Sr. Coordinator, Academic Programs (Oro Valley, AZ)

Arizona International; Oro Valley (AZ); On-site; USD 66,000 - 85,000; Full time

Job summary

The University of Arizona College of Veterinary Medicine seeks a Sr. Coordinator, Academic Programs in Oro Valley to lead pre-clinical scheduling for Years 1 and 2, coordinating simulations, surgery groups, and faculty availability while ensuring accreditation standards are met.

Cross-trained to support Clinical Year scheduling and lottery processes, ensuring continuity. Responsibilities include data reporting, timeline management, and SOP development to streamline operations, with a focus on

Qualifications

• Advanced proficiency in MS Word, Excel, PowerPoint.
• Working knowledge of academic policies and procedures.
• Demonstrated ability to coordinate multiple priorities and meet deadlines.

Responsibilities

• Develops, coordinates, and executes pre-clinical academic schedules for Years 1 and 2.
• Ensures compliance with university and AVMA COE accreditation standards.
• Supports accreditation documentation and SSR processes.
• Oversees scheduling and utilization of academic spaces and exams.

Skills

MS Word

MS Excel

PowerPoint

Coordination

Communication

Education

Bachelor's degree or equivalent advanced learning

Master's degree

Tools

Power queries

Database management

HTML basics

Job description

Sr. Coordinator, Academic Programs (Oro Valley, AZ)

Posting Number req27321

Department Vet Med Administration

Department Website Link https://vetmed.arizona.edu/

Location Outside of Tucson

Address 1580 E. Hanley Blvd., Oro Valley, AZ 85737 USA

The College of Veterinary Medicine, with the University of Arizona, is seeking a Sr. Coordinator, Academic Programs. The Sr. Coordinator, Academic Programs serves as the primary operational lead for pre-clinical academic scheduling, overseeing the design, coordination, and execution of highly interdependent schedules for Years 1 and 2. This position manages multi-variable scheduling environments involving simulation, surgery groups, faculty availability, facilities, exams, and academic space utilization, requiring advanced sequencing and resource balancing. The role is cross-trained to support Clinical Year scheduling and lottery operations, ensuring continuity and operational resilience across the full curriculum. Through data reporting, timeline management, and event coordination, this position supports accreditation compliance and contributes directly to the quality, efficiency, and delivery of the College's educational programs.

Must have a valid driver's license and ability to drive according to the University Fleet Safety Policy

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please.

• Following generally prescribed procedures and under moderate supervision leads the development, coordination, and execution of pre-clinical academic schedules for Years 1 and 2, managing multi-variable logistics across students, faculty, facilities, and curriculum requirements, including highly interdependent simulation and surgery group scheduling requiring advanced sequencing and resource balancing.
• Ensures compliance with university and AVMA COE accreditation standards.
• Serves as the quality control lead to ensure all academic schedules are accurately displayed in the Learning Management System (Elentra).
• Provides cross-trained support for Clinical Year scheduling and lottery processes, including preparation, execution, site confirmations, schedule changes, and adjustments, ensuring continuity and operational stability.
• Actively supports and monitors clinical site compliance with program standards, contributing to the quality, integrity, and sustainability of clinical education partnerships.
• Collaborates closely with faculty, academic staff, and leadership to evaluate the Year 1 and Year 2 curriculum; manages the curriculum timeline to ensure all deliverables are met across all departments; prepares and maintains reports on program activities, progress, and outcomes; and contributes to the Self-Study Report (SSR) and other accreditation documentation while continuously improving and streamlining processes for efficiency and compliance.
• Oversees scheduling and utilization of academic spaces, manages exam, supports purchasing and procurement for curricular needs, and coordinates student-facing academic events throughout the year to ensure smooth delivery of instructional activities.
• Independently troubleshoots issues, resolves operational challenges, and proactively identifies areas for continuous improvement.
• Develops, documents, and maintains standard operating procedures (SOPs) for academic program operations, ensuring consistency, accountability, and proper training across processes.

Knowledge, Skills, and Abilities:

• Advanced proficiency in MS Word, Excel, PowerPoint.
• Working knowledge of academic policies, procedures, and business practices, preferably in a higher education or academic setting.
• Demonstrated ability to coordinate multiple priorities, manage complex processes, and meet deadlines in a fast-paced environment.
• Strong organizational skills with a high level of attention to detail and data accuracy.
• Effective oral and written communication skills and the ability to work collaboratively across teams.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience in higher education or data analysis or equivalent combination of education and work experience.
• Must have a valid driver's license.

• Master's degree
• Over 5 years of relevant work experience in higher education.
• Experience with academic scheduling, clinical education coordination, or complex program logistics.
• Experience with power queries, database management, and basic HTML.

FLSA Exempt

Full Time/Part Time Full Time

Number of Hours Worked per Week 40

Job FTE 1.0

Work Calendar Fiscal

Job Category Academic Administration

Benefits Eligible Yes - Full Benefits

Rate of Pay $65,687 - $85,393

Compensation Type salary at 1.0 full-time equivalency (FTE)

Grade 9

Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

Compensation Guidance The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level PC2

Job Family Academic Program Mgmt

Job Function Academic Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies 1

Target Hire Date

Expected End Date

Contact Information for Candidates Marisa Carpenter | [e-mail]

Open Date 10/9/2026

Open Until Filled Yes

Documents Needed to Apply Resume and Cover Letter

Special Instructions to Applicant

Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at [e-mail].