Human Resource Associate

UIS Observer; Springfield (IL); On-site; USD 28,000 - 40,000; Full time

Job summary

University of Illinois Springfield is seeking an HR Division Liaison to support Academic Professionals, Civil Service, and Faculty HR needs. You will apply policies, perform complex Employment tasks across multiple systems, and assist with salary studies and classification decisions.

The role emphasizes policy interpretation, training, and reporting, with a strong focus on compliance with state and federal laws.

Qualifications

• Bachelor's degree in HR or a closely related field.
• Two years of professional-level HR experience.
• Additional education or training in the area of specialization may be required.

Responsibilities

• Perform complex Employment functions for AP, CS, EH, Hourly, and Faculty categories using multiple systems.
• Complete pre-employment/onboarding processes and screening applications.
• Manage employee separation processes including exit interviews and payouts.
• Implement mass salary changes and conduct salary studies.
• Analyze duties and classifications, assist with salary studies and job audits.
• Counsel and advise on internal/external policies; ensure compliance with laws.
• Facilitate trainings on HR policies, job descriptions, and compensation processes.
• Develop narratives, reports, and statistics on benefits and staff demographics.
• Represent UIS HR in meetings at campus/UI system/state levels.

Job description

About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at http://www.uis.edu .

Minimum Starting Salary:$25.64 per hour / 7.5 hour day

Summary: Exercising independent judgement, act as a Division Liaison for the divisions. Using knowledge of policies and procedures, assist departments with personnel needs for Academic Professionals (AP), Civil Service (CS), Extra Help (EH), Hourly, and Faculty, as well as other HR questions. Specialize in classification/compensation activities such as implementing union salary changes, handling classification maintenance in Banner and SUCSS, and assisting with salary studies.

Duties & Responsibilities:

• Perform complex Employment functions for AP, CS, EH, Hourly, and Faculty categories, including those done in Cornerstone, JDXpert, PRMS, HRFE, Banner, Paris, Retropay, NEWT, and others
• Perform the pre-employment and onboarding processes in Tracker I9, UI New Hire, and HireRight and other pre-employment screening applications
• Perform employee separation processes including exit interviews, SURS reporting, leave balance adjustments, and payout processing
• Implement mass salary changes including those related to union contracts, annual salary program, minimum wage changes, and prevailing wage rates. Perform Banner configuration maintenance and SUCSS range updates. Perform salary studies at the position, department wide or campus wide level.
• Perform classification and compensation activities for all JDXpert requests for the assigned Division, including analysis of duties, assigning the appropriate classification, making the exemption decision for AP positions, completing salary studies, completing job audits, and creating positions in HR Front End.
• Counsel and advise various constituents on both internal and external policies and procedures. Interpret, implement, and maintain policies and programs that support the values and culture of the organization ensuring compliance with university, state, and federal laws and regulations regarding personnel practices. Recommend procedural/policy changes as appropriate.
• Facilitate or participate in trainings related to HR policies and procedures, job descriptions, and classification, compensation, and employment processes at the division or campus level
• Develop and prepare narratives, reports, and statistics including benefit and salary summaries, employee positions and staff demographics
• Represent UIS HR in meetings at the campus, UI system, or state level as requested
• Other duties as assigned.

Minimum Qualifications:
1. Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.
2. Two (2) years (24 months) of work experience performing professional-level human resources duties.
3. Additional education, training, and/or work experience in the area of specialization inherent to the position, may be required.

Employment Policies and other information:

Failure to accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam.

The University of Illinois System is an equal opportunity, affirmative action employer dedicated to building a community of excellence, equity, and diversity. We are committed to fostering an inclusive environment and we welcome applications from qualified individuals of all backgrounds and identities. The University of Illinois System does not discriminate against any applicant or employee based on their real or perceived race, color, religion, sex, national origin, ancestry, age, order of protection status, genetic information, marital status, disability, sexual orientation including gender identity, unfavorable discharge from the military or status as a protected veteran and will comply with all federal and state nondiscrimination, equal opportunity and affirmative action laws, orders and regulations. Visit University of Illinois Non-Discrimination Statement

The University of Illinois System conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Convictions are not a bar to employment. Background checks will be performed in compliance with state and federal law.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment .

This position is intended to be eligible for benefits . This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

UIS employment in this role is not covered by Social Security, and instead, is covered by the State University Retirement System.

• You will not pay Social Security taxes and your earning will not be on your Social Security Record. (Your record will, however, show your Medicare wages.
• Your pension from the State Universities Retirement System may affect the amount of your:

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting UIS HR at [e-mail] or call 217-206-6652.

***Please Note: All postings close at 5:00pm CST on the posting close date.***

Looking for more University of Illinois positions?

We invite you to search for positions at each of the University of Illinois' locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

University of Illinois at Springfield Annual Security and Fire Safety Report
The University of Illinois Springfield Annual Security and Fire Safety Report is available. This report includes statistics from the previous three years concerning reported crime that occurred on campus, in certain off-campus buildings or property owned or controlled by the University of Illinois Springfield campus and statistics for fires in on-campus student housing. The report also includes institutional policies concerning campus security and other safety information along with fire safety policies and procedures. To access the report online:http://www.uis.edu/about/overview/safety/

To obtain a hard copy: University Police Department, University of Illinois Springfield, One University Plaza, MS PDB1, Springfield, IL 62703-5407

University of Illinois at Springfield . One University Plaza . MS HRB30 . Springfield, Illinois 62703 . 217-206-6652. www.uis.edu/humanresources