Program Coordinator-Internal Medicine (GME)-Full Time Days

Universal Health Services; Temecula (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive Compensation

Excellent Medical Plans

401(k) with company match

Career development opportunities

Job summary

Universal Health Services is seeking a GME Program Coordinator for Temecula Valley Hospital. The role supports under the Program Director and Manager, ensuring smooth administration of the residency program and related processes.

You will manage contracts, credentials, and communications, coordinate clerkships and events, and maintain compliant records across departments within the GME Office.

Qualifications

• High School diploma or equivalent required; Bachelor’s degree preferred.
• Minimum of three years of office administration experience.
• Experience with graduate medical education or healthcare services is a plus.
• Proficiency with Word, Excel and PowerPoint; familiarity with New Innovations software preferred.

Responsibilities

• Provide administrative support for the Program Director, Program Manager, and GME faculty for day-to-day residency program administration.
• Handle inquiries from residents and students via phone, fax, email, and in person.
• Serve as liaison to hospitals, clinics, and medical organizations for resident recruitment, orientation, and external rotations.
• Assist in ERAS processes and schedule interviews with faculty.
• Prepare and administer resident/fellow contracts and credentialing per bylaws and standards.
• Maintain resident files and evaluation systems; monitor duty hours and program requirements.
• Coordinate clerkships and affiliation agreements; support committee meetings and program events.

Skills

Office administration

Communication

Confidentiality

Team coordination

Education

High School diploma or equivalent

Bachelor’s Degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

New Innovations

Job description

Responsibilities

About Temecula Valley Hospital

Temecula Valley Hospital (TVH), part of Southwest Healthcare, brings advanced technology, innovative programs, patient-centered and family sensitive care to area residents. The hospital features 140 private patient rooms; emergency care; advanced cardiac and stroke care; orthopedics; general and surgical specialties. TVH is nationally recognized for Patient Safety designated by The Leapfrog Group as a Top Hospital in both 2017 and 2020 and has received 12 “A” Leapfrog Hospital Safety Grades, most recently in Spring 2026. The hospital was recently recognized by U.S. News & World Report’s Best Hospitals 2025-2026 for Heart Attack, Heart Failure, Stroke, Arrythmia and Pacemaker. TVH is a DNV Certified Comprehensive Stroke Center and has received eight Women’s Choice Award Achievements as One of America’s Best Hospitals for Stroke Care and One of America’s Best Hospitals for Patient Safety. Other accolades include: the American Heart Association/American Stroke Association’s Get With The Guidelines® - Stroke GOLD PLUS with Target: Stroke Honor Roll Elite and Target: Type 2 Diabetes Honor Roll, Mission Lifeline® - STEMI Receiving Center – GOLD PLUS, Mission Lifeline® - NSTEMI – GOLD, Blue Distinction® Center Designation for Quality in Knee and Hip Replacement Surgeries, The Joint Commission’s Gold Seal of Approval for Certification for Hip and Knee Replacement, first hospital in the state of California to achieve certification as a Gluten-Free Food Service facility, 4 Star Medicare Hospital Compare Rating, the American College of Cardiology Chest Pain Center with Primary PCI and Resuscitation Accreditation, the honor of the Inland Empire’s Top Workplaces 2017 and 2018, has been designated an Aetna Institute of Quality Cardiac Care Facility for comprehensive heart and vascular treatment-including Cardiac Medical Intervention, Cardiac Rhythm Programs and Cardiac Surgery. For more information, please visit www.SWHtemeculavalley.com.

GME Program Coordinator

With oversight and direction from the Program Manager and Program Director, the Program Coordinator is responsible for assisting in the administrative and operational management of the assigned ACGME Residency Program(s). The position requires a comprehensive and detailed understanding of national ACGME accreditation and hospital policies and a high degree of initiative and independent judgment. The Program Coordinator will continually support a wide range of programmatic issues, including long-range planning, recruiting trainees, contributing to administrative workflow processes, maintaining databases, communicating with faculty and residents regarding various issues, and supporting internal and external program relations.

