Admissions Coordinator - School of Human Sciences

Texas Woman's University; Denton (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Texas Woman's University is seeking a Coordinator in the School of Human Sciences Admissions to advise prospective students for professional programs and support the admissions process. You will coordinate the program admissions workflow, review transcripts, maintain recruitment materials, assist with orientation and registration, and prepare reports on recruitment and enrollment.

This role reports to the Chair of the School of Human Sciences and requires strong communication, data management,

Qualifications

• Bachelor's degree preferred; substitutions allowed year-for-year with related experience or education.
• Some experience within an academic setting required.
• Strong communication and organizational skills required.

Responsibilities

• Maintains recruitment packets and updates information/materials on TWU materials.
• Schedules informational seminars for prospective students.
• Advises prospective students via phone, in person, and in writing.
• Discusses prerequisites and explains admissions requirements for all programs.
• Coordinates the program admissions process and manages applications/databases.
• Reviews unofficial transcripts to determine prerequisite courses.
• Tracks prospective students and generates reports on recruitment and enrollment.
• Assists with new student orientation and registration.

Skills

Communication skills

Organizational skills

Customer service

Oral presentation

Travel & irregular hours

Data management awareness

Policy interpretation

Education

Bachelor's degree preferred

Tools

Salesforce

TargetX

Microsoft Office Suite

Student information systems

Driving license

Job description

TITLE

Coordinator, School of Human Sciences Admissions

JOB SUMMARY

Performs responsible work in the process of advising prospective students for professional programs housed within the Department by providing support during the process of admissions. Responsible for working with applicants and students in an effort to achieve their educational and professional goals. Work is performed under minimal supervision and performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Chair, School of Human Sciences

Supervises: No supervisory responsibilities

ESSENTIAL DUTIES - May include, but not limited to the following:

• Maintains recruitment packets; assuring accuracy of information posted on the TWU website and availability of printed materials upon request.
• Schedules and assists with informational seminars for prospective students.
• Advises prospective students via phone, in person, and in writing.
• Discusses prerequisites and explains requirements for admissions to all programs.
• Coordinates program admissions process.
• Manages applications and related databases.
• Reviews unofficial transcripts to determine prerequisite courses needed.
• Verifies and evaluates completeness of records.
• Prepares lists of qualified applicants.
• Serves as a member of program Admissions Committees.
• Works with program coordinators to process applications.
• Sends and receives correspondence between the programs and applicants related to admission status.
• Coordinates efforts with program coordinators and program secretaries.
• Works in conjunction with Admissions, Admissions Processing, and the Graduate School regarding application processes.
• Tracks prospective students and generates reports related to recruiting and admissions including fulfillment of requirements for enrollment.
• Participates in planning, implementing, and evaluating recruitment activities outside the university.
• Discusses progression in program.
• Assists newly admitted students with registration.
• Assists with new student orientation.
• Tracks compliance with non-academic program requirements (i.e., drug screens, background checks, immunization compliance).

ADDITIONAL DUTIES

• Performs other duties as requested.
• Knowledge of college terminology and requirements.
• Knowledge of professional opportunities in Communications Sciences & Disorders.
• Skilled use of data management systems and processes.
• Ability to problem solve.
• Ability to interpret policy and make decisions based on established policy and procedures.
• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.
• Ability to integrate resources, policies, and information for the determination of procedures, solutions, and other outcomes.
• Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.
• Ability to communicate effectively - orally, by phone, in person, and in writing.
• Ability to use a personal computer and other office equipment, including university software and email.

EDUCATION

Bachelor's degree preferred. Additional job-related experience and/or education may substitute for the required education on a year-for-year basis.

EXPERIENCE

Some experience within an academic setting required.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Knowledge of University policies concerning student admission.
  • Skill using student information systems for statistical analysis and other computer technology applicable to the functions of the position.
  • Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgement based on an understanding of organizational policies and activities.
  • Ability to build and maintain effective work relationships with students, faculty, staff, and the public.
  • Ability to orally present in person to groups and communicate effectively in writing.
  • Ability to represent the department and University in a professional, courteous, and friendly manner using customer service skills.
  • Ability to travel and work irregular hours including evenings or weekends during heavy recruitment seasons.
  • General knowledge of or ability to learn TWU graduate admissions, academic offerings, services, and student opportunities.
  • Knowledge of Microsoft Office Suite, Salesforce, and TargetX.
  • Ability to operate a motorized vehicle for recruitment travel.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee may be required to travel. 50-60% of the time. The employee may be required to work evenings and weekends.

REQUIRMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

A validTexasdriver'slicenseandasafedrivingrecord is requiredbytheuniversityfor a Driver's Authorization. This role travels to and recruits' students in Texas, communitycolleges, and bordering areas.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

Texas Woman's University, an AA/EEO employer, provides equal opportunity to all employees and applicants for employment and prohibits discrimination on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or any other legally protected category, class or characteristic.

All offers of employment will be contingent on the candidate's ability to provide documents which establish proof of identity and eligibility to work in the United States. Positions at Texas Woman's University deemed security-sensitive require background checks and verification of all academic credentials.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.