Program Coordinator, Department of Anesthesiology

University of Arizona; Tucson (AZ); On-site; USD 30,000 - 39,000; Part time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid vacation

Sick leave

Holidays

Tuition reduction

Job summary

The University of Arizona is seeking a Part Time Program Coordinator for the Department of Anesthesiology on the Tucson campus. You will coordinate medical student clerkships, electives, visiting students, and residency/fellowship coverage while supporting education leadership and administrative operations.

Ideal candidates communicate effectively with faculty, students, and staff, manage multiple schedules, and handle confidential information with discretion.

Qualifications

• Bachelor's degree or equivalent required or advanced learning attained through experience.
• Up to 1 year of relevant work experience required.
• Proficiency with MS Office and coordination software is expected.

Responsibilities

• Provide administrative support to the Clerkship Director and program leadership.
• Coordinate medical student clerkships, electives, visiting students, and rotations; maintain schedules.
• Communicate policies, deadlines, and requirements to students and faculty; address routine inquiries.
• Maintain and report educational records, schedules, and documentation; update policies and resources.
• Support VSLO processes for visiting student applications and scheduling.

Skills

Communication

Detail-oriented

Confidential information handling

MS Office

Multitasking

Team collaboration

Education

Bachelor's degree or equivalent

Tools

New Innovations

VSLO system

Job description

Program Coordinator, Department of Anesthesiology

Posting Number: req27337

Department: Anesthesiology

Department Website Link: https://medicine.arizona.edu/anesthesiology

Location: Tucson Campus

Address: 1501 N. Campbell Ave. , Tucson, AZ 85719 USA

Position Highlights

The University of Arizona Department of Anesthesiology is a collaborative group of clinicians, educators, and researchers who unite to advance medicine and health through innovations in patient care, commitment to training, and the performance of cutting-edge research to provide high-quality, academic, patient-centered anesthesia care for Tucson. The Program Coordinator will support the Department of Anesthesiology's educational mission, with a primary focus on clinical education coordination. This position will work in association with the Medical Student Clerkship Director, Senior Program Manager, Senior Program Coordinator, and educational program leadership to support medical student education and provide cross-coverage for residency and fellowship programs as assigned. The program coordinator must be able to communicate effectively with faculty, professional staff, residents, fellows, and medical students.

• Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

Duties & Responsibilities

Clinical Education Coordination:

• Provides administrative support to the Medical Student Clerkship Director and serves as a primary administrative contact between the Department of Anesthesiology, medical students, faculty, preceptors, and clinical education sites.
• Coordinates medical student clerkships, electives, visiting students, and outside rotators within Anesthesiology and its subspecialties. Generates, maintains, and distributes clinical and educational schedules.
• Communicates schedules, policies, deadlines, expectations, orientation information, and clinical education requirements to students and faculty. Responds to routine student inquiries and directs academic, performance, professionalism, or other concerns to appropriate clerkship leadership.
• Collects, maintains, audits, and reports medical student clinical education records, schedules, placement information, and related program documentation. Maintains and updates clerkship policies, forms, templates, orientation materials, and educational resources.
• Utilizes the Visiting Student Learning Opportunities (VSLO) system to support visiting student applications, rotations, scheduling, and related program administration.

Evaluations and Educational Program Management:

• Creates, assigns, matches, and tracks evaluations in New Innovations for medical student clerkships, residency, and fellowship programs, ensuring evaluations are appropriately linked to learners, rotations, faculty, and preceptors.
• Monitors completion of student, resident, fellow, faculty, and preceptor evaluations and follows up as needed to support timely completion and accurate program records.

Medical Student Residency Application Support:

• Coordinates and tracks materials for Department Chair letters, Clerkship Director letters, Letters of Recommendation, scholarship letters, specialty-specific evaluations, SLOEs, and other residency application documentation.
• Provides administrative support for medical student residency applications through ERAS, including uploading and managing departmental letters and documentation and tracking applicable deadlines and specialty-specific requirements.

Departmental Educational Support:

• Provides administrative support to the Medical Student Clerkship Director, Senior Program Manager, Senior Program Coordinator, and educational program leadership as assigned.
• Provides cross-coverage and administrative assistance for residency and fellowship programs as needed to support the Department of Anesthesiology's educational mission.
• Processes and maintains financial transactions related to educational programs, including PCard transactions, reimbursements, purchasing, and other program-related expenses in accordance with University policies and procedures.

Knowledge, Skills & Abilities:

• Ability to communicate effectively with different groups and individuals.
• Attention to detail, and high degree of openness to new approaches and new ideas.
• Ability to handle confidential and sensitive information.
• Proficient with MS office (e.g., Outlook, Word, Excel and PowerPoint), and online collaboration tools (e.g., Google Docs, Box, Teams).
• Ability to independently manage multiple responsibilities, set appropriate timelines, and ensure projects and assignments are completed by established deadlines.
• Ability to build and maintain collaborative working relationships with the education team, department staff, program leadership, and medical school administration to coordinate priorities effectively and achieve shared goals.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through experience required.
• Up to 1 year of relevant work experience required.

FLSA

Non-Exempt

Full Time/Part Time

Part Time

Number of Hours Worked per Week

40

Job FTE

1.0

Work Calendar

Fiscal

Job Category

Academic Administration

Benefits Eligible

Yes - Full Benefits

Rate of Pay

$22.77 - $28.46

Compensation Type

hourly rate

Grade

6

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level

PC1

Job Family

Med Education Prgm

Job Function

Academic Administration

Type of criminal background check required

Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Contact Information for Candidates

Lauren Chuc

[e-mail]

Open Date

10/13/2026

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [e-mail].