Program Coordinator, LLM Adjunct Services

Georgetown University; United States; Hybrid; USD 2,645,000 - 3,954,000; Full time

Benefits offered by this job

Medical insurance

Tuition assistance

Work-life balance

Job summary

Georgetown University’s Office of Academic Affairs, Law Center, seeks a Program Coordinator for LL.M. Adjunct Services to support over 600 adjunct faculty. You will oversee onboarding for 300+ LL.M.

adjuncts, prepare appointment letters, and provide front-line assistance for teaching and administrative tasks. This hybrid role requires strong organization, excellent communication, and proficiency with Microsoft 365, Google Workspace, and Adobe Acrobat. You will collaborate with JD and LL.M.

Qualifications

• Associate's degree, B.A., or equivalent required.
• At least two years professional experience is required.
• Must have strong organizational and interpersonal skills, as well as excellent oral and written communication skills.
• Discretion with sensitive financial and personal information is required.
• Proficiency with Microsoft 365, Google Workspace, and Adobe Acrobat is required.

Responsibilities

• Facilitate rehiring and onboarding for over 300 LL.M. adjuncts, including preparing, keying in, and issuing over 300 appointment letters.
• Provide in-person support to adjunct faculty as they prepare to teach and carry out teaching and grading responsibilities.
• Serve as the first point of contact for adjunct faculty inquiries related to administrative issues.
• Provide adjunct faculty data to internal and external constituents, as appropriate.
• Manage communications to adjunct faculty.
• Assist with office reservations and standardizing adjunct procedures; update the adjunct virtual office page and assist with course scheduling.

Skills

Strong organizational skills

Interpersonal skills

Written and verbal communication

Attention to detail

Time management

Education

Associate's degree, B.A., or equivalent

Tools

Microsoft 365

Google Workspace

Adobe Acrobat

Banner

Job description

Georgetown University comprises two unique campuses in the nation's capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Program Coordinator for LL.M. Adjunct Services, Office of Academic Affairs, Law Center - Georgetown University

The Program Coordinator for LL.M. Adjunct Services, in the Office of Academic Affairs, Law Center - Georgetown University plays an essential role in providing consistent, professional front-line customer service to a large, prominent, professional group of adjunct faculty who have unique needs for support as they are not on campus frequently. The Program Coordinator will focus on providing support to over 600 adjunct faculty teaching experiential and non-experiential courses.

Duties

• Facilitating the rehiring and onboarding process for over 300 LL.M. adjuncts, including preparing, keying in, and issuing over 300 appointment letters
• Providing in-person support to adjunct faculty as they prepare to teach and carry out teaching and grading responsibilities
• Serving as the first point of contact for adjunct faculty inquiries related to administrative issues
• Provide adjunct faculty data to internal and external constituents, as appropriate
• Manage communications to adjunct faculty
• This position also manages adjunct office reservations, assists with implementing and standardizing office procedures related to adjunct services, updates the adjunct virtual office page, and provides course scheduling assistance and front desk support
• The Program Coordinator also performs other duties as required to support the mission of the Academic Affairs office

Work Interactions

The Program Coordinator reports to, and works closely with, the Executive Director, Adjunct Services, who is responsible for overseeing all aspects of our large adjunct program. The Program Coordinator also carries out their responsibilities in close partnership with the Assistant Dean, Academic Affairs, the Program Coordinator of J.D. Programs, and the Assistant Directors for the J.D. and LL.M. Academic Programs, who manage the course scheduling process for all adjunct faculty. Additionally, the Program Coordinator will be a key member of the Academic Affairs team, and will collaborate with numerous staff across both the J.D. and Graduate programs as well as other Law Center departments including, but not limited to, the Office of Employment Services, the Parking Office, the GOCard Office, UIS, the Office of Graduate and International Programs, and the Library. Finally, the Program Coordinator will work closely with hundreds of adjunct faculty in the J.D. and LL.M. programs, and will often be their first point of contact at Georgetown Law.

Requirements and Qualifications

Associate's degree, B.A., or equivalent required. At least two years professional experience is required. Must have strong organizational and interpersonal skills, as well as excellent oral and written communication skills. This position requires the maintenance of sensitive financial and personal information; discretion with this information is required. Prompt, accurate, and courteous responses to requests for assistance from our adjunct faculty are critical components of the job. The ability to juggle multiple tasks, meet deadlines, and solve problems in a courteous and professional manner are necessary. A demonstrated ability to work collegially and independently with various departments within Georgetown Law, a positive attitude and willingness to do all tasks necessary to support the administration of the J.D. and LL.M. Academic Programs are essential qualifications. Proficiency with the Microsoft 365 products (Word, Excel, PowerPoint), Google products ("G") Suite (Gmail, Google Sheets, etc.), and Adobe Acrobat is required. Preferred: Two years office administration/customer service experience. Experience with web editing tools and Banner is a plus.

Work Mode Designation

This position has been designated as Hybrid.

Pay Range

$19.20 - $28.70

EEO Statement

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits

Benefits: Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options.

Benefits: Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options.

About Georgetown

We're a leading research university with a heart. Founded in the decade that the U.S. Constitution was signed, we're the nation's oldest Catholic and Jesuit university. Today we're a forward-looking, diverse community devoted to social justice, restless inquiry and respect for each person's individual needs and talents. Grounded in our Jesuit, Catholic identity, the Spirit of Georgetown undergirds everything we do. Learn how HR CARES for faculty and staff, nurturing an environment of mutual respect where imaginations flourish and ideas are realized to positively impact the world.