Program Coordinator, Partnerships YLAI

International Research & Exchanges Board; Washington (District of Columbia); Hybrid; USD 34,000 - 44,000; Full time

Job summary

IREX is seeking a Program Coordinator to support Global Impact Hub initiatives in Washington, DC, with in-person work required at least two days per week. You will coordinate program operations, engage participants and partners, manage data and reporting, and assist with travel arrangements and procurement for U.S.-based and international activities.

The role emphasizes cross-cultural communication, budgeting, and collaboration across teams to ensure compliant, participant-centered processes in

Qualifications

• Bachelor’s degree required.
• 2+ years of work experience with exchange, alumni, professional training, leadership development, entrepreneurship, or private sector engagement programs preferred.

Responsibilities

• Coordinate recurring program workflows, calendars, records, and inboxes.
• Support pre-departure orientation and training via Canvas or similar LMS.
• Coordinate domestic and international travel booking and logistics for YLAI participants.
• Maintain documentation and flag risks, delays, and follow-up needs.
• Serve as a point of contact for participants and stakeholders.
• Support partner recruitment, retention, and engagement efforts.
• Coordinate procurement, vendor documentation, and financial administration tasks.
• Assist with monitoring, evaluation, and reporting activities.
• Collaborate with team to ensure alignment with program goals.

Skills

Program coordination

Stakeholder engagement

Budget management

Data management

Cross-cultural communication

Problem solving

Meeting coordination

Education

Bachelor’s Degree

Tools

Canvas LMS

Microsoft Office Suite

Project management tools

Job description

IREX is a global solutions provider that partners with communities and institutions in the United States and around the world to cultivate leaders, expand access to education, and create economic opportunity. With deep expertise, a forward-looking vision, and world-class practices in AI for Education, Future-Ready Workforce, Higher Education Solutions, Leadership Development, and Online Safety, IREX delivers innovative and proven solutions that help people, institutions, and communities thrive in a rapidly changing world.

Job Summary

Program Coordinators play an important role in helping IREX deliver high-quality, mission-driven programs within the Global Impact Hub. In this role, you will coordinate program operations, participant and stakeholder engagement, training and learning activities, events, travel, data management, communications, and reporting. You will take ownership of recurring workstreams, anticipate needs, resolve routine issues, and help maintain accurate, compliant, and participant-centered processes across complex U.S.-based and international activities. This position is based at IREX headquarters in Washington, DC and requires in-person work consistent with IREX’s Flexible Work Policy, currently at least two days (16 hours) per week in-office with one of those days being Wednesday.

What You’ll Do

• Program Operations & Administration: Coordinate recurring program workflows, calendars, records, shared platforms, and inboxes. Support pre-departure orientation and training administered through Canvas or a comparable learning management system, including enrollment, materials, participant tracking, and troubleshooting. Coordinate domestic and international travel booking and logistics for YLAI participants , maintain accurate documentation, and proactively flag risks, delays, and follow-up needs.
• Participant, Partner & Stakeholder Engagement: Serve as a consistent point of contact for participants and provide timely, culturally responsive advising before, during, and after program activities. Support the identification, cultivation, recruitment, and retention of U.S.-based partners, including small and medium-sized businesses, accelerators, universities, entrepreneurship support organizations, and corporate partners that support YLAI Participant placements. Track communications, commitments, and follow-up actions and elevate complex matters to program leadership.
• Finance, Procurement & Grant Support: Coordinate partner, venue, lodging, meals, transportation, and other event procurements in accordance with established procedures. At the direction of project leadership, independently and accurately,perform financial administration tasks (check requests, sub-award approval level, PAM, vendor RFP, etc.,).Prepare procurement documentation, obtain and organize vendor information, support payment and reconciliation processes, and monitor logistics against approved plans and timelines. Work closely with internal operations and finance colleagues to maintain complete and accurate records. Track partner engagement, satisfaction, deliverables, and compliance documentation; flag risks or issues to program leadership and support follow-up actions.
• Team Collaboration & Continuous Improvement: Coordinate logistics for in-person and virtual events, support communications and programmatic reporting, and contribute to monitoring, evaluation, and learning activities through accurate data collection, analysis, quality checks, and documentation. Collaborate with other parts of the team, including communications, alumni, training, and monitoring and evaluation to ensure event activities support broader YLAI program goals and outcomes. Coordinate day-to-day work with a Program Associate or other team members, including task follow-up, information sharing, and implementation support. Share progress and risks clearly, propose practical process improvements, and guide discrete tasks or workstreams as assigned.
• Growth & New Business Support: Contribute to proposal development, research, work planning, drafting, and other emerging Global Impact Hub priorities. Support efforts to connect Participants and businesses with opportunities related to market expansion, business development, industry knowledge, innovation, scaling, investment readiness, and longer-term commercial relationships. Apply lessons from implementation to strengthen program design, tools, and operational approaches.

