Program Coordinator

Beth Israel Deaconess Medical Center; United States; Sur place; USD 60 000 - 90 000; Plein temps

Résumé du poste

Beth Israel Deaconess Medical Center is seeking a Program Coordinator for GME to manage the daily operation of residency programs under the Medical Education Department. You will collaborate with the Director and Program Directors to ensure adherence to ACGME guidelines, support service areas, and coordinate accreditation activities.

The role involves preparing program updates, maintaining Milestones and New Innovations databases, managing ERAS, and screening applications for interviews during

Qualifications

• Experience coordinating residency/fellowship programs.
• Knowledge of ACGME requirements and site visit readiness.
• Proficiency with residency data systems and reporting.

Responsabilités

• Serve as the primary administrative contact for one or more residency/fellowship programs.
• Ensure compliance with ACGME guidelines and policies.
• Prepare information required by ACGME and annual program updates.
• Assist in readiness for ACGME Site Visits and CLER visits.
• Maintain records of operative procedures and Case Log data.

Connaissances

Program coordination

ACGME compliance

Data management

Communication skills

Outils

ERAS database

New Innovations

Description du poste

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives.

The Program Coordinator, GME will have responsibility for the coordination and daily operation of one or more departmental residency programs. Will work under the direct supervision of the Director of the Medical Education Department and the Program Director to ensure program compliance with the ACGME (Accreditation Council for Graduate Medical Education) guidelines and policies. As a member of the Medical Education Department team, will be required to provide support to any of the Medical Education service areas as deemed necessary by the Director of Medical Education.

Job Description:

Essential Duties & Responsibilities including but not limited to:

• Serves as the primary point of administrative contact for one or more residency/fellowship programs.
• Demonstrates a basic knowledge of ACGME protocol and requirements and ensure that assigned residency/fellowship programs are functioning in compliance with these requirements.
• Prepares and submits all information required and requested by the ACGME. This includes but is not limited to the annual program updates to the ADS and ensures that the information submitted is accurate and complete.
• Prepares for and assists in the readiness of the program for ACGME Site Visits, CLER visits, as well as other activities associated with program accreditation.
• Compiles annually a comprehensive record of the number and types of operative procedures performed by each resident completing the program. This record must include all the procedures that resident was either surgeon or assistant during the program. These records must be maintained using the ACGME Case Log System.
• Manages the Milestones implementation and collection process in ACGME and New Innovations Database.
• Maintains the ERAS database (Electronic Residency Application System) and/or San Francisco Match database, and conducts its processes during the residency recruitment season, including filtering applications that are suitable for review by the Program Director. Review all residency applications and screen those appropriate for interview. Performs all Match responsibilities and corresponds with newly matched residents about requirements for appointment to the hospitals.
• Ensures that the faculty and resident attendance at conferences is documented.
• Completes required national and hospital surveys and reporting program or trainee data.
• Implements policies and procedures consistent with the institutional and program requirements for resident duty hours and the working environment, including moonlighting, and, to that end, must: distribute these policies and procedures to the residents, faculty; monitor resident duty hours, according to sponsoring institutional policies, with a frequency sufficient to ensure compliance with ACGME requirements; adjust schedules as necessary to mitigate excessive service demands and/or fatigue; and, if applicable, monitor the demands on at-home call and adjust schedules as necessary to mitigate excessive service demands and/or fatigue. Monitor the need for and ensure the provision of back up support systems when patient care responsibilities are unusually difficult or prolonged.
• Prepares letters and verifications, such as Board eligibility letters, and provides verification of training for trainees/alumni.
• Schedules and prepares various meetings and program-related events.
• Manages and maintains resident rotation/block schedules and ensures duty hour tracking is up to date in New Innovations Database for ACGME compliance and Finance Department reference for Annual Medicare Cost Report submission.
• Tracks Quality Improvement and Patient Safety projects and scholarly activity.
• Manages the evaluative processes of trainees, the program, the faculty and rotations in New Innovations Database.
• Reviews Annual Program Letters of Agreement (PLAs) to ensure they are up to date.
• Coordinates medical student rotations and, as appropriate, observerships and/or electives.
• Schedule and prepare documentation needed for bi-annual resident/program director meetings.
• Track and log all vacation/sick leave used by residents.
• Provides both administrative supervision and support to chief/residents. Acts as a liaison between residents and hospital administration when necessary. Acts as a liaison to other Hospitals, units and departments regarding resident recruitment, orientation, annual program Affiliation Agreements, and external rotations.
• Oversees department-level trainee orientation and task-specific training/certification.
• Develops new procedures in response to new or revised policies issued by governing agencies or program director.
• Provides administrative support to the Program Director including scheduling meetings, preparation of agendas, recording and maintaining meeting minutes, development of reports and provision of data to the various committees (PEC, CCC. Etc.).