Job Duties/Responsibilities

• Provide administrative support for the Program Director, Program Manager, and GME faculty providing the day-to-day administration of the resident training program.
• Handle general questions from residents and students via phone, fax, email, and walk-in.
• Provides administrative support to residents and Program Manager. Acts as a liaison between residents and hospital/program administration when necessary. Establishes relationships and acts as a liaison to other hospitals/clinics/medical organizations, internal departments and divisions regarding resident recruitment, orientation, and external rotations.
• Assist Program Manager in maintaining the ERAS (Electronic Residency Application Service) and the processes during the residency program applicant recruitment season. Schedule all applicants for interviews with faculty and utilizes features of the ERAS database software to ensure appropriate and timely review of all applications by the Core Faculty/Program Director
• Ensures timely preparation and execution of all aspects of Resident/Fellow contracts. Assist Program Manager with Resident/Fellow appointment and credentialing in accordance with bylaws, rules/regulations, national standards, and regulatory agencies. Assists with the orientation of incoming Residents/Fellows. Prepares reports, correspondence, and documents as appropriate and distributes them accordingly.
• Maintains resident files and the New Innovations Residency Management System as appropriate. Maintains the evaluative process of the residents, program, faculty, and rotations in New Innovations for the GME Office. Monitors Duty Hour violations in New Innovations.
• Manages varying workloads ensuring timely completion and quality execution, reprioritizing based on business needs. Maintains residency programs website. Prepares materials for specialty-specific trainee exams and assists with proctoring exams. Assists in planning residency program annual events, including recruitment, orientation, graduation, resident retreats, various meetings, and program-related events.
• Assists with maintaining GME Faculty files, which may include timesheets, Physician Affiliation agreements, Program Letter of Agreements and CAMs.
• Orders and maintains office supplies within budgetary guidelines. Assists in special projects as needed. Maintains knowledge of medical education functions, processes, and resources. Maintains an understanding of ACGME requirements, including familiarity with the Common Program Requirements as well as Specialty-Specific requirements, GME policies and procedures, and federal and state law, as applicable. Demonstrates knowledge of graduate medical education resources. Demonstrates and makes a team effort to help the department reach goals and meet deadlines
• Ability to process highly confidential material for Medical Students and Residency, Fellowship, Faculty, and Institution. Proficient in the use of technology and computers as necessary for job responsibilities, including Excel, Word, and Outlook. Participates as directed by the Program Manager, Program Director or ADME, as an active member at regularly scheduled committee meetings, and maintains minutes as directed. Ensures proper filing, typing, and organization of all paperwork. Demonstrate ability by performing assignments independently without close supervision.
• Coordinates GME program’s local and away clerkships between clinical coordinators. Ensures appropriate affiliation agreements are on file. Communicates with clinical faculty and students as needed to ensure the availability of clerkships. Ensures the department is maintained in a neat and organized condition. Assists in other areas when needed.

Benefit Highlights

• Challenging and rewarding work environment
• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision and Prescription Drug Plans
• 401(K) with company match and discounted stock plan
• SoFi Student Loan Refinancing Program
• Career development opportunities within UHS and its 300+ Subsidiaries!

About Universal Health Services

Headquartered in King of Prussia, PA, Universal Health Services, Inc. (NYSE: UHS) is one of the nation’s largest and most respected providers of hospital and healthcare services. Since our founding in 1979, UHS has grown steadily into a premier Fortune 500® corporation perennially recognized by multiple esteemed national rating entities. Through its subsidiaries, UHS operates inpatient acute care facilities, inpatient behavioral health facilities, outpatient and other facilities, nationwide virtual behavioral health services, an insurance offering, a physician network and various related services with physical locations in the U.S., Puerto Rico, Ireland and United Kingdom. www.uhs.com.

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Qualifications

Minimum Qualifications

• Education High School diploma or equivalent required. Bachelor’s Degree preferred.
• Experience Minimum of three years of office administration experience required. Previous graduate medical education and/or healthcare services experience preferred.
• Technical Skills Working knowledge of software applications including Microsoft Word, Excel, and PowerPoint required. Experience working with New Innovations web-based software or other web-based GME Program Management Software preferred.
• License/Certification None
• Other Excellent written and verbal communication skills, detail-oriented required. Ability to organize information, handle sensitive information with absolute confidentiality, make decisions independently and elevate issues as needed, and multiple projects/tasks simultaneously required.
  Supervisory responsibility: May provide administrative supervision and guidance to residents regarding administrative issues, due dates, and deadlines. May supervise, train, and guide new coordinators or administrative assistants within the residency program.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.