Program Coordinator/Scheduler - Cardiology - Harborview

University of Washington Medical Center; Seattle (WA); On-site; USD 32,000 - 46,000; Full time

Job summary

Harborview Cardiology Clinic at University of Washington Medical Center is seeking a Program Coordinator/Scheduler to manage patient appointments, triage medical information, and coordinate care with physicians.

This full-time, 100% FTE on-site role in Seattle runs Monday–Friday, 8:00am–4:30pm for a one-year fixed duration assignment. Join a leading trauma and specialty center with strong transit access and a commitment to excellence in cardiovascular care.

Qualifications

• High school diploma or equivalent required.
• Two years of experience in the program specialty or equivalent education/experience.
• Ability to coordinate multiple appointments and communicate with patients and physicians.
• Proficiency with online appointment systems and EMR.

Responsibilities

• Triage medical information for a specific medical or surgical specialty.
• Schedule post-surgery diagnostic procedures and follow-up appointments.
• Coordinate patient appointments between patients, physicians, and outside agencies.
• Coordinate anesthesia and pre-admission tests and procedures.
• Enter appointment information in the online system.

Skills

Communication

Coordination

Multitasking

Attention to detail

Teamwork

Education

High school diploma or equivalent

Two years of experience in the program specialty

Equivalent education/experience

Tools

Online appointment system

Electronic medical records (EMR)

Job description

Job Description

Harborview- Cardiology clinic has an outstanding opportunity for a Program Coordinator/Scheduler.

WORK SCHEDULE

Full-time, 100% FTE (40 hours per week)

Day Shift

Mondays- Fridays 08:00am-4:30pm

This is a One Year Fixed Duration Assignment from date of hire

On-site/No Telework

POSITION HIGHLIGHTS

• Only Level I trauma and burn center in the region

Close proximity to public transportation

Harborview ranks among the nation’s top hospitals in rehabilitation care, neurology, neurosurgery and orthopedics

DEPARTMENT DESCRIPTION

Located adjacent to the main medical center, the Heart Institute at Harborview Medical Center provides consultation and follow-up care for patients referred to the clinic for cardiac-related issues.

Services include the evaluation and management of cardiac-related health problems, patient education, cardiac imaging; including heart catheterization and electrophysiology, stress testing and cardiac CT. Other services include anticoagulation monitoring, ECGs and echocardiography.

PRIMARY JOB RESPONSIBILITIES

• Triage medical information in a specific medical or surgical specialty
• Schedule post-surgery diagnostic procedures and follow-up patient appointments
• Act as a liaison between patients, consulting physician, referring physician, or outside agency to coordinate patient appointments, admission, or surgery. Will coordinate the exchange of information either written or verbally before and after patients are seen
• Coordinate anesthesia
• Obtain all necessary medical records, diagnostic studies, pathology items, etc., that are needed for patient care
• Assist in scheduling new patient appointments by triaging to appropriate department and physician
• Enter appointment information in online appointment system
• Coordinate pre-admission tests and procedures
• Schedule and ensure pre-anesthesia works-ups are completed
• Coordinate the direct transfer of patients from outside hospitals to UWMC with physicians, medical staff, and Admitting

REQUIREMENTS

• High school graduation or equivalent
• AND two years of experience in the program specialty
• OR equivalent education/experience
• Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

ABOUT HARBORVIEW MEDICAL CENTER

As the region’s only Level I Trauma and verified burn center, Harborview Medical Center is a comprehensive healthcare facility owned by King County and operated by UW Medicine. It is dedicated to providing specialized care for a broad spectrum of patients from throughout the Pacific Northwest, including the most vulnerable residents of King County. It provides exemplary patient care in leading-edge centers of emphasis, including emergency medicine, trauma and burn care, neurosciences, ophthalmology, vascular surgery, HIV/AIDS, rehabilitation, mental health and substance abuse care.

Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region.

Challenge. Collaboration. Compassion.

Become part of our team.

Join our mission to make life healthier for everyone in our community.

Compensation, Benefits and Position Details

Pay Range Minimum:

$23.41 hourly

Pay Range Maximum:

$33.47 hourly

Other Compensation:

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a temporary position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

SEIU Local 925 Nonsupervisory

ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the publicby advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians,scientistsand other health professionals.

All acrossUW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family,studentand colleague is valued and honored.Nearly 29,000healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.