Program Coordinator(FT)

Havenwood of Burnsville; Cupertino (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

401(k) with company match

Tuition Reimbursement

Paid Holidays

Career Advancement Opportunities

Employee Assistance Program

Job summary

Havenwood of Burnsville is seeking a Program Coordinator to plan and coordinate resident activities, events, and cultural programs, fostering an engaging aging community.

You will build relationships with volunteers, vendors, and community resources, coordinate transportation and AV needs, and manage event budgets. This role emphasizes confidentiality and compassionate care, with opportunities for career advancement and tuition reimbursement.

Qualifications

• AA degree in related field or two years of senior industry work experience.
• Valid driver’s license.
• Excellent verbal and written communication skills.
• Be able to present in small and large group settings.
• Proficiency with Microsoft Office and LCS applications.
• Excellent interpersonal skills.
• Willingness to work with the elderly.

Responsibilities

• Assist planning and coordinating activities, events, and cultural programs for residents.
• Develop relationships with volunteers, community resources, and performers.
• Encourage resident participation and host special events.
• Manage recreation services policies and procedures per guidelines.
• Submit work orders to appropriate departments promptly.
• Arrange AV setup and takedown for events and introduce speakers.
• Coordinate vendor information for flyers and sign-up sheets.
• Organize subscriptions, tickets, advertising, and payments for events.
• Handle department budget guidelines.
• Maintain confidentiality of resident information.

Skills

Communication skills

Event planning

Microsoft Office

Budgeting

AV equipment setup

Resident transportation

Volunteer coordination

Relationship building

Education

AA degree in related field

Tools

LCS applications

Job description

Why You'll Love Working Here

• Medical, Dental, and Vision insurance; HSA and FSA options
• Life and Disability coverage (basic and voluntary)
• Voluntary Accident, Critical Illness, Identity & Fraud Protection, and Pet Insurance
• Competitive benefits and 401(k) with company match
• Referral Bonus Program - Up to $500 per referral!
• Generous PTO, Paid Holidays and Bereavement Leaves
• Employee Assistance Program & a Safe and clean work environment
• Birthday Celebration, Service Tenure Awards and Monthly Employee Engagement Activities
• Career Advancement Opportunities
• Tuition Reimbursement Program
• A warm, engaging, and mission-driven workplace where your impact truly matters

Here are a few of the daily responsibilities of a Program Coordinator:

• Assist with planning and coordinating activities and events, discussion groups, a variety of individuals groups, cultural activities, religious services, special entertainment, off-property trips, special events, IT support, in-house movies, instructional courses such as , arts and crafts, seminars, workshops, presentations; Active Aging Week, arranging Alzheimer/Dementia events, helpful at marketing events, holiday parties, etc.
• Develop and maintain relationships with lectures volunteers, community resources, performers, etc. who can provide programming to the residents.
• Encourage residents to participate in activities/events and host special events when needed.
• Manage policies and procedures for IL recreation services based on residents’ social, psychological, and physical needs according to property and company guidelines.
• Responsible for submitting work orders to the appropriate departments in a timely manner.
• Ensure the arrangement of all AV equipment setup & take down for all required events. Will initiate introduction and closing remarks of speakers/entertainers.
• Obtain and document information concerning vendors for flyers and sign-up sheets. This could consist of bios, program information, A.V requirements, etc.
• Organize & follow-through on all accounting details for events that require payment.
• Be familiar with budget guidelines within the department.
• Always maintain and protect the confidentiality of resident information.
• Organize and arrange all subscriptions set up by the Program Department. This includes but is not limited to purchasing and exchange of tickets, sign-up sheets, advertising, payment arrangements, and accounting procedures. Will do the check requisitions for any that are not charged to the corporate card.
• Participate in the planning of any scheduled property event as needed, e.g., Anniversary Celebration, Forum Olympics, etc.
  Coordinate resident transportation needs through the transportation department in a timely manner.
• Plan and organize monthly trips for the residents. Serve as escort for residents when needed.
• Provide programming to promote opportunities for enhanced personal wellness, in accordance with the 8 Dimensions of Wellness.
• Demonstration of proficiency in computer skills, Microsoft Office (Windows, Power Point, Publisher, Outlook, Excel), and LCS applications with the ability to learn new applications.

Here are a few of the qualifications:

• AA degree in relate field or two years or more work experience in the senior industry or work- related field.
• Valid driver’s license
• Excellent communication skills (verbal and written)
• Be able to present in small and large group settings.
• Proficiency in computer skills, Microsoft Office (Windows, Power Point, Publisher, Outlook, Excel), and LCS applications with the ability to learn new applications.
• Excellent interpersonal skills.
• Willingness to work with the elderly.

If you're an enthusiastic, compassionate, senior care professional who is passionate about hospitality and senior engagement- please apply, we'd love to get to know you!

EEO Employer