Program Coordinator - Center for Leadership Research and Workforce Development

TWU; Denton, Northern (TX, KY); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Texas Woman's University seeks a Program Coordinator for the CLRWD to support leadership research and workforce initiatives. You will coordinate activities, manage budgets, and liaise with stakeholders to advance program goals.

Responsibilities include coordinating events, maintaining databases, assisting with grant documentation, and promoting CLRWD services through various channels. A Bachelor’s degree and relevant experience are expected.

Qualifications

• Bachelor’s degree in a field related to program content or responsibilities.
• Three years of related experience; higher education experience preferred.
• Experience with budgeting, procurement and contracts is desirable.

Responsibilities

• Supports CLRWD program activities and communications with stakeholders.
• Maintains relationships and public relations across channels.
• Processes requisitions, POs and solicitations for vendors and services.
• Coordinates events, workshops and training, including logistics and materials.
• Monitors expenditures and reports on budget status to leadership.
• Maintains databases, contact lists and reporting materials.
• Supports grant documentation and tracking.
• Assists with organizing research materials and publications.

Skills

Program administration

Budgeting

Communication

Coordination

Education

Bachelor's degree

Job description

TITLE

Program Coordinator, Center for Leadership Research and Workforce Development

JOB SUMMARY

Performs administrative duties in the coordination, support and development of the JNIWL Center for Leadership Research and Workforce Development (CLRWD). Areas of focus include financial management, administration, and programmatic support. Work is performed under general supervision and performance is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Manager of Special Projects

Supervises: No supervisory duties

ESSENTIAL DUTIES -

• Supports CLRWD program-related activities for research & workforce development.
• Maintains excellent public relations and communication with all stakeholders.
• Processes requisitions, purchase orders, and/or solicitations for bid to procure supplies, consultants, vendors, speakers, and equipment as needed.
• Promotes the services and activities of the CLRWD through social media, website, and email in concert with JNIWL Manager of Marketing.
• Updates and maintains contact lists and mailing databases.
• Coordinates event logistics for both virtual and in-person workshops, meetings, and training sessions, including registration, scheduling, setup, and materials.
• Monitors center budget expenditures and provides the Director with timely updates on spending and available funds.
• Enters basic information into CLRWD databases and tracking systems.
• Assists with organizing and disseminating research materials and publications.
• Creates simple reports and summaries as requested.
• Supports grant-related documentation and tracking.
• Manages office supplies and inventory.
• Works with Procurement on contracts.
• Develops and maintains effective record keeping as directed.

ADDITIONAL DUTIES

• Performs other duties as requested.

EDUCATION

Bachelor’s degree in an area generally related to program content or assigned responsibilities. Additional job-related experience and/or education may substitute for the required education on a year-for-year basis.

EXPERIENCE

Three years of experience in a generally related area required. Preferred experience working in higher education, coordinating research or outreach activities, working on initiatives related to women’s leadership, and/or familiarity with procurement, contracts and budgetary processes.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Knowledge of program administration best practices, methods, resources, and standards.
• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgement based on an understanding of organizational policies and goals.
• Ability to communicate effectively, both orally and in writing.
• Ability to maintain good working relationships with staff, clients, collaborators, and others.
• Ability to integrate resources, policies, and information for the determination of procedures, solutions, and other outcomes.
• Ability to apply budgeting and fiscal planning techniques within financial constraints.
• Ability to use a personal computer and other office equipment, including related university software and email.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee may be required to travel.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

Texas Woman’s University, an AA/EEO employer, provides equal opportunity to all employees and applicants for employment and prohibits discrimination on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or any other legally protected category, class or characteristic.

All offers of employment will be contingent on the candidate’s ability to provide documents which establish proof of identity and eligibility to work in the United States. Positions at Texas Woman’s University deemed security-sensitive require background checks and verification of all academic credentials.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.