Program Coordinator, Strategic Support - CPE4H | Penn Engineering

University of Pennsylvania; Pennsylvania; On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Health, Life and Flexible Spending

Tuition Benefits

Flexible Work Hours

Job summary

Penn Engineering's Center for Precision Engineering for Health (CPE4H) seeks a Program Coordinator, Strategic Support to provide administrative and operational support to its Director, investigators, and staff. The role coordinates meetings, events, communications, and center logistics, ensuring efficient center operations.

Based at 1 uCity, the position is initially on-site five days a week with a possible hybrid arrangement after onboarding.

Qualifications

• Bachelor's degree and a minimum of two years of related administrative experience.
• Proficiency in Google Workspace, Microsoft Office, and other computer applications.
• A degree in a science-related field is helpful but not required.

Responsibilities

• Provide administrative and operational support to the Director, Principal Investigators, core faculty, and research personnel in support of the Center (CPE4H).
• Coordinate the planning and execution of meetings, seminars, workshops, symposia, site visits, and other events; manage scheduling, venue reservations, invitations, catering, travel, and reimbursements.
• Manage Center communications, website content, social media, newsletters, and marketing materials.

Skills

Communication

Organization

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office

Job description

Program Coordinator, Strategic Support – CPE4H | PennEngineering

University Overview

The University of Pennsylvania, the largest private employer inPhiladelphia, is a world-renowned leader in education, research,and innovation. This historic, Ivy League school consistently ranksamong the top 10 universities in the annual U.S. News & WorldReport survey. Penn has 12 highly-regarded schools that provideopportunities for undergraduate, graduate and continuing education,all influenced by Penn's distinctive interdisciplinary approach toscholarship and learning. As an employer Penn has been rankednationally on many occasions with the most recent award from Forbeswho named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city ofPhiladelphia. The University is situated on a beautiful urbancampus, with easy access to a range of educational, cultural, andrecreational activities. With its historical significance andlandmarks, lively cultural offerings, and wide variety ofatmospheres, Philadelphia is the perfect place to call home forwork and play.

The University offers a competitive benefits package that includesexcellent healthcare and tuition benefits for employees and theirfamilies, generous retirement benefits, a wide variety ofprofessional development opportunities, supportive work and familybenefits, a wealth of health and wellness programs and resources,and much more.

Posted Job Title

Program Coordinator, Strategic Support - CPE4H | PennEngineering

Job Profile Title

Coordinator, Program

Job Description Summary

Penn Engineering's world-acclaimed faculty, state-of-the-artresearch laboratories, and highly interdisciplinary curricula offeran experience that is unparalleled. Innovation and technology driveevery program and transform the fundamentals of what futureengineers are learning. http://www.engineering.upenn.edu/

Job Description

The Program Coordinator for Strategic Support is a member of PennEngineering's Strategic Support Team, which provides administrativeand operational support to assigned research centers and strategicinitiatives across the School. Team members are assigned to supportdesignated research centers and strategic initiatives based onorganizational needs.

This position is assigned to the Center for Precision Engineeringfor Health (CPE4H), providing administrative and operationalsupport to its Director, Principal Investigators, core faculty, andresearch personnel by coordinating the administrative andoperational activities of the Center.

Job Responsibilities

• Provide administrative and operational support to the Director,Principal Investigators, core faculty, and research personnel insupport of the activities and operations of the assigned Center(CPE4H)
• Coordinate the planning and execution of meetings, seminars,workshops, symposia, site visits, and other events in support ofthe assigned Center, including scheduling, venue reservations,speaker invitations, event communications, registrations, catering,visitor logistics, travel arrangements, and reimbursementprocessing
• Manage communications, website content, social media,announcements, newsletters, marketing materials, and other outreachactivities in support of the assigned Center.
• Coordinate Center office operations by managing roomreservations, office space logistics, facilities service requests,supplies and deliveries, greeting Center visitors, supervisingstudent workers (including scheduling, assigning work, andapproving timesheets), and coordinating the day-to-dayadministrative and logistical needs of the Center's facilities
• Provide administrative support for proposal development bypreparing documents, coordinating administrative materials,maintaining proposal files, and communicating with investigatorsand Penn Engineering Research Services
• Monitor expenditures and coordinate with Penn EngineeringFinancial Services on Center-related financial matters
• Perform other duties and special projects as assigned insupport of the Strategic Support Team and Penn Engineering researchcenters and strategic initiatives

Qualifications

• Bachelor's degree and a minimum of two years of relatedadministrative experience, or an equivalent combination ofeducation and experience. Excellent written and verbalcommunication, interpersonal, and organizational skills, along withproficiency in Google Workspace, Microsoft Office, and othercomputer applications. A degree in a science-related field ishelpful but not required.

