Human Resource Officer

UIS Observer; Springfield (IL); On-site; USD 38,000 - 46,000; Full time

Job summary

University of Illinois Springfield (UIS) is seeking a human resources assistant to support HR operations for Academic Professionals, Civil Service, Hourly, and Faculty categories. The role involves onboarding, records maintenance, and responding to HR inquiries across multiple systems.

Responsibilities include processing employment tasks, supporting separation processes, and assisting with reports and demographics.

Qualifications

• High school diploma or equivalent required.
• 3 years of related HR experience or coursework as described in the conversion table.

Responsibilities

• Perform routine HR functions for AP, CS, EH, hourly, and faculty classifications.
• Manage pre-employment onboarding in Tracker I9, UI New Hire, HireRight and related systems.
• Schedule meetings and consult with senior staff on complex HR issues.
• Assist with employee separations, including exit interviews and PAY/Pension processes.
• Support policies compliance and HR reporting across divisions.

Skills

Attention to detail

Organization

HR terminology

Education

High school diploma or equivalent

HR coursework or related study

Tools

Cornerstone

JDXpert

PRMS

Tracker I9

HireRight

Banner

Paris

NEW T

Job description

About UIS:

Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at http://www.uis.edu .

Minimum Starting Salary:

$21.77 per hour / 7.5 hour work day

Summary

Act as as the assistant to the HR Division Liaison for multiple divisions. Using knowledge of policies and procedures, assist departments with personnel needs for Academic Professionals (AP), Civil Service (CS), Extra Help (EH), Hourly, and Faculty, and other HR questions.

Duties & Responsibilities

• Perform routine Employment functions for AP, CS, EH, Hourly, and Faculty categories, including those done in Cornerstone, JDXpert, PRMS, HRFE, Banner, Paris, Retropay, NEWT, and others.
• Perform the pre-employment and onboarding processes in Tracker I9, UI New Hire, and HireRight and other pre-employment screening applications.
• Schedule meetings and consult senior staff for complex issues that arise in day-to-day work. Implement solutions as directed by supervisor or senior staff.
• Perform employee separation processes including exit interviews, SURS reporting, leave balance adjustments, and payout processing.
• Act as back up for Civil Service Testing operations and assist with testing functions as needed.
• Interpret and implement policies and programs that support the values and culture of the organization ensuring compliance with university, state, and federal laws and regulations regarding personnel practices.
• Participate in trainings related to HR policies and procedures, job descriptions, and classification, compensation, and employment processes at the division or campus level.
• Assists with the development and preparation of narratives, reports, and statistics including benefit and salary summaries, employee positions and staff demographics.
• Other duties as assigned.

Minimum Qualifications

1. High school diploma or equivalent.
2. Any one or any combination totaling three (3) years (36 months) from the following categories:A. Course work in human resource administration, business administration or a closely related field, as measured by the following conversion table or its proportional equivalent:- 30 semester hours equals one (1) year (12 months)- Associate’s Degree (60 semester hours) equals eighteen months (18 months)- 90 semester hours equals two (2) years (24 months)- Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)B. progressively more responsible work experience maintaining, monitoring, and/or processing human resource records and reports.

Preferred Qualifications

Human Resource work experience in a higher education setting.

Knowledge, Skills & Abilities

Excellent organization and attention to detail.

Physical Demands

• Sitting : Constantly

Employment Policies and other information

Failure to accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam.

The University of Illinois System is an equal opportunity, affirmative action employer dedicated to building a community of excellence, equity, and diversity. We are committed to fostering an inclusive environment and we welcome applications from qualified individuals of all backgrounds and identities. The University of Illinois System does not discriminate against any applicant or employee based on their real or perceived race, color, religion, sex, national origin, ancestry, age, order of protection status, genetic information, marital status, disability, sexual orientation including gender identity, unfavorable discharge from the military or status as a protected veteran and will comply with all federal and state nondiscrimination, equal opportunity and affirmative action laws, orders and regulations. Visit University of Illinois Non-Discrimination Statement

The University of Illinois System conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Convictions are not a bar to employment. Background checks will be performed in compliance with state and federal law.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment .

This position is intended to be eligible for benefits . This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

UIS employment in this role is not covered by Social Security, and instead, is covered by the State University Retirement System.

• You will not pay Social Security taxes and your earning will not be on your Social Security Record. (Your record will, however, show your Medicare wages.
• Your pension from the State Universities Retirement System may affect the amount of your:

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting UIS HR at [e-mail] or call 217-206-6652.

***Please Note: All postings close at 5:00pm CST on the posting close date.***

Looking for more University of Illinois positions?

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The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

University of Illinois at Springfield Annual Security and Fire Safety Report

The University of Illinois Springfield Annual Security and Fire Safety Report is available. This report includes statistics from the previous three years concerning reported crime that occurred on campus, in certain off-campus buildings or property owned or controlled by the University of Illinois Springfield campus and statistics for fires in on-campus student housing. The report also includes institutional policies concerning campus security and other safety information along with fire safety policies and procedures. To access the report online:http://www.uis.edu/about/overview/safety/

To obtain a hard copy: University Police Department, University of Illinois Springfield, One University Plaza, MS PDB1, Springfield, IL 62703-5407

University of Illinois at Springfield . One University Plaza . MS HRB30 . Springfield, Illinois 62703 . 217-206-6652. www.uis.edu/humanresources