Program Coordinator

American University; Washington (District of Columbia); Hybrid; USD 36,000 - 43,000; Full time

Benefits offered by this job

Benefits package

Job summary

American University in Washington, DC seeks a Program Coordinator for the Center for Latin American & Latino Studies to support administrative duties and project development. You will help maintain the Center’s website, blog, social media, plan events, draft correspondence, assist with grants, and coordinate research teams.

Reporting to the Director, this is a one-year renewable temporary position with responsibilities in contracts, budgets, student supervision, and daily office operations.

Qualifications

• Bachelor's degree required.
• 2–4 years of relevant experience.
• Spanish and English fluency required.
• Ability to work independently with minimal supervision.
• Excellent written and oral communication skills.
• Strong organizational and office management skills.
• Familiarity with Microsoft Office and CommonSpot.
• Experience in budgets and contracts management.
• Experience in project and event management.

Responsibilities

• Communications: manage center's communication strategy, blog posts, brochures and website pages.
• Program Support: prepare contracts for commissioned research and provide general research support.
• Event coordination: coordinate events and draft invitation letters.
• Office and technical support: collaborate on budgets and supervise student assistants.
• Other duties as assigned.

Skills

Communication

Spanish-English

Office management

Outlook & MS Office

Organizational skills

Project management

Event management

Interpersonal skills

Education

Bachelor's degree

Master's degree (preferred)

Tools

CommonSpot

Microsoft Office

Job description

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University

Department:

Center for Latin American and Latino Studies

Time Type:

Full time

Job Type:

Regular

FLSA Status:

Non-Exempt

Work Modality:

Hybrid 01 (On Campus 3-4 Days/Week)

Union:

SEIU Local 500 - Provost & Enrollment Division

This position is part of a collective bargaining unit represented by SEIU Local 500 - Provost & Enrollment Division. That means the terms and conditions of your employment are governed by university policy (including the Staff Personnel Policies Manual) and any collective bargaining agreement entered into between American University and SEIU Local 500 - Provost & Enrollment Division.

Job Description:

Summary:

Program Coordinator is responsible for providing general administrative and specific project development support to the Center for Latin American & Latino Studies. Tasks include helping to maintain the Center’s website, blog and social media accounts; planning and coordinating events; drafting and editing correspondence; grant proposals, and website text; managing grants, facilitating the work of research teams; conducting background research; and responding to inquiries and concerns from faculty, outside organizations, funders, and the broader campus community. The Program Coordinator must be able to function independently with minimal supervision, have sound judgment, a professional demeanor, and be project/task oriented. This is a one-year renewable temporary position.

The Program Coordinator reports directly to the Director for the Center for Latin American & Latino Studies. This position works closely and supports the Assistant Director, Finance and Operations when required, and other staff associated with the projects housed at the Center for Latin American & Latino Studies. This position helps to supervise and coordinate the workload of student assistants.

Essential Functions:

1.) Communications

• Manage Center’s communication strategy in coordination with current Program Coordinator. Monitor listservs and produce the Center’s bulletin and weekly blog posts. Independently manage the creation and editing of the brochures and website pages.

2.) Program Support

• Prepare contracts for commissioned research of all grants. Provide general research support on various projects under the direction of the Director, Research Associate Professor, Assistant Director for Research, current Program Coordinator, and/or PIs.

3.) Coordination of Events and Project Correspondence

• Coordinate events sponsored and co-sponsored by CLALS including securing space, advertising, and directly handling all logistical arrangements. Lead in drafting or translating invitation letters for guests who are to participate in CLALS events and workshops.

4.) General Office, Technical and Managerial Support

• Collaborate with Assistant Director for Finance and Operations and other staff in support of everyday functional requirements, including the review of budgets and payments as necessary. Train and actively manage graduate and undergraduate assistants carrying out their delegated tasks.

5.) Other Duties as Assigned

Supervisory Responsibility:

• Supervise student assistants, in coordination with Director and other staff.

Competencies:

• Serving Customers.
• Prioritizing and Organizing.
• Acquiring and Analyzing Information.
• Supporting Coworkers.

Position Type/Expected Hours of Work:

• Full-time.
• 35 hours per week.

Salary Range:

• $26.11 - $30.76 per hour.

Required Education and Experience:

• Bachelor's degree.
• 2 - 4 years of relevant experience.

Preferred Education and Experience:

• Master's degree.

Additional Eligibility Qualifications:

• Excellent written and oral communication skills.
• Fluency in written and spoken Spanish and English.
• Office management skills.
• Knowledge of Microsoft Office Suite, especially Microsoft Outlook; facility with technology and familiarity with email distribution lists; knowledge of, or ability to quickly learn, CommonSpot.
• Organizational skills.
• Experience in project and event management.
• Strong interpersonal skills.
• Must be dependable and exhibit sound judgment and professionalism.
• Must be able to function independently with attention to detail and minimal supervision.

Other Duties:

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits:

• AU offers a competitive benefits package.

Other Details:

• Hiring offers for this position are contingent on successful completion of a background check.
• Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
• American University is an E-Verify employer.

Current American University Employees:

American University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.