This position is based at 1 uCity and initially requires five dayson-site per week. A hybrid schedule may be considered once theemployee has settled into the role.

Job Location - City, State

Philadelphia, Pennsylvania

This position is assigned to the Center for PrecisionEngineering for Health (CPE4H), providing administrative andoperational support to its Director, Principal Investigators, corefaculty, and research personnel by coordinating the Center'sadministrative and operational activities.

Primary responsibilities include coordinating meetings, seminars,workshops, symposia, and other Center events; preparingcorrespondence and meeting materials; managing Centercommunications, website content, and marketing materials;coordinating visitor travel and expense reimbursements; supportingproposal preparation and financial administrative processes; coordinating office space logistics and facilities requests; supervising student workers; coordinating the day-to-dayadministrative and logistical needs of the Center's facilities; andserving as a primary administrative resource for Center-relatedoperations.

This position is based at 1 uCity and initially requires five dayson-site per week. A hybrid schedule may be considered once theemployee has settled into the role.

Department / School

School of Engineering and Applied Science

Pay Range

$24.21 - $32.00 Hourly Rate

Salary offers are made based on the candidate's qualifications,experience, skills, and education as they directly relate to therequirements of the position, and in alignment with salary rangesbased on external market data for the job's level. Internalorganization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer.Candidates are considered for employment without regard to race,color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenshipstatus, age, disability, veteran status or any class protectedunder applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer ismade. Consideration of the background check will be tailored to therequirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Pennoffers comprehensive medical, prescription, behavioral health,dental, vision, and life insurance benefits to protect you and yourfamily's health and welfare. You can also use flexible spendingaccounts to pay for eligible health care and dependent careexpenses with pre-tax dollars.
• Tuition: Take advantage of Penn's exceptional tuitionbenefits. You, your spouse, and your dependent children can gettuition assistance here at Penn. Your dependent children are alsoeligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans tohelp you save for your future. Penn's Basic, Matching, andSupplemental retirement plans allow you to save for retirement on apre-tax or Roth basis. Choose from a wide variety of investmentoptions through TIAA and Vanguard.
• Time Away from Work: Penn provides you with asubstantial amount of time away from work during the course of theyear. This allows you relax, take vacations, attend to personalaffairs, recover from illness or injury, spend time withfamily-whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with GenworthFinancial, Penn offers faculty and staff (and your eligible familymembers) long-term care insurance to help you cover some of thecosts of long-term care services received at home, in the communityor in a nursing facility. If you apply when you're newly hired, youwon't have to provide proof of good health or be subject tounderwriting requirements. Eligible family members must alwaysprovide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed tosupporting our faculty and staff as they balance the competingdemands of work and personal life. That's why we offer a widevariety of programs and resources to help you care for your health,your family, and your work-life balance.
• Professional and Personal Development: Penn provides anarray of resources to help you advance yourself personally andprofessionally.
• University Resources: As a member of the Penn community,you have access to a wide range of University resources as well ascultural and recreational activities. Take advantage of theUniversity's libraries and athletic facilities, or visit ourarboretum and art galleries. There's always something going on atPenn, whether it's a new exhibit at the Penn Museum, the latestmusic or theater presentation at the Annenberg Center, or the PennRelays at Franklin Field to name just a few examples. As a memberof the Penn community, you're right in the middle of theexcitement-and you and your family can enjoy many of theseactivities for free.
• Discounts and Special Services: From arts andentertainment to transportation and mortgages, you'll find greatdeals for University faculty and staff. Not only do Penn arts andcultural centers and museums offer free and discounted admissionand memberships to faculty and staff. You can also enjoysubstantial savings on other goods and services such as new carsfrom Ford and General Motors, cellular phone service plans, movietickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offercreative approaches for completing work while promoting balancebetween work and personal commitments. These approaches involve useof non-traditional work hours, locations, and/or jobstructures.
• Penn Home Ownership Services: Penn offers a forgivableloan for eligible employees interested in buying a home orcurrently residing in West Philadelphia, which can be used forclosing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligibleemployees on qualified expenses in connection with the legaladoption of an eligible child, such as travel or court fees, for upto two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay