Program Coordinator Sr.

asu; United States; On-site; USD 58,000 - 65,000; Full time

Job summary

The Polytechnic School at ASU is seeking a Program Coordinator Sr. to join LEAPS, a team advancing low-carbon energy solutions and resilience. Located on the Polytechnic Campus, LEAPS collaborates with Global Futures Lab and partners to accelerate energy access.

This role provides high‑level administrative, HR, travel, and logistics support, ensuring smooth operations, strong communication, and efficient project coordination across remote and international teams.

Qualifications

• Bachelor’s degree or equivalent with 5 years of relevant experience.
• Experience in office management and administrative operations.
• Experience coordinating travel, events, and logistics.
• Experience providing administrative/HR support and maintaining contact databases.

Responsibilities

• Serve as main point of contact for LEAPS and manage inquiries.
• Oversee day-to-day office operations, supplies, and documentation.
• Plan logistics for events, meetings, and travel for team and partners.
• Track assets and manage inventory for LEAPS.

Skills

Office management

Administrative operations

Program coordination

Communication skills

HR support

Education

Bachelor's degree

Job description

Job Profile: Administrative Operations Specialist 3

Job Family: Administrative Operations

Time Type: Full time

Minimum Qualifications:

• Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:

Supports and instructs those served by the department with complex queries, applies specialized knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

The Polytechnic School at ASU is seeking a Program Coordinator Sr. The Program Coordinator Sr. will join an impact-driven team at the Laboratory for Energy And Power Solutions (LEAPS) focused on accelerating the global transition to a low-carbon economy and contributing to efforts that enable energy access in developing countries, mitigate climate change, and modernize the electric grid for improved resilience. Located within the Ira A. Fulton Schools of Engineering at Arizona State University (ASU) on the Polytechnic Campus, the 20-person LEAPS team brings together a vibrant community of researchers collaborating closely with the Global Futures Laboratory and across the university, as well as external partners in government, industry, and development agencies.

This role serves as a key operational pillar for LEAPS, providing high-level administrative, office management, HR, travel, and logistics support to keep the team connected, organized, and moving forward efficiently. We value unique backgrounds and perspectives and encourage individuals committed to operational excellence and team success to apply.

Position Salary Range:

$57,900 - $65,000 per year; DOE

Essential Duties:

• LEAPS Point of Contact & Communication: Serve as the main point of contact (POC) for LEAPS, managing incoming general inquiries, directing requests to appropriate personnel, and facilitating smooth internal and external team communications. Maintain and curate comprehensive LEAPS contact lists, directories, and communication distribution networks.
• Office & Information Management: Manage day-to-day office operations, supplies, equipment, and administrative workflow for the LEAPS team. Oversee information management practices, including organized file storage, document archiving, and knowledge retention for ongoing and completed projects. Assist with team coordination, internal scheduling, and maintaining shared team resources and communication channels.
• Event & Travel Coordination: Plan and execute logistics for LEAPS events, workshops, partner meetings, and project reviews. Provide travel support for team members and visiting partners, including travel arrangements, itineraries, and expense reconciliation.
• Asset Management: Track and manage physical assets, hardware, research equipment, and inventory assigned to LEAPS.

Desired Qualifications:

• Experience in office management, administrative operations, or program coordination within a university or complex research environment.
• Strong organizational skills with demonstrated experience in archiving, record-keeping, and information management.
• Experience coordinating complex travel itineraries, event planning, and logistics.
• Experience providing administrative/HR support, onboarding team members, and maintaining contact databases (e.g., Salesforce, SharePoint, or Airtable).
• Ability to manage asset inventory and track equipment/supplies.
• Demonstrated ability to work effectively with remote, international, and cross-functional teams in a fast-paced environment.
• Strong written and verbal communication skills.

Working Environment:

Climate-controlled office setting subject to extended periods of sitting. Daily use of a desktop computer. Ability to clearly communicate to perform essential duties.

Department Statement:

At the Ira A. Fulton Schools of Engineering, we are delivering a world-class learning experience for our students and advancing research and innovation - all at scale . The Fulton Schools research enterprise leads use-inspired research and key national initiatives, including the Southwest Advanced Prototyping Hub, accelerating microelectronics and workforce development for the Department of Defense. We also lead the Electrified Processes for Industry Without Carbon Clean Energy Manufacturing Institute, supported by the Department of Energy, aiming to reduce carbon emissions and strengthen manufacturing. As the lead institution for the Center for Accelerating Operational Efficiency, we enhance homeland security operations through advanced tools and technologies. Additionally, we lead an NSF Engineering Research Center developing sustainable civil infrastructure and partner with another ERC advancing clean water technology.

The Fulton Schools hosts numerous research centers that leverage faculty expertise to