Program Coordinator, Graduate Education and Graduate Assistantships

University of Illinois Springfield; Springfield (IL); On-site; USD 42,000 - 65,000; Full time

Job summary

The University of Illinois Springfield invites applications for a Program Coordinator to administer the Graduate Assistantship Office and GA Program, providing leadership for graduate education initiatives. The role will oversee the Office of the Vice Provost and Director of Graduate Education and coordinate GA professional development programming.

The successful candidate will manage program operations, supervise staff, maintain web content, and collaborate with faculty and students to advance

Qualifications

• Experience in higher education program administration or similar.
• Strong leadership and conflict resolution abilities.
• Familiarity with records management and web content maintenance.
• Ability to coordinate professional development activities.

Responsibilities

• Oversee GA application, search, appointment, hiring, and evaluation processes.
• Lead projects and information management for graduate education.
• Manage resources and supervise student workers.
• Develop and coordinate GA professional development programming.
• Collaborate with System Office for information requests.

Job description

Posting Category:

About UIS:

Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at http://www.uis.edu , and the Graduate Education https://www.uis.edu/graduate-education and Graduate Assistantships https://www.uis.edu/graduate-assistantships web pages to learn more about the unit.

Application deadline: 9/28/2026

Minimum Starting Salary: $32.30 per hour/7.5 hour day

Summary:

The University of Illinois Springfield invites applications for a program coordinator to administer efficient operation of the Graduate Assistantship Office and Graduate Assistantship Program, provide leadership for graduate education projects/initiatives, oversee the Office of the Vice Provost and Director of Graduate Education, and coordinate GA professional development programming. Responsibilities require exercising critical thinking, acting with discretion, and making independent judgments.

Duties & Responsibilities:

• Administers UIS Graduate Assistantship Office and Graduate Assistantship Program –Oversees application, search, appointment, hiring, and evaluation processes for graduate assistants. Promotes Graduate Assistantship opportunities to faculty, current students, and potential students, in coordination with Enrollment and Retention Management. Facilitates problem-solving and conflict resolution between supervisors and graduate assistants. Maintains working knowledge of the GA Collective Bargaining Agreement and consults with Labor Relations as necessary.
• Project/initiative/information management – Provides leadership for and/or coordinates graduate education academic, curricular, and administrative projects; ensures completion within established timelines. Serves as point of contact for System Office and other requests for graduate education information.
• Oversees the Office of the Vice Provost and Director of Graduate Education – Resource management: Assists with planning and deployment of human and budget resources. Supervision: Supervises Office of Graduate Education student worker(s), including selecting, hiring, training, work assignments, and evaluation. Record management: Implements U of I Record and Information Management Services (RIMS) policies and retention schedules; develops an organizational structure and naming protocols for digital record management. Web content: Maintains Graduate Education and Graduate Assistantship websites; delegates editing responsibilities when appropriate.
• Develops/Coordinates GA professional development programming – Collaborates with GAs and supervisors to identify areas where professional development may be needed. Identifies subject matter experts to offer professional development workshops. Facilitates logistical arrangements for professional development activities. Gathers and analyzes feedback to inform future programming.

Minimum Qualifications: