Extra Help - Program Coordinator - Administration

UIC; Chicago, Northern (IL, KY); Hybrid; USD 17,000 - 1,240,000; Full time

Job summary

University of Illinois Chicago is seeking an Extra Help Program Coordinator for the College of Medicine Office of Continuing and Professional Development. This temporary, on-site role supports CME activities, documentation, reporting, and accreditation compliance.

Under supervision, you will assist with CME software, invoices, certificates, and transcripts, and help prepare annual reports and ACCME data. Strong communication, organization, and attention to detail are essential for success in

Qualifications

• 1 year (12 months) in education, training or related work experience.
• Bachelor’s degree in education or related field or equivalent.
• Two to four years of experience in medical education.
• Knowledge of CME processes, accreditation standards.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and Google Docs.

Responsibilities

• Reviews, tracks, and maintains CME program data for reporting and accreditation.
• Assists activity directors with CME proposals, applications, and reporting.
• Compiles data for annual reports and ACCME reporting.
• Manages registration requests and system inquiries related to CME software.
• Coordinates monthly CME meetings, agendas, and minutes.

Skills

Strong communication

Attention to detail

Independent judgment

Data analysis

Education

Bachelor’s degree in education or related field

Tools

Excel

Word

PowerPoint

Google Docs

Job description

Chicago, IL, United States

This Position is temporary and limited to 900 hours.

Workplace Type: On-Site

Salary: The rate of pay for this position is $30.77 per hour.

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

Under minimal direction from the Assistant Manager and Lead Administrator, the Extra Help Program Coordinator supports the day-to-day administration and long-range planning of the College of Medicine Office of Continuing and Professional Development (CME). The position coordinates, tracks, reports, and maintains documentation for CME learning activities and stays current with applicable accreditation policies, standards, and practices.

The Extra Help Program Coordinator helps ensure that sponsored CME activities are appropriately documented and compliant with applicable accrediting body and program requirements. The position also supports program evaluation activities and provides administrative support to the Associate Dean for Interprofessional Education and Continuing Medical Education.

Duties & Responsibilities

• Reviews, tracks, and maintains program data, including activity information, outcomes, attendance, participant attributes, and goal-related measures used for annual reporting, accreditation requirements, and faculty committee review.
• Assists activity directors and coordinators with navigating the CME proposal software, submitting applications, and completing required activity reporting.
• Works with the Assistant Manager to manage and compile data for annual reports and ACCME reporting, including required information for CME activities conducted during the reporting period.
• Manages registration requests and troubleshoots system-related inquiries, including questions related to CME application software.
• Coordinates monthly local and Executive Committee meetings, including scheduling, preparing agendas and minutes, and facilitating application reviews by committee members.
• Coordinates communication between the program office, departments, practitioners, and other stakeholders and organizations regarding CME activities and inquiries.
• Plans, coordinates, and conducts instructional meetings for individuals involved in CME activity development and design, including program administrators.
• Assists with generating invoices, certificates, and transcripts for CME activities, as needed.
• Ensures that planning documentation for sponsored CME activities is complete and compliant with applicable accrediting body and program requirements, including required forms, records, and post-activity reporting.
• Supports the Assistant Manager and Lead Administrator in developing and implementing evaluation processes to assess educational effectiveness, learner engagement, achievement of learning objectives, and program outcomes.
• Provides administrative support to the Associate Dean for Interprofessional Education and Continuing Medical Education.

Minimum Qualifications

• A total of one (1) year (12 months) in education, training and/or work experience in the area of specialization inherent to the position. (Note: Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)
• Based on position requirements, additional education, training, and/or work experience in the area of specialization inherent to the position, may be required. Additional education, training and/or work experience in the area of specialization:
• Bachelor’s degree in education or a related field, or an equivalent combination of education and experience.
• Two to four years of experience in medical education.
• Knowledge of continuing medical education processes, requirements, and accreditation standards.
• Experience using Microsoft Office applications, including Excel, Word, and PowerPoint, as well as Google Docs and other relevant technology.
• Ability to exercise independent judgment while following established direction, policies, and procedures.
• Excellent oral and written communication skills, including the ability to communicate effectively with faculty, staff, physicians, administrators, and external partners.
• Experience coordinating or managing work involving faculty and staff.
• Ability to interpret and apply accreditation standards and institutional policies.
• Strong attention to detail and commitment to accuracy and compliance.
• Ability to build collaborative relationships with internal and external stakeholders.
• Ability to analyze data and translate findings into actionable recommendations.
• Demonstrated initiative, professionalism, and problem-solving skills.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, covid sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.