Program Coordinator II - Surgery

Washington University in St. Louis; St. Louis (MO); On-site; USD 32,194 - 49,855; Full time

Benefits offered by this job

Up to 22 days vacation

10 holidays

Metro U‑Pass

403(b) Retirement Savings Plan with 7%

Job summary

Washington University in St. Louis is seeking an Administrative Coordinator to support the MPHS graduate and certificate programs and the Postdoctoral Trainees Programs in the Department of Surgery, Division of Public Health Sciences.

The role involves coordinating admissions, advising, registration, grading, communications, and events. Responsibilities include serving as a liaison to students, postdocs, faculty, and committees; updating materials; managing class logistics; and supporting

Qualifications

• High school diploma or equivalent, or combination of education and experience.
• Minimum 5 years relevant experience.
• Bachelor's degree preferred.

Responsibilities

• Coordinate MPHS program admissions, matriculation, registration, advising, and grading.
• Serve as liaison to students, postdoctoral trainees, faculty, and committees.
• Update and maintain program communications and materials (handbooks, templates).
• Coordinate and provide logistical support for classes, seminars, meetings, and events.
• Assist postdoctoral trainee program director with clerical tasks and travel arrangements.
• Prepare expense reports and manage travel for postdocs.

Skills

Academic Administration

Academic Programs

Detail-Oriented

Interpersonal Communication

Microsoft Office

Multicultural Environments

Oral Communications

Organizing

Professional Writing

Self-Direction

Workday Software

Written Communication

Education

Bachelor's degree

High school diploma or equivalent

Tools

Workday Software

Job description

Position Summary

Supports the work of the Master of Population Health Sciences graduate and certificate programs and the Postdoctoral Trainees Programs hosted in the Department of Surgery, Division of Public Health Sciences.

Location

SAINT LOUIS, MO 63110

Scheduled Hours

40

Primary Duties & Responsibilities

• Provides day‑to‑day operational coordination for the MPHS program including admissions, matriculation, registration, advising, grading, classroom coordination, evaluation, commencement, and alumni engagement.
• Serves as liaison for students and postdoctoral trainees to faculty and other university committees and programs.
• Serves as program liaison for Workday Student.
• Updates and maintains program communications and materials (e.g., handbooks, course templates).
• Primary contact for MPHS students and postdoctoral trainees, program leadership, faculty, staff, other university departments, and external contacts related to the graduate and postdoctoral training programs.
• Coordinates and provides logistical support for classes, seminars, training opportunities, meetings, conferences, workshops, and special events.
• Works closely with program leadership to execute strategic projects and priorities of the graduate and postdoctoral trainee programs.
• Performs clerical and administrative support to the postdoctoral trainee program director including document creation, correspondence, purchasing supplies, running reports, and calendar support.
• Coordinates postdoctoral trainee travel arrangements, conference/course registration, and prepares expense reports for reimbursement using a university procurement card.
• Coordinates and provides logistical support for postdoc applicant interviews, including scheduling and travel arrangements.
• Regularly meets with postdoctoral trainees to review program requirements and use of professional development funds.
• Collects and maintains documentation and reporting requirements for the T32 training program.
• Monitors, routes, and responds to email correspondence in the general inquiry mailboxes for postdoctoral trainees and the MPHS program.
• Coordinates regular meetings with program leadership: scheduling, preparing the agenda and minutes.
• Collaborates with marketing and communications to update and maintain postdoctoral job postings, MPHS website, and university communications.
• Compiles postdoctoral trainee applications, provides applicant information to faculty, sends correspondence to applicants, and answers general questions about the program/course.
• Performs other duties as assigned.

Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at a desk or table.

Equipment

• Office equipment.

Education

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications / Professional Licenses

No specific certification/professional license is required for this position.

Work Experience

Relevant Experience (5 Years)

Skills

Not Applicable

Driver's License

A driver's license is not required for this position.

Preferred Qualifications

Bachelor's degree

Preferred Certifications / Professional Licenses

No additional certification/professional licenses unless stated elsewhere in the job posting.

Preferred Work Experience

No additional work experience unless stated elsewhere in the job posting.

Preferred Skills

• Academic Administration
• Academic Programs
• Detail‑Oriented
• Interpersonal Communication
• Microsoft Office
• Multicultural Environments
• Oral Communications
• Organizing
• Professional Writing
• Self‑Direction
• Workday Software
• Written Communication

Grade

G09-H

Salary Range

$23.37 - $36.19 / Hourly

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U‑Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate‑level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.