Program Coordinator - Administrative & Logistics

Research-Foundation-Cun; New York (NY); On-site; USD 55,000 - 65,000; Full time

Job summary

Research Foundation of the City University of New York (RFCUNY) is seeking a Program Coordinator to provide administrative support within the Budget and Scope Management team. You will report to the Sr.

Program Manager and collaborate with admin staff across workstreams and ACS to support daily operations. Responsibilities include processing supply requests, monitoring inventory, coordinating vendor communications, maintaining records, assisting cost control, organizing trainings and events,

Qualifications

• Associate’s degree required.
• Bachelor’s degree preferred.
• Minimum 2 years of administrative experience in a professional office environment.
• Excellent communication and interpersonal skills.
• Attention to detail.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams, etc.)

Responsibilities

• Collect and process office supply and printing requests from workstreams and staff.
• Monitor inventory levels and order supplies as needed.
• Communicate with vendors regarding orders, pricing, and deliveries.
• Maintain administrative records related to purchasing and printing orders.
• Assist with cost control by monitoring supply and printing expenses.
• Coordinate logistics for memberships, trainings, workshops, and/or events.
• Assist the Contract Manager in obtaining and collecting consultant documents.
• Track receipt of consultant documents and verify all required documents are included.
• Maintain accurate tracking logs and records of consultant document status.
• Coordinate onboarding activities for newly hired employees; assist with account creation, ID, email access, and office equipment, etc.
• Collect working equipment from exiting staff.
• Assist in office event planning.
• Ensure confidentiality and security of sensitive information.
• Provide support with special projects as needed.

Skills

Communication skills

Interpersonal skills

Attention to detail

Education

Associate’s degree

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Research Foundation of the City University of New York (RFCUNY) is seeking a Program Coordinator to provide administrative support within the Budget and Scope Management team. You will report to the Sr.

Program Manager and collaborate with admin staff across workstreams and ACS to support daily operations. Responsibilities include processing supply requests, monitoring inventory, coordinating vendor communications, maintaining records, assisting cost control, organizing trainings and events,