Program Coordinator & PMO Adminstrator

Experis; Parsippany-Troy Hills (NJ); Hybrid; USD 39,000 - 52,000; Full time

Benefits offered by this job

Weekly Pay

Hybrid work

Benefits package

Job summary

Experis is seeking a Program Coordinator & PMO Administrator for a consumer packaged goods client in Parsippany, NJ. This hybrid role supports the North America Transformation PMO, coordinating governance meetings, workshops, leadership reviews, and executive reporting to keep initiatives on track.

You will manage onsite logistics, room setup, AV readiness, and visitor coordination, while maintaining PMO controls, dashboards, RAID logs, milestone plans, and action trackers.

Qualifications

• 3+ years of experience in program coordination or PMO administration.
• Experience coordinating complex meetings, calendars, vendors, and cross-functional teams.
• Advanced Excel skills including formulas, lookups, pivot tables, dashboards.
• Strong PowerPoint skills to create executive-ready presentations.
• Excellent written and verbal communication skills.

Responsibilities

• Own day-to-day coordination for the North America Transformation PMO.
• Schedule and coordinate governance meetings, workshops, and leadership reviews.
• Manage onsite logistics, conference rooms, Teams meetings, AV, and event coordination.
• Coordinate consultant, contractor, and visitor activities; manage badges and access.

Skills

Excel proficiency

PowerPoint

MS 365 & Outlook

Communication skills

Organizational skills

Attention to detail

Tools

Microsoft Excel

PowerPoint

Microsoft Teams

SharePoint

Outlook

Job description

Our client, in consumer packaged goods industry, is seeking a Program Coordinator & PMO Administrator to join their team. The ideal candidate will have strong program coordination and PMO administration experience, exceptional organizational skills, and the ability to support executive reporting, onsite logistics, and transformation initiatives in a fast-paced corporate environment.

Job Title: Program Coordinator & PMO Administrator
Location: Parsippany, NJ (Hybrid, 3 Days Onsite Per Week)
Contract: 10 months (Extension Possible)
Pay Range: $28- $38 hourly

What’s the Job?

• Own day-to-day coordination and administration for the North America Transformation PMO, ensuring teams remain organized, prepared, and focused on execution.
• Schedule and coordinate governance meetings, workshops, leadership reviews, consultant sessions, and transformation events, including agendas, materials, notes, action items, and follow-up.
• Manage meeting logistics, conference rooms, Teams meetings, AV support, technology readiness, and onsite event coordination.
• Coordinate consultant, contractor, and visitor activities, including schedules, badges, workspace planning, access requests, reception support, and onsite logistics.
• Maintain PMO controls and reporting, including dashboards, RAID logs, milestone plans, action trackers, dependency logs, resource planning, and executive updates.
• Create and maintain PowerPoint presentations, Excel trackers, leadership materials, status reports, meeting summaries, and governance documentation.
• Partner with Transformation, Facilities, IT, Procurement, and Finance teams to support workshops, business readiness activities, catering, purchase orders, workspace planning, and program execution.

What’s Needed?

• 3+ years of experience in program coordination, PMO administration, project support, executive support, business operations, or a related function.
• Experience coordinating complex meetings, workshops, executive calendars, consultants, vendors, and cross‑functional teams in a corporate environment.
• Advanced Microsoft Excel skills, including formulas, lookups, pivot tables, charts, reporting, dashboards, and data organization.
• Strong PowerPoint skills with the ability to create, update, format, and quality‑check executive‑ready presentations.
• Excellent written and verbal communication skills, including professional email creation, meeting summaries, and leadership communications.
• Strong Microsoft 365 experience, including Outlook, Teams, SharePoint, Word, calendar management, and hybrid meeting technology.
• Experience maintaining project dashboards, status reports, RAID logs, milestones, action trackers, dependencies, and governance materials preferred.
• Comfortable providing hands‑on onsite support, including visitor reception, room setup, catering coordination, workspace planning, purchase orders, and technology troubleshooting.
• Exceptional organizational skills, attention to detail, follow‑through, and ability to manage multiple priorities while maintaining accuracy.
• Experience supporting transformation, ERP, carve‑out/disentanglement, supply chain, facilities, or business readiness programs is a plus.

What’s in it for me?

• Opportunity to play a key role in a high‑visibility transformation and carve‑out initiative.
• Long‑term contract through June 2027 with potential for extension.
• Hybrid work model with three days onsite in Parsippany, NJ.
• Exposure to executive leadership, PMO governance, ERP deployment, and enterprise transformation activities.
• Collaborative environment supporting a newly independent consumer goods organization.
• Weekly Pay.
• Medical, Dental, Vision, and 401(k) benefits available.