Program Coordinator (Community Engagement Coordinator)

Boston Medical Center; United States; Hybrid; USD 29,000 - 41,000; Part time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Discretionary bonuses

403(b) matching

Paid time off

Career advancement opportunities

Job summary

Boston Medical Center seeks a Program Coordinator to manage the day-to-day operations of the Prostate Health Mobile Van, a community-based mobile health initiative focused on education and screening.

You will coordinate scheduling, staffing, and vendor relationships while partnering with the Urology Department and external partners to ensure smooth operations and equitable access to preventive prostate health services.

Qualifications

• Requires a Bachelor's degree or equivalent combination of education and experience.
• Minimum 2–5 years of post-collegiate experience; project coordination preferred.
• Excellent English grammar, editing, and proofreading skills.

Responsibilities

• Oversees daily operations of the Prostate Health Mobile Van program, including scheduling and staffing.
• Represents the program at community events and partners with stakeholders.
• Collaborates with Urology Department on operational needs and patient experience.
• Maintains the community calendar and coordinates marketing collateral with Marketing and Felix agency.
• Tracks program metrics and prepares reports for leadership and funders.
• Liaises with Brewster Ambulance Services to schedule drivers and events.
• Manages vendor relationships and equipment maintenance for the mobile unit.
• Coordinates with city officials to obtain municipal permits.
• Identifies opportunities for program improvement from data and community feedback.

Skills

Verbal communication

Written communication

MS Office

Document drafting

Independent judgment

Interpersonal skills

Problem solving

Confidential information handling

Background check

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

POSITION SUMMARY: The Community Engagement Coordinator exists to manage the day-to-day operations of the BMC Urology Prostate Health Mobile Van, a community-based mobile health initiative focused on prostate cancer education, screening, and early detection. Reporting to the VP of Community Engagement and External Affairs, this role coordinates closely with the Urology Department, external transportation and vendor partners, the Marketing Department, and community and civic stakeholders to ensure the mobile van program runs smoothly and reaches the communities it is designed to serve. The position operates with general supervision, exercising independent judgment in scheduling, vendor coordination, and day-to-day problem-solving, while escalating strategic or policy-level decisions to leadership. The role has no supervisory responsibility for other staff. Its work directly supports the organization’s health equity goals by sustaining a visible, trusted community presence that expands access to preventive prostate health services. Position: Program Coordinator Department: Health Equity Accelerator Fund Schedule: Part Time - Hybrid work environment with mandatory on-site attendance every Tuesday.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Program Operations (25%): Oversees daily operations of the Prostate Health Mobile Van program, managing van scheduling, calendar updates, and coordination of van staffing needs.
• Community Engagement & Representation (25%): Partners with the Community Engagement and External Affairs Office to determine optimal community locations for the van, representing the program at community events, meetings, and stakeholder convenings.
• Interdepartmental Collaboration (10%): Collaborates closely with the Urology Department and active van staff to address immediate operational needs and ensure a positive patient experience on the unit.
• Marketing & Communications (10%): Maintains the community calendar using the Drupal content management system and collaborates with the Marketing Department and Felix agency to manage and reorder van marketing collateral.
• Metrics & Reporting (10%): Tracks program metrics— including screenings completed, demographics served, and referral follow-through—in partnership with the Urology Department to prepare reports and dashboards for leadership and funders.
• Logistics Liaison (5%): Serves as the primary liaison with Brewster Ambulance Services, coordinating the mobile van event calendar and ensuring drivers are scheduled and informed of all upcoming community events.
• Vendor & Asset Management (5%): Manages vendor relationships, supplies, and equipment maintenance for the mobile unit in partnership with the Urology Department.
• Stakeholder & Civic Coordination (5%): Coordinates with community and business partners on van scheduling and logistics, working directly with city officials to secure necessary municipal permits.
• Quality Improvement (5%): Identifies specific opportunities for program improvement based on structured program data and direct community feedback.

JOB REQUIREMENTS

• Education: Requires Bachelor's degree (or equivalent combination of formal education and experience).
• Experience: Minimum 2-5 years of relevant post-collegiate professional experience required. Previous project coordination also preferred.
• Knowledge, Skills, & Abilities: Excellent verbal/written English communication skills, including excellent grammatical, editing and proofreading skills.
• Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint, Access) and other web-based applications.
• Ability to produce complex documents, perform analysis and maintain databases.
• Ability to work independently and exercise independent judgment.
• Excellent interpersonal skills necessary to be socially perceptive in accepting and relaying confidential information, communicating policies and procedures, and interacting effectively with a variety of Medical Center personnel and outside personnel.
• Strong problem solving skills.
• Proven ability to work with confidential information.
• Background check required; BMC participates in the Electronic Employment Verification Program. Prospective employees must complete a background check before beginning employment.
• Vaccinated against COVID-19 and flu, and must receive a booster dose of the COVID-19 vaccine.

COMPENSATION RANGE

Compensation Range: $21.39- $30.05. This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/license requirements as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being. NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.

BENEFITS

• benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.

INCLUSIVE EMPLOYMENT

Boston Medical Center is an equal employment/affirmative action employer. We ensure equal employment opportunities for all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity and/or expression or any other non-job-related characteristic.

ACCOMMODATIONS

If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to [e-mail] or call 617-638-8582 to let us know the nature of your request.

BACKGROUND AND VACCINATION REQUIREMENTS

Boston Medical Center participates in the Electronic Employment Verification Program. As an E-Verify employer, prospective employees of BMC must complete a background check before beginning their employment at the hospital. BMC requires all staff to be vaccinated against COVID-19 and flu, as well as receive a booster dose of the COVID-19 vaccine.