Program Coordinator 2 (02-3003)

Holland America-Princess (Holland America Dawson City Inn); Anchorage (AK); On-site; USD 90,000 - 120,000; Full time

Job summary

Alaska Department of Public Safety is recruiting for a Financial Management professional to support public safety communications programs. You will develop and maintain budgets for planned, projected, and executed initiatives and oversee procurement to meet time-sensitive needs of engineering and operations teams for a $200+ million system.

The role involves coordinating administrative support staff, ensuring compliance with federal and state guidance, and advancing initiatives that improve

Qualifications

• Analytical Thinking/Problem Solving: uses a logical, systematic approach to address problems or opportunities.
• Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs for compliance with laws and guidance.
• Decision Making: Makes sound, well-informed decisions and commits to action.
• Planning and Evaluating: Organizes work, sets priorities, and determines resource requirements.
• Organizational Awareness: Understands the organization's mission and functions.

Responsibilities

• Maintain and oversee support programs for essential public safety communications systems.
• Develop and maintain budget documentation for planned, projected, and executed programs and projects.
• Oversee administrative support staff functions and procurement activities for time-sensitive engineering/operations teams.
• Ensure compliance with federal and state guidelines while seeking efficiencies and cost savings.

Skills

Analytical Thinking

Compliance

Decision Making

Planning and Evaluating

Organizational Awareness

Education

Training and Education Equivalents

Job description

Job Description

The recruitment is exempt from the hiring freeze (Administrative Order 358)

This recruitment is open to Alaska Residents only. Applicants

must

meet

A

laska Residency Requirement

s in order to be considered for employment at this time.

WHAT YOU WILL BE DOING:

You will be responsible for maintaining various support programs enabling essential public safety communications systems serving state, local, federal and Department of Defense first responders. This includes developing and maintaining budget documentation for planned, projected, and executed programs and projects. You will also oversee administrative support staff functions and procurement activities supporting the time-sensitive work of the engineering and operations teams as they operate and maintain our $200-plus million public safety communications systems.

OUR ORGANIZATION, MISSION, AND CULTURE:

The position supports many of the state and local 9-1-1 dispatch centers’ radio equipment enabling mission critical communications to first responders as they answer calls for help. Your work will support multiple teams working to ensure reliable emergency communications services through a system comprised of over 150 communication sites enabling emergency and day-to-day services to state, local, Department of Defense and federal agencies as they carry out their missions to the public. Those sites often include microwave communications, high availability network routers, primary and emergency power, shelters and towers all supporting land mobile radio and other customer equipment and services. You will have the opportunity to improve upon our system to increase operational efficiency, capability and reliability. The position is charged to provide vital support services to our teams as we seek innovations and initiatives to advance the mission of the customers and, to implement processes and programs to achieve efficiencies and cost savings.

THE BENEFITS OF JOINING OUR TEAM:

The team performs exciting work supporting modern technology in a constantly evolving environment. The mission we carry out is a vital public service and results in a high job satisfaction and great teamwork.

You will have the opportunity to work flexible schedules and situational telework is very compatible with the position.

THE WORKING CONDITIONS YOU CAN EXPECT:

The primary work environment is an office setting supporting the team and receiving customers, or at your home when situational telework is authorized.

WHAT WE ARE LOOKING FOR:

Financial Management

: Understands the organization's financial processes. Prepares, justifies, and administers the program budget. Oversees procurement and contracting to achieve desired results. Monitors expenditures and uses cost-benefit thinking to set priorities List Position Specific Competencies

Planning and Evaluating

: Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.

Manages and Organizes Information

: Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods

The Department of Public Safety strives to preserve the peace, enforce the law, prevent and detect crime, and protect life and property. All positions support or carry out the Department's mission. If our mission interests you and this position embodies your strengths, please consider joining our team.

More information about the Department of P

ublic Safety can be found on our website:

http://dps.alaska.gov/

Minimum Qualifications

Any combination of education and/or experience that provides the applicant with competencies in

Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.

Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.

Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.

Planning and Evaluating: Organizes work, sets priorities, and determines resource requirements; determines short- or long‑term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.

Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.

Equivalent to those typically gained by:

Training from an accredited college or university in any field and/or progressively responsible professional experience developing, planning, coordinating, and implementing a program, project, business, organization, or major components of a program, including having administrative authority over the program/project funding, staff, and/or overall operations.

Special Note

:

“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

“Professional experience” means work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the power or right to decide or act according to one's own judgment.

“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Additional Required Information

C

OVER LETTER

A cover letter is NOT required for this position.

Your complete application will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

BACKGROUND CHECK

This position requires the incumbent to submit to a fingerprint based criminal history background check. Due to the sensitive nature of this position, and required access to APSIN, an applicant with criminal convictions will not move forward in the selection process.

CONFIDENTIALITY AGREEMENT

The successful candidate will be required to read, understand, and agree to via signature, an agreement of confidentiality concerning the work commonly encountered within the Department of Public Safety to qualify for this position.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before emplo