Program Coordinator, Graduate Education and Graduate Assistantships

UIS Observer; Springfield (IL); On-site; USD 65,000 - 80,000; Full time

Job summary

University of Illinois Springfield is seeking a Program Coordinator for Graduate Education and Graduate Assistantships. The role administers the GA Office, oversees hiring and evaluation, and coordinates initiatives across graduate education.

The position requires a Bachelor's degree and at least one year in education or related work, with Master’s preferred. Responsibilities include managing records, supervising student workers, and developing professional development programming.

Qualifications

• Must have a Bachelor's degree in an applicable field and one year of related experience.
• Master’s degree may substitute for one year of work experience.
• Additional education or experience in higher education administration is a plus.

Responsibilities

• Administer the Graduate Assistantship Office programs, overseeing applications, hiring, and evaluations.
• Coordinate graduate education projects, timelines, and information requests with internal units.
• Supervise graduate education student workers and manage records and web content.
• Develop and coordinate GA professional development programming with supervisors and GA participants.

Skills

Communication skills

Confidentiality awareness

Analytical thinking

Planning & organizing

Supervision

Stakeholder collaboration

Education

Bachelor's degree

Master’s degree preferred

Tools

Microsoft 365

Banner or similar information system

Job description

Program Coordinator, Graduate Education and Graduate Assistantships

Program Coordinator, Graduate Education and Graduate Assistantships

Posting Category:

About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at http://www.uis.edu , and the Graduate Education https://www.uis.edu/graduate-education and Graduate Assistantshipshttps://www.uis.edu/graduate-assistantships web pages to learn more about the unit.

The hiring department requests that applicants upload a resume and a letter of application explaining their interest in this specific position and describing how their qualifications would enable them to successfully fulfill the responsibilities of the position.

Minimum Starting Salary: $32.30 per hour/7.5 hour day

Summary:
The University of Illinois Springfield invites applications for a program coordinator to administer efficient operation of the Graduate Assistantship Office and Graduate Assistantship Program, provide leadership for graduate education projects/initiatives, oversee the Office of the Vice Provost and Director of Graduate Education, and coordinate GA professional development programming. Responsibilities require exercising critical thinking, acting with discretion, and making independent judgments.
Duties & Responsibilities:

• Administers UIS Graduate Assistantship Office and Graduate Assistantship Program –Oversees application, search, appointment, hiring, and evaluation processes for graduate assistants. Promotes Graduate Assistantship opportunities to faculty, current students, and potential students, in coordination with Enrollment and Retention Management. Facilitates problem-solving and conflict resolution between supervisors and graduate assistants. Maintains working knowledge of the GA Collective Bargaining Agreement and consults with Labor Relations as necessary.
• Project/initiative/information management – Provides leadership for and/or coordinates graduate education academic, curricular, and administrative projects; ensures completion within established timelines. Serves as point of contact for System Office and other requests for graduate education information.
• Oversees the Office of the Vice Provost and Director of Graduate Education – Resource management: Assists with planning and deployment of human and budget resources. Supervision: Supervises Office of Graduate Education student worker(s), including selecting, hiring, training, work assignments, and evaluation. Record management: Implements U of I Record and Information Management Services (RIMS) policies and retention schedules; develops an organizational structure and naming protocols for digital record management. Web content: Maintains Graduate Education and Graduate Assistantship websites; delegates editing responsibilities when appropriate.
• Develops/Coordinates GA professional development programming – Collaborates with GAs and supervisors to identify areas where professional development may be needed. Identifies subject matter experts to offer professional development workshops. Facilitates logistical arrangements for professional development activities. Gathers and analyzes feedback to inform future programming.

Minimum Qualifications:
1. Bachelor’s degree.
2. A total of one (1) year (12 months) in education, training and/or work experience in the area of specialization inherent to the position. (Note: Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)
3. Additional education, training, and/or work experience in the area of specialization

Specialty Factors:
A total of one (1) year (12 months) in education, training and/or work experience in administration (responsibility for day-to-day operation/oversight/coordination of a unit, program, system, process, or function).
Two (2) additional years (24 months) of work experience in areas related to the responsibilities of the position, such as higher education, human resources, or program coordination.
An additional one (1) years (12 months) of work experience that included the use of electronic tracking, reporting, transaction processing, decision support, or form generation systems.

Preferred Qualifications:
Master’s Degree
Work experience in an academic administrative setting.
Experience with web editing

Knowledge, Skills & Abilities:
Ability to recognize confidential communications, records, and documents and to exercise sound judgment in safeguarding sensitive information in accordance with applicable policies and expectations.
Professional demeanor that enables effective communication and relationship building across a diverse group of stakeholders, including administrators, faculty, staff, and students.
Awareness of accessibility compliance requirements for events, communications, and materials.
Proficiency with Microsoft 365 (or similar software), including the ability to learn new systems quickly and use them to gather information and run reports (e.g., Banner or similar information systems).
Skill in analyzing information, exercising judgment, and evaluating options to choose appropriate solutions and resolve problems.
Skill in planning and coordinating schedules, events, programs, and activities, including setting goals and priorities to organize and accomplish work.
Ability to develop and improve guidelines, procedures, and administrative systems.
Ability to plan, delegate, and supervise the work of others, including coordinating people and resources to meet objectives.
Knowledge of business and management principles involved in strategic planning and resource allocation.

This is an on-campus position.

Employment Policies and other information:

Failure to accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam.

The University of Illinois System is an equal opportunity, affirmative action employer dedicated to building a community of excellence, equity, and diversity. We are committed to fostering an inclusive environment and we welcome applications from qualified individuals of all backgrounds and identities. The University of Illinois System does not discriminate against any applicant or employee based on their real or perceived race, color, religion, sex, national origin, ancestry, age, order of protection status, genetic information, marital status, disability, sexual orientation including gender identity, unfavorable discharge from the military or status as a protected veteran and will comply with all federal and state nondiscrimination, equal opportunity and affirmative action laws, orders and regulations. Visit University of Illinois Non-Discrimination Statement

The University of Illinois System conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Convictions are not a bar to employment. Background checks will be performed in compliance with state and federal law.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment .

This position is intended to be eligible for benefits . This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

UIS employment in this role is not covered by Social Security, and instead, is covered by the State University Retirement System.

• You will not pay Social Security taxes and your earning will not be on your Social Security Record. (Your record will, however, show your Medicare wages.
• Your pension from the State Universities Retirement System may affect the amount of your:

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting UIS HR at [e-mail] or call 217-206-6652.

***Please Note: All postings close at 5:00pm CST on the posting close date.***

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University of Illinois at Springfield Annual Security and Fire Safety Report
The University of Illinois Springfield Annual Security and Fire Safety Report is available. This report includes statistics from the previous three years concerning reported crime that occurred on campus, in certain off-campus buildings or property owned or controlled by the University of Illinois Springfield campus and statistics for fires in on-campus student housing. The report also includes institutional policies concerning campus security and other safety information along with fire safety policies and procedures. To access the report online: http://www.uis.edu/about/overview/safety/

To obtain a hard copy: University Police Department, University of Illinois Springfield, One University Plaza, MS PDB1, Springfield, IL 62703-5407

University of Illinois at Springfield . One University Plaza . MS HRB30 . Springfield, Illinois 62703 . 217-206-6652. www.uis.edu/humanresources