

What We Offer

• Competitive compensation.
• Paid training.
• Opportunity for advancement as the agency continues to grow.

Flexible work from home options available.