Program Coordinator

AdventHealth; Tampa (FL); Hybrid; USD 46,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Paid Time Off from Day One

403-B Retirement Plan

4 Weeks 100% Paid Parental Leave

Career Development

Well-being Resources

Mental Health Resources and Support

Pet Benefits

Job summary

AdventHealth in Tampa, FL, seeks a program coordinator to manage multi-site initiatives across West Florida. The role involves hybrid work with substantial travel, coordinating trainings, communications, and reporting to drive patient-centered program success.

You will lead cross-functional teams, develop engagement plans, and maintain program data and budgets while collaborating with marketing and other departments. A Bachelor’s degree is required, with a Master’s preferred.

Qualifications

• Executive-level presentation and facilitation skills required.
• Excellent interpersonal, written and verbal communication; strong problem-solving abilities required.
• Ability to train and coach others; dynamic instructor and polished speaker required.
• Detail-oriented with excellent project management and planning skills.
• Excellent knowledge of CREATION Life and health promotion principles required.
• Superior organization; ability to manage multiple projects simultaneously required.
• Strategic and critical thinking to develop practical solutions required.
• Ability to work independently and collaborate with hospital departments required.
• Proficient in MS Office 365 apps and familiarity with project management tools like SharePoint required.
• Strong organizational skills and ability to handle time-sensitive issues and deadlines required.
• Initiative and ability to work independently while thriving in a collaborative environment required.

Responsibilities

• Coordinate processes for programs as needed.
• Establish training opportunities and support within the team.
• Coordinate and execute program strategy with Manager collaboration.
• Develop meeting content and materials; facilitate events and programs.
• Create engagement plans and implement program improvements.
• Maintain program data, master lists and monthly reports.
• Oversee daily quality control and technical performance of programs.
• Develop and maintain program communications, including a monthly newsletter.
• Work with marketing to promote programs.
• Report progress, milestones and issues to the Manager as requested.
• Maintain and track the program budget.
• Perform other duties as assigned.

Skills

Executive-level presentation

Interpersonal communication

Training and coaching

Project management

Office 365

SharePoint

Time management

Collaboration across departments

Education

Bachelor's degree

Master's degree

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Qualtrics

Job description

Our promise to you

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule

Full time

Shift

Day-Weekend (United States of America)

Address

14055 Riveredge Dr

City

Tampa

State

Florida

Postal Code

33637

Job Description

• Hybrid Schedule with 1 day remote, 4 days spent traveling within West Florida Division.
• This position may require up to 100% travel throughout the West Florida region: including Ocala, Tampa, North Pinellas, Davenport, Sebring, Port Charlotte, and Winter Haven. Frequent overnight travel may also be required.
• Coordinates all processes for programs as needed.
• Establishes ongoing training team practice opportunities and support.
• Coordinates and executes program strategy in collaboration with the Manager.
• Develops meeting content and materials, and facilitates events and programs.
• Implements strategies to grow and maintain program engagement, including creating engagement plans.
• Develops and implements program improvements.
• Maintains program data, master lists, and activities for reporting purposes, and provides monthly reports.
• Oversees daily quality control and technical performance of the programs.
• Develops and maintains program communication, including a monthly newsletter.
• Works closely with the marketing team for the promotion of all programs.
• Reports to the Manager on project milestones, progress, barriers, unmet needs, and overall project status as requested.
• Maintains and tracks the budget of programs.
• Other duties as assigned

Knowledge, Skills, and Abilities

• Executive-level presentation/facilitation skills [Required]
• Excellent interpersonal, written and verbal communication skills; strong problem-solving skills [Required]
• Ability to train and coach others; dynamic instructor, polished speaker [Required]
• Detail-oriented, excellent project management and planning skills [Required]
• Excellent knowledge of CREATION Life and health promotion principles [Required]
• Superior organization skills; ability to manage multiple projects simultaneously [Required]
• Ability to think strategically and critically in developing practical solutions [Required]
• Ability to work independently to achieve accomplishments and effectively collaborate and establish effective relationships with various departments within the hospital [Required]
• Proficient in use of Microsoft Outlook, Word, Excel, PowerPoint, Teams, and familiarity with other Office 365 applications (EndNote, Qualtrics) and project management programs such as SharePoint [Required]
• Strong organizational skills with the ability to concentrate on multiple projects simultaneