Program Coordinator Assistant

State Bar of Texas; Austin (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

State Bar of Texas is seeking a detail-oriented assistant to support program attorneys and coordinators in producing continuing legal education materials. The role involves article formatting, data entry, and preparing course materials for live and online seminars.

Ideal candidates will have strong Word/Access skills, typing speed, proofreading accuracy, and customer service experience. Travel may be occasional, and some college or law-related experience is preferred.

Qualifications

• High school diploma or equivalent required; some college preferred.
• Two years of office experience required.
• Proficient in Word and Access with accurate proofreading skills.

Responsibilities

• Format articles and create headers/footers, TOC, margins, and styles.
• Answer questions from volunteer speakers/authors about formatting.
• Enter final wrap-up data and maintain program data in a database.
• Compile course articles in digital form for production.
• Convert presentations to PDF for uploading to the web page.
• Assist in notes, as backup for Program Coordinators, and gather materials.
• Fulfill article-related requests to support research and updates.
• Prepare materials for in-person and virtual seminars.

Skills

MS Word

Microsoft Access

Typing 60 wpm

Proofreading

Organizational skills

Customer service

Education

High school diploma or equivalent

Some college

Law-related experience preferred

Tools

Access database

Job description

General Description

Assists Program Attorneys, Program Planners, and Program Coordinators as needed. Primarily responsible for several aspects of course material production and support of volunteers related to the delivery of continuing legal education (CLE) products and services. Support of volunteers includes but is not limited to formatting and processing of articles submitted for seminar books, processing speaker and author evaluations, conveying evaluation results to staff and volunteers, compiling materials for program participants, proofing and ordering course materials, data entry of course information, and some correspondence.

Primary Functions

• 1. Reformats articles submitted by volunteer speakers/authors to ensure consistency by creating headers and footers, generating tables of content, changing margins and tabs, and working with styles and formatting.
• 2. Answers questions from volunteer speakers/authors related to article formatting.
• 3. Enters final program wrap-up data.
• 4. Assists in maintaining program data in an Access database, including entering evaluation comments.
• 5. Compiles articles in digital form for course production.
• 6. Converts PowerPoint presentations to PDF format for uploading to web page.
• 7. Assists with taking notes at meetings and assists Program Coordinators in assembling a tentative program.
• 8. Assists and serves as backup for Program Coordinators in their absence.
• 9. Assists in fulfilling requests from authors for articles relating to their assigned topics to serve as a basis for research in updating/writing the current article.
• 10. Prepares course materials for in-person and virtual seminars.
• 11. Performs other responsibilities as required.

Position Requirements

High school diploma or equivalent required; some college and law-related experience preferred. Must have two years’ office experience. Must be proficient in Microsoft Word, have database experience, preferably Microsoft Access, and be able to perform advanced-level functions. Typing 45 wpm minimum, over 60 wpm preferred. Must possess superior accuracy, proofreading and organizational skills, individual initiative, sound judgment, ability to work under pressure, handle multiple tasks, and provide excellent customer service. Requires the ability to lift boxes up to 35 pounds. Occasional travel required.