Program Coordinator | School of Medicine - Pediatrics Fellowship Programs

Emory University; Atlanta (GA); Hybrid; USD 65,000 - 135,000; Full time

Job summary

Emory University seeks a Program Coordinator for the Pediatrics Fellowship Programs, responsible for organizing program activities, developing promotional materials, and assisting in fellowship logistics. Ideal candidates will have strong organizational, communication, and interpersonal skills to manage multiple projects in a dynamic work environment.

Qualifications

• Bachelor's degree in a field related to the program.
• Two years of related experience or equivalent education and training.

Responsibilities

• Coordinate operational facets of the fellowship program.
• Develop work plans to achieve program goals.
• Prepare operational and statistical reports.
• Conduct training and represent the program at meetings.

Skills

Organizational skills

Written communication

Verbal communication

Problem-solving

Education

Bachelor's degree in a related field

Tools

Microsoft Office

Job description

Program Coordinator | School of Medicine - Pediatrics Fellowship Programs

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Program Coordinator | School of Medicine - Pediatrics Fellowship Programs

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Description

The Program Coordinator duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.

KEY RESPONSIBILITIES:

• Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
• Conducts research and gathers information to develop various publications.
• Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
• Assists in developing and coordinating program-related conferences, conventions, or meetings.
• Monitors expenditures and may participate in the budget planning process and prepare financial reports.
• May assist in identifying funding resources and developing fund-raising strategies and initiatives.
• Prepares operational and statistical reports.
• Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. May supervise assigned project staff, interns and/or volunteers.
• Performs related responsibilities as required.
  
  

ADDITIONAL JOB DETAILS:

• Manages the day-to-day operations and activities of one or more Pediatric subspecialty clinical fellowship training programs.
• Previous experience with administration and coordination of an educational program helpful as is supervisory and/or management experience.
• Duties include but are not limited to assistance with ACGME/GME-required reporting and monitoring activities.
• Scheduling of educational events and meetings and participation at these when required or requested.
• Annual fellow recruitment, on-boarding, and tracking program milestones.
• Assisting with visa application preparation.
• Monitoring budgets.
• Report preparations for various boarding and accreditation agencies.
• Aiding program leadership, and other duties as needed.
• On very rare occasion, early morning, evening or weekend hours may be required .
  
  

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a field related to the program.
• Two years of related experience, or an equivalent combination of education, training and experience.
  
  

PREFERRED QUALIFICATIONS:

• Successful candidates will possess strong organizational skills, excellent written, and verbal communication skills, including spelling and grammar.
• Strong interpersonal and problem-solving skills with attention to accuracy and detail with the ability to work with ambiguity, without direct supervision while navigating a complex work environment.
• Self-motivated with experience working independently as well as collaboratively to achieve goals, with a commitment to delivering exceptional customer service to all stakeholders and the ability to make independent decisions based on knowledge of program and requirements.
• Possess the ability to multi-task and manage multiple projects simultaneously and meet multiple deadlines with the flexibility to accommodate changing needs and priorities.
• Computer skills using Microsoft Office applications required as well as ability to learn and use program specific software and applications.
• Cover letter detailing relevant prior experience to this position required.
  
  

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee .

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: [phone] (V) | 404-712-2049 (TDD).

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week's advance notice is preferred.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Higher Education

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