Program Coordinator - AI Center Coordinator, College of Medicine

University of Illinois Chicago; Chicago (IL); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health

Dental

Vision

Life Insurance

Retirement Plan

Paid time Off

Tuition waivers

Job summary

The University of Illinois Chicago is seeking a Program Coordinator - AI Center Coordinator within the College of Medicine to manage day-to-day operations of the DME AI Center and assist faculty with simulation, assessment, research, education, certification, and workshops.

Responsibilities include coordinating center operations, supporting AI educational programs, grant and project coordination, event logistics, and maintaining records, budgets, and communications, with a focus on collaboration

Qualifications

• Bachelor’s degree required.
• One (1) year of operational experience in emerging technologies for education, including AI learning platforms.

Responsibilities

• Coordinate center operations, communications, scheduling, documentation, logistics, and follow-up for AI-related initiatives.
• Develop familiarity with DME AI platform functions and workflows.
• Serve as primary contact for faculty, staff, learners, researchers, vendors, and collaborators.
• Maintain organized records of activities, programs, events, grants, and outcomes.
• Track AI platform finances/charges and analyze usage data.
• Support learners and faculty in DME AI educational programs, including certificates and AI workshop offerings.
• Manage learner access to DME AI resources and coordinate enrollment-related processes.
• Collaborate with Health Professions Education administration as needed.
• Coordinate grants administration, timelines, deliverables, budgets, and reporting requirements.
• Assist with budget tracking, purchasing, reimbursements, and financial processes for AI Center projects.

Education

Bachelor's degree

Master's degree

Job description

Program Coordinator - AI Center Coordinator, College of Medicine

Hiring Department: Medical Education

Location: Chicago, IL USA

Requisition ID: 1042277

FTE: 1

Work Schedule: Monday - Friday

Shift: Days

# of Positions: 1

Workplace Type: On-Site

Posting Close Date: September 11, 2026

Salary Range (commensurate with experience): $60,000.00 - 70,000.00 / Annual Salary

About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits

• Health
• Dental
• Vision
• Life Insurance
• a Retirement Plan
• Paid time Off
• Tuition waivers for employees and dependents

The Medical Education AI Center Coordinator will perform administrative duties related to the day-to-day operations of the Department of Medical Education (DME) AI Center in the within the College of Medicine. This position will assist Faculty with the implementation and deployment in the areas of simulation, assessment, research, education, certification, and workshops.

Duties & Responsibilities

Administrative and operations lead for day-to-day activities of the DME AI Center:

• Coordinate center operations, communications, scheduling, documentation, logistics, and follow-up across multiple AI-related initiatives.
• Develop working familiarity with basic functions, workflows, and user needs associated with DME AI platforms.
• Serve as a primary point of contact for faculty, staff, learners, platform users, researchers, vendors, and collaborators within and external to the University of Illinois Chicago (UIC) using DME platforms.
• Maintain organized records of center activities, programs, events, grants, platform use, contacts, meeting notes, decisions, and outcomes.
• Track AI platform finances/charges and analyze usage data.

Program coordinator for AI educational programs:

• Support learners and faculty involved in all DME AI educational programs, including certificate programs, AI in Undergraduate Medical Education activities, and AI Workshop programs, and future educational offerings.
• Manage learner access to UIC/DME AI resources.
• Coordinate program logistics, including enrollment-related processes, records, calendars, meeting materials, and participant communications.
• Collaborate and coordinate with Health Professions Education administration, as needed.

Grant and project coordination for AI-related initiatives:

• Collaborate with Faculty to manage and coordinate existing and future grants for associated AI projects.
• Track project timelines, deliverables, personnel, budgets, meetings, reporting requirements, and required documentation.
• Coordinate administrative components of pending and future grant applications, including timelines, collection of materials, formatting, routing, and submission requirements.
• Support budget tracking, purchasing, reimbursements, payments, and other financial processes related to AI Center projects and grants.

Oversee logistics for AI-related events:

• Manage and implement logistics for AI events in consultation with faculty.
• Collaborate with the DME operations team to plan and implement logistics for events.
• Support preparation of meeting materials, agendas, notes, action items, and follow-up communications.

Communications and documentation support for the DME AI Center:

• Assist with internal and external communications, including announcements, newsletters, website updates, promotional materials, meeting materials, and stakeholder updates.
• Support documentation needed for reporting, evaluation, continuity, and future planning.
• Help ensure that AI Center activities, outputs, partnerships, and milestones are accurately tracked and communicated.
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

1. Bachelor's degree.
2. A total of one (1) year (12 months) working operational experience in emerging technologies for education, including Artificial Intelligence learning platforms. (Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)

Preferred Qualifications:

• Master's Degree

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.