Program Coordinator, Active Lifestyles

Child Care Aware; Richmond (VA); On-site; USD 28,000 - 34,000; Full time

Job summary

Sportable Richmond Adaptive Sports and Recreation is seeking an Active Lifestyle Program Coordinator to support health, wellness, and adaptive programming for aging populations (50+). You will coordinate sessions, manage schedules, and ensure inclusive, high‑quality experiences across diverse formats.

Reporting to the Director of Active Lifestyle Programs, you will liaise with instructors, secure facilities, and monitor attendance and outcomes to demonstrate impact.

Qualifications

• Bachelor’s degree in Kinesiology, Sports Management, or related field preferred.
• Group Fitness/Personal Training certification highly preferred (ACE/NASM/ACSM).
• Current CPR/AED and First Aid certification required (training provided).

Responsibilities

• Schedule seasonal calendar for wellness sessions, ensure staffing and spaces.
• Coordinate instructors; onboarding and inclusion standards across sessions.
• Step in as lead or co-lead for multiple formats to prevent cancellations.
• Visit sites to ensure safety, program delivery, and curriculum alignment.

Skills

Fitness instruction

Older adults experience

Schedule management

CRM databases

Google Suite

Lead fitness sessions

Education

Bachelor’s degree in Kinesiology, Sports Management, or related field

Group Fitness/Personal Training certification (ACE, NASM, ACSM)

CPR/AED and First Aid certification

Tools

Google Suite

Salesforce

CRM databases

Job description

Sportable creates opportunities and transforms the lives of individuals with physical disabilities, visual impairments, and those requiring physical accommodations through sport, recreation, health, and wellness.

Overview

Sportable Richmond Adaptive Sports and Recreation is an adaptive sports, recreation, health, and wellness organization that aspires to be the best in the country at providing sporting and recreational opportunities to those with physical disabilities, visual impairments, and those requiring physical accommodations.

Job Description

The Active Lifestyle Program Coordinator provides comprehensive operational support for Sportable’s portfolio of health, wellness, and active lifestyle programming, with a dedicated focus on serving aging populations (50+). Reporting to the Director of Active Lifestyle Programs, this role ensures the seamless delivery of high-quality fitness formats and recreational activities by managing the critical intersection of program logistics, instructor coordination, and participant engagement. This individual acts as a vital bridge between program design and the participant experience, ensuring consistent, inclusive, and impactful programming.

Key Responsibilities

Program Operations & Session Coordination

• Scheduling Management: Manage the seasonal calendar for all wellness and active lifestyle sessions, ensuring all programs are fully staffed, facility spaces are secured, and schedule changes are communicated to all stakeholders.
• Instructor Liaison: Serve as the secondary point of contact for adjunct and contract instructors, as well as parks & recreation staff; assist with onboarding, resource distribution, and ensuring Sportable’s standards of inclusion are met in every session.
• Program Support: Maintain the technical proficiency to step in as a lead or co-lead instructor for various formats (e.g., functional strength, seated yoga, functional mobility) to prevent class cancellations and ensure a seamless participant experience.
• Site Management: Conduct regular on-site visits to community partner locations to ensure programs are running safely, effectively, and according to the designated curriculum.

Data Stewardship & Logistics

• Reporting & Data Integrity: Assist with the daily collection and entry of attendance and participation data into Salesforce; ensure all participant waivers and health intakes are accurate and up to date for grant reporting.
• Impact Measurement: Support the Director in administering functional assessments and quality-of-life surveys to track and communicate the long‑term health outcomes of participants.
• Equipment & Asset Management: Oversee the inventory, sanitation, and transport of wellness-specific equipment (mats, weights, adaptive aids) to various program sites across the Chesterfield area.

Required Qualifications

Education

• Bachelor’s degree in Kinesiology, Sports Management, or a related field is preferred.
• A nationally recognized Group Fitness/Personal Training certification (e.g., ACE, NASM, ACSM) is highly preferred.
• Current CPR/AED and First Aid certification required (training will be provided, if needed).

Required Experience and Qualifications

• 2+ years of experience in fitness instruction, recreation management, or community wellness coordination.
• Experience working with older adults (50+), with the ability to safely implement exercise modifications preferred.
• Experience managing schedules and using CRM databases; experience with Google Suite and Salesforce is a significant plus.
• Must be physically able to demonstrate exercise movements and lead fitness sessions for 45–60 minutes.
• Ability to lift and move equipment up to 50 lbs and assist with equipment setup across various terrains (gyms, studios, outdoor spaces).
• Flexible schedule, with the ability to occasionally work evenings and weekends based on the seasonal program calendar.
• Valid Driver’s License and a clean driving record.
• Reliable personal transportation is required to travel between various program sites across the Chesterfield area.

$20.00 – $25.00 / hour

Sportable provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or any other characteristic protected by law.

Due to the nature of our work, people with disabilities are encouraged to apply.