Program Coordinator I – Corporate Engagement PT

Central Piedmont Community College; Charlotte (NC); On-site; USD 60,000 - 90,000; Full time

Job summary

Central Piedmont Community College seeks an experienced program administrator to plan and organize activities within an assigned program area, support the administrator, and manage faculty and staff. The role interfaces with external customers to determine training needs and coordinates class scheduling and resources.

Responsibilities include developing goals, recruiting trainers, leading workshops, marketing the program, advising students, and ensuring program accreditation and compliance.

Qualifications

• Associate’s Degree or two years managerial/administrative experience.
• Planning, implementing and administering goals and objectives.
• Recruiting, training and evaluating staff.
• Leading workshops and facilitating courses.
• Developing course outlines and materials.
• Marketing program areas and recruiting students.
• Strong written and oral communication skills.
• Grant proposals and financial record keeping familiarity.
• Knowledge of program accreditation, certification and licensure.
• Coordinate activities across multiple program areas.

Responsibilities

• Assist administrator in planning and administering goals and objectives.
• Recruit, interview and orient trainers and staff; evaluate performance.
• Lead workshops and model effective facilitation.
• Prepare class documents; schedule dates, rooms and instructors.
• Monitor course offerings; develop outlines and materials.
• Marketing and recruitment; prepare distribution materials.
• Provide administrative support; prepare recommendations and reports.
• Teach courses and demonstrate teaching skills.
• Advise students; assess training needs.
• Identify advisory committee members; document minutes.
• Review equipment and supplies needs; monitor facilities.
• Ensure accreditation, certification, licensure; represent college.
• Handle employment forms; assist with job placement.
• Design and deliver sales presentations to business/industry.
• Develop future program areas and coordinate grants.
• Perform other duties as assigned.

Skills

Program management principles

Program development & evaluation

Supervision & performance evaluation

Grant proposal preparation

Financial record keeping

Marketing & publicity

Office computer technology

Oral & written communication

Education

Associate’s Degree or 2 years managerial/administrative experience

Job description

Plan and organize the activities of an assigned program area; provide responsible staff support to the administrator; manage the activities of program’s faculty and staff; interface external customers to determine current training needs.

1. Assists the administrator in developing planning, implementing and administering goals and objectives of the assigned area.

2. May recruit, interview, recommend trainers/instructors/staff and provide orientation for assigned area; may monitor and evaluate trainer/instructor/staff performance.

3. May lead and facilitate workshops or courses within the assigned area; and may model effective facilitation and engagement techniques for trainers, instructors, and participants.

4. May prepare documentation for the origination of classes; may schedule dates, rooms and trainers/instructors; may review class schedule for accuracy.

5. May monitor course offerings and recommend additions, changes, deletions to keep program/area current; may coordinate the development of course outlines and materials in assigned area.

6. May initiate the marketing of assigned program areas; may recruit students; may work with marketing staff and prepare marketing materials and literature for distribution to potential students; may make presentations to schools, organizations and agencies.

7. May provide administrative assistance to immediate supervisor; may develop, prepare and present recommendations and reports; may coordinate activities with other program areas.

8. May teach courses within the assigned area; may demonstrate high degree of skill in teaching; may model effective teaching techniques for trainers/instructors.

9. May advise students on a variety of academic and administrative matters; may assess students in training needs for program/area; may suggest alternate courses of action.

10. May identify qualified persons to serve on advisory committees and recommend to administrator; may meet with advisory committee and follows up on recommendations; may submit committee meeting minutes.

11. May review needs for equipment, supplies and instructional materials and recommends purchase; may monitor facilities, if assigned, for proper use, safety, security and maintenance.

12. Ensures program accreditation, certification and licensure; may serve on industry committees, tasks forces, professional organizations, etc. to represent the program and the college.

13. May handle the submission of initial employment forms for employees; may assist students with job placement.

14. May design and deliver sales presentation to business and industry

15. May research and develop future program areas, entrepreneurial and grant opportunities; may coordinate and monitor grant/special projects as assigned by the supervising administrator.

16. Performs other duties as assigned.

Associate’s Degree in a discipline relating to the assigned program area and/or two years of managerial or administrative experience; additional experience or certification may be required for certain programs

Knowledge, Skills, Abilities, and Worker Characteristics:

• Principles and practices of program management
• Methods and techniques of program development and evaluation
• Principles of supervision including employee training and performance evaluation
• Principles and practices of grant proposal preparation
• Principles and practices of financial record keeping
• Methods and techniques of program marketing and publicity
• Office computer technology and application
• Oral and written communication skills

Working Conditions:

Typical office environment; sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires fingering, grasping, and repetitive keyboarding motions; vocal communications is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities; no adverse environmental conditions; infrequently traveling between buildings on campus, to other campuses, locally or out-of-town to attend meetings and conferences

Reporting Relationships:

Direction Received: Reports to Executive Director, Corporate Engagement

Direction Given: Provides functional direction and guidance to faculty and support staff for program direction and administration