Program Coordinator 2 (02-3003)

State of Alaska; Anchorage (AK); Hybrid; USD 65,000 - 90,000; Full time

Job summary

State of Alaska in Anchorage seeks a Program Coordinator 2 to support public safety communications programs. You will develop and maintain budgets for planned, projected, and executed programs and provide administrative support across engineering and operations teams.

This role requires coordinating procurement, monitoring expenditures, and communicating complex information to stakeholders across state, local, federal, and DoD partners.

Qualifications

• Experience developing and managing program budgets.
• Experience with procurement and contracting.
• Ability to coordinate across multiple teams and departments.
• Understanding of federal laws and regulations governing programs.

Responsibilities

• Maintain budget documentation for planned, projected, and executed programs.
• Oversee administrative support staff functions and procurement activities.
• Support time-sensitive work of engineering and operations teams.
• Ensure reliable public safety communications systems across sites.

Skills

Financial Management

Planning and Evaluating

Manages and Organizes Information

Analytical Thinking/Problem Solving

Compliance

Decision Making

Organizational Awareness

Education

Higher education equivalency

Job description

Program Coordinator 2 (02-3003) – Anchorage, AK

The recruitment is exempt from the hiring freeze (Administrative Order 358)

This recruitment is open to Alaska Residents only. Applicants must meet the Alaska Residency Requirement in order to be considered for employment at this time.

What You Will Be Doing

You will be responsible for maintaining various support programs enabling essential public safety communications systems serving state, local, federal and Department of Defense first responders. This includes developing and maintaining budget documentation for planned, projected, and executed programs and projects. You will also oversee administrative support staff functions and procurement activities supporting the time-sensitive work of the engineering and operations teams as they operate and maintain our $200-plus million public safety communications systems.

Our Organization, Mission, and Culture

The position supports many of the state and local 9-1-1 dispatch centers’ radio equipment enabling mission critical communications to first responders as they answer calls for help. Your work will support multiple teams working to ensure reliable emergency communications services through a system comprised of over 150 communication sites enabling emergency and day-to-day services to state, local, Department of Defense and federal agencies as they carry out their missions to the public. Those sites often include microwave communications, high availability network routers, primary and emergency power, shelters and towers all supporting land mobile radio and other customer equipment and services. You will have the opportunity to improve upon our system to increase operational efficiency, capability and reliability. The position is charged to provide vital support services to our teams as we seek innovations and initiatives to advance the mission of the customers and to implement processes and programs to achieve efficiencies and cost savings.

Benefits of Joining Our Team

The team performs exciting work supporting modern technology in a constantly evolving environment. The mission we carry out is a vital public service and results in a high job satisfaction and great teamwork. You will have the opportunity to work flexible schedules and situational telework is very compatible with the position.

Working Conditions You Can Expect

The primary work environment is an office setting supporting the team and receiving customers, or at your home when situational telework is authorized.

What We Are Looking For

• Financial Management: Understands the organization's financial processes. Prepares, justifies, and administers the program budget. Oversees procurement and contracting to achieve desired results. Monitors expenditures and uses cost-benefit thinking to set priorities.
• Planning and Evaluating: Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.
• Manages and Organizes Information: Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.

Qualifications

Any combination of education and/or experience that provides the applicant with competencies in

• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.
• Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
• Planning and Evaluating: Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.
• Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.

Equivalent to those typically gained by: Training from an accredited college or university in any field and/or progressively responsible professional experience developing, planning, coordinating, and implementing a program, project, business, organization, or major components of a program, including having administrative authority over the program/project funding, staff, and/or overall operations.

Additional Required Information

Cover Letter: A cover letter is NOT required for this position.

Background Check: This position requires the incumbent to submit to a fingerprint based criminal history background check. Due to the sensitive nature of this position, and required access to APSIN, an applicant with criminal convictions will not move forward in the selection process.

Confidentiality Agreement: The successful candidate will be required to read, understand, and agree to via signature, an agreement of confidentiality concerning the work commonly encountered within the Department of Public Safety to qualify for this position.

Education: To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application.

Special Instructions for Foreign Education: Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.

Work Experience: Applications will be reviewed to determine if minimum qualifications are met. Therefore, all work experiences the applicant is using to meet minimum qualifications for this position must be documented in the application package.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

Contact Information

Scott Stormo
APSCS Manager
Phone: [phone]
[e-mail]