Program Coordinator II – Midwest Climate Collaborative

UNKNOWN; United States; On-site; USD 32,000 - 50,000; Full time

Benefits offered by this job

Vacation & holidays

Health insurance

Transit benefit

403(b) retirement

Wellness programs

Family care leave

Tuition assistance

Job summary

Washington University in St.Louis is seeking an Administrative Specialist to provide financial and administrative support to the Midwest Climate Collaborative, a multi-state network hosted by the Center for the Environment at WashU.

The role handles transactions, expense reports, budgeting support, HR data entry, travel logistics, meetings, and event coordination, with opportunities to contribute to grants and project reporting. This is an on-site position in St. Louis, MO with full benefits.

Qualifications

• Education: High school diploma or equivalent.
• Preferred: Bachelor's degree.

Responsibilities

• Enters transactions in financial system.
• Processes expense reports, invoices, reimbursements, and other payments for the MCC.
• Tracks and monitors expenses for the MCC.
• Assists in budget planning for projects and grants; may approve transactions; and run/review reports.
• Enters personnel/payroll information in HR system.
• Provides logistical support for presentations, trainings, interviews, workshops and events, including the annual Summit.
• Schedules and coordinates meetings and travel arrangements.
• Prepares travel expense reimbursements according to guidelines.
• Maintains electronic documents and databases.
• Supports assigned staff and coordinates procurement activities.

Education

High school diploma or equivalent

Bachelor's degree (preferred)

Job description

Location ST. LOUIS, MO 63130 Scheduled Hours 37.5

Position Summary Provides financial and administrative support to the Midwest Climate Collaborative, a multi-state and multi-sector network hosted by the Center for the Environment at WashU.

Primary Duties & Responsibilities

• Enters transactions in financial system.
• Processes expense reports, invoices, reimbursements, and other payments for the MCC.
• Tracks and monitors expenses for the MCC.
• Assists in budget planning for projects and grants; may approve transactions; and run/review reports.
• Enters personnel/payroll information in HR system.
• Provides logistical support and preparation for presentations, training, interviews, workshops and special events that occur on- and off- campus, including annual Summit (i.e. manages registration, arranges location, orders food, assembles materials, schedules speakers, prepares sign-in sheets and name badges, arranges parking, etc.).
• Serves as point of contact for scheduling classrooms and lecture halls.
• Schedules appointments and meetings with internal and external participants, handles complex travel arrangements and meeting details (i.e. setting up virtual calls, booking lodging, car, train, and plane travel to multiple cities).
• Schedules and maintains daily appointment calendars, coordinates meeting details and confirmations.
• Prepares travel expense reimbursement according to guidelines.
• Provides administrative support to assigned staff.
• Manages the organization and retention of electronic documents, sets up virtual meetings, takes notes during facilitated meetings.
• Maintains/updates contact information, directories, departmental lists, email lists and databases.
• May be responsible for updating/maintaining routine web pages and social networking sites.
• Coordinates purchase order requests and work order requests.
• Maintains office supply inventory and coordinates purchase of supplies as needed.
• Assist in preparing contract budgets, grant applications, proposals, status reports and financial statements.
• Perform other duties as assigned.

Working Conditions

• Job Location/Working Conditions: Normal office environment Physical Effort: Typically sitting at a desk or table Equipment: Office equipment

Required Qualifications

• Education: High school diploma or equivalent high school certification or combination of education and/or experience.
• Certifications/Professional Licenses: No specific certification/professional license is required for this position.
• Work Experience: Relevant Experience (5 Years)
• Skills: Not Applicable
• Driver's License: A driver's license is not required for this position.

Preferred Qualifications

• Education: Bachelor's degree
• Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting.
• Work Experience: No additional work experience unless stated elsewhere in the job posting.
• Skills: Detail-Oriented, Interpersonal Communication, Multicultural Environments, Oral Communications, Organizing, Written Communication

Salary Range

Grade G09-H Salary Range $23.37 - $36.19 / Hourly

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

• Personal Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• Family We offer 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

Family

Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

EEO Statement

Washington University in St.Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Useful Links Who We Are Human Resources Benefits Living in St.Louis Frequently Asked Questions Accommodation If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.