Program Coordinator - Built Environment Project Management

ZipRecruiter; Cranberry Township (Butler County); On-site; USD 60,000 - 85,000; Full time

Job summary

A leading architecture and engineering firm is seeking a Program Coordinator to enhance team efficiency and productivity. The candidate will manage project coordination, improve client relations, and support operational tasks. This role requires significant experience in budgeting and timelines, making it ideal for experienced professionals passionate about delivering high-quality results.

Benefits

Flexible work environment

Paid training for required licensures

Employee Stock Ownership Plan (ESOP)

Qualifications

• Minimum of seven (7) years in project coordination.
• Experience managing budgets and timelines.
• Ability to multitask and meet deadlines.

Responsibilities

• Streamline productivity with proposals and business planning.
• Coordinate project duties, timelines, and client reporting.
• Build positive relations within internal and external teams.

Skills

Critical thinking

Problem-solving

Organizational skills

Interpersonal skills

Communication

Education

Associate or bachelor's degree in business administration or related field

Job description

About Us

Larson Design Group (LDG) is an award-winning, employee-owned Architecture, Engineering, and Consulting Firm. Guided by our core values, we’re expanding our team, opening new offices, and adding new offerings to provide responsive, innovative solutions to clients nationwide.

Being 100% employee-owned directly impacts our culture: it drives our decision-making, motivates our teams, increases our productivity, improves retention, and contributes to the future success of our company. Our culture is one where we work hard for our clients and for each other – and we have fun collaborating, sharing experience and expertise, and learning along the way. We’re passionate about delivering exceptional quality, elevating client relationships, enriching the careers and lives of our employee owners, and enhancing the communities where we live and serve.

At LDG, we strive to create an organization where people want to work. We offer a flexible work environment, paid training for required licensures, competitive benefits, bonus plans, and a company-funded Employee Stock Ownership Plan (ESOP) while supporting your professional and personal growth.

Your Opportunity + Impact

The Program Coordinator is an experienced professional focused on improving the efficiency and productivity of a designated team or program. With a degree of autonomy, the Program Coordinator is responsible for collecting, reviewing, and analyzing data to support internal and external clients effectively. The primary objective is to facilitate the successful management of programs, ensuring adherence to organizational standards.

Key Responsibilities

1. Supports department and division goals by proactively streamlining productivity with proposals, business planning, client interactions, and day-to-day operational tasks. Works closely with Program Manager, Project/Technical Manager to assist with client needs, including client and internal interactions/meetings to monitor contract specifications, budgets, and time commitments.
2. Coordinates project duties, timelines, and requested reporting for internal/external clients, including QA/QC review, project schedules, cost estimates, travel and off-site meeting arrangements, etc. Provides financial reporting assistance, project setup, billing assistance, and invoice reviews in coordination with Accounting and Project Managers.
3. Assists in building positive relations within internal and external teams.
4. Coordinates schedules and file sharing, compiles & assembles reports, manages large production jobs, prints & binds proposals, logs RFI’s & submittals.
5. Works closely with Program Manager/Project Managers to schedule, organize, and attend meetings/events, maintain agendas, and record meeting minutes.
6. Interacts professionally with clients, vendors, and other external sources. Develops and maintains client relationships.
7. Manages workload by prioritizing tasks and ensuring deadlines are met.
8. Displays a solid understanding of the technical and business decisions of the company.

Education and Experience

• Associate or bachelor’s degree in business administration, Project Management, or a related field.
• Minimum of seven (7) years in a project or program coordination role, with experience managing budgets and timelines in a client-facing environment.
• Licensure/Certification: n/a

Qualifications

• Proven critical thinking and problem-solving skills. Ability to work independently and as part of a team, multitask, and have a flexible schedule to meet deadlines.
• Strong organizational skills, with the ability to manage high-priority tasks independently.
• Excellent communication and interpersonal skills, capable of building and maintaining relationships with clients and stakeholders.
• Knowledge of budgeting, financial tracking, and project documentation best practices.

EEO Statement

Larson Design Group, Inc. is an Affirmative Action and Equal Opportunity Employer (EEO). We prohibit discrimination and harassment of any kind based on race, color, religion, sex, national origin, disability, genetic information, age, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization.

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