Our Culture is Our People

At IREX, our culture is built on our people—and on how we work together to create meaningful impact every day. We look for colleagues who bring purpose, intellectual curiosity, collaborative problem solving, and a results driven, bias for action to help strengthen communities and advance our mission. Successful candidates build trust across differences, move ideas into action, seek new perspectives, embrace change , and represent IREX with authenticity and professionalism. We value people who bring strong expertise and a generous team spirit to work that advances our mission.

Skills & Experience

• Partnership coordination and recruitment, including familiarity or experience with organizations that support entrepreneurship and economic growth: businesses, accelerators, universities, entrepreneurship support organizations, chambers of commerce, and corporate partners.
• Partnership engagement support, including the ability to communicate mutual value propositions and provide responsive follow-up to external stakeholders at all levels of the organization.
• Partnership coordination, including workplan tracking, deliverable monitoring, compliance documentation, and follow-up, preferred.
• Payment requisitions and expenditure and documentation tracking for financial accuracy.
• Strong written communication and verbal communication and presentation skills for engaging diverse audiences and facilitating meetings.
• Meeting and activity coordination, collaboration, and effective day-to-day communication with team members and partners.
• Problem-solving and escalation of risks in fast-paced program environments.
• Cross-cultural communication and ability to work effectively with international participants, commercial partners, and colleagues.
• Data management, reporting, documentation, and attention to accuracy in administrative and financial processes.
• Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, Copilot, and Teams, and experience using project management or collaboration tools.
• Experience supporting the recruitment, onboarding, advising, and retention of external volunteers, partners or other stakeholders.
• Experience coordinating subawards, grants, contracts, cooperative agreements, or partner deliverables and compliance documentation, preferred.
• Experience facilitating meetings, workshops, orientations, networking opportunities, or professional learning experiences.
• Experience supporting program budgeting, procurement, invoice processing, financial tracking, and compliance requirements.
• Demonstrated understanding of Latin America and the Caribbean and recent developments in the region.
• International work or study experience in Latin America or the Caribbean preferred

Requirements:

• Bachelor’s Degree
• 2+ years of work experiencewith exchange, alumni, professional training, leadership development, entrepreneurship, or private sector engagement programs, preferred.
• Interest or familiarity with developing and maintaining partnerships with private sector organizations, small and medium-sized businesses, universities, accelerators, chambers of commerce, professional associations, or entrepreneurship support organizations, preferred.

You must have unrestricted authorization to work in the United States.

Pay Range: $25.00/hr - $32.00/hr

Please note: While we aim to offer competitive compensation, not all candidates will be eligible for the upper end of the salary range.

What We Offer

At IREX, you’ll work alongside committed, passionate, and collaborative colleagues who are united by a shared mission—making it a truly rewarding place to work. We offer learning, development, and growth opportunities, along with a comprehensive benefits package designed to support your overall well-being.

If you are excited by IREX’s mission and see yourself contributing to this work, we encourage you to apply—even if your experience does not align with every preferred qualification. We value a range of backgrounds and experiences and are especially interested in candidates who bring curiosity, initiative, strong collaboration skills, and a commitment to meaningful global impact.

Disability Specifications

IREX will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990, and the Americans with Disabilities Act Amendments of 2008.

Equal Opportunity Employer

IREX seeks to attract the best-qualified candidates who support IREX’s mission and who respect and promote excellence through diversity. IREX is committed to equal opportunity and follows recruitment and selection practices that comply with all applicable employment laws. To this end, IREX recruits, hires, trains, and promotes individuals based on merit and experience.

We conduct background checks on all successful candidates. This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.