Program Coordinator for the Penn Institute for Computational Science

Inside Higher Ed; Philadelphia (Philadelphia County); Hybrid; USD 33,241 - 50,089; Full time

Job summary

A leading educational institution in Philadelphia is looking for a Program Coordinator for the Penn Institute for Computational Science. In this hybrid role, you will organize academic events, support grant submissions, and manage communications with students. Ideal candidates have a Bachelor's degree and relevant administrative experience, excelling in communication and organizational skills. Competitive pay range of $24.13 - $36.36 per hour is offered.

Qualifications

• Minimum of two years of related administrative experience.
• Experience in a science-related field is helpful.
• Demonstrated excellent verbal and written communication skills.

Responsibilities

• Organize events for PICS, including workshops and symposiums.
• Assist in preparing reports and managing academic websites.
• Support collaborative grant submissions and student enrollment.

Skills

Strong communication skills

Organizational skills

Interpersonal skills

Education

Bachelor's degree

Job description

Overview

Program Coordinator for the Penn Institute for Computational Science (PICS) and Academic Coordinator for the Scientific Computing Master's Program (SCMP) - Penn Engineering (Hybrid Eligible).

Responsibilities

• Organize events, including the PICS symposium (one large conference per year), PICS workshops (typically 6 per year), and PICS seminars (12 per year).


• Assist in the preparation of reports of PICS activities, including the annual report; record seminars and maintain a library of recordings; maintain academic and public websites, including social media (Twitter). Prepare the PICS e-newsletter (typically 10 a year).


• Coordinate and support the submission of collaborative grants between multiple members affiliated with PICS.


• Act as the office manager of the PICS facility; support the activities of the large group of faculty and students (~60 people) in the SEAS PICS offices. This includes scheduling and managing shared spaces; scheduling and managing small group events; supporting expense reporting; coordinating with other SEAS support and business staff for purchasing, supplies, and maintenance; performing reception duties in an access-controlled space; and supporting weekly center meetings and events.


• Serve as SCMP Academic Coordinator, reporting to the Director of SCMP at Penn Engineering. Support the students enrolled in SCMP. Tasks will involve: (1) managing advance registration, organizing orientation, and onboarding new students; (2) enrolling students in SCMP courses and advising students on course selection; (3) managing course exceptions, course waivers, and CPT/OPT, ensuring all requirements for graduation have been met; (4) handling all program communication with SCMP students, answering questions from current and interested students; (5) maintaining the academic and public websites.

Qualifications

Bachelor's degree and a minimum of two years of related administrative experience or an equivalent combination of education and experience. Demonstrated excellent verbal and written communication, interpersonal, and organizational skills. Degree in a science-related field helpful.

Job Location

Philadelphia, Pennsylvania. Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between onsite and remote.

Department / School

School of Engineering and Applied Science

Pay Range

$24.13 - $36.36

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

To learn more about Penn benefits, see the Penn HR benefits page: https://www.hr.upenn.edu/PennHR/benefits-pay

How to Apply

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/SEAS-Chemical-Engineering/Program-Coordinator-for-the-Penn-Institute-for-Computational-Science--PICS--and-Academic-Coordinator-for-the-Scientific-Computing-Master-s-Program--SCMP----Penn-Engineering--Hybrid-Eligible-_JR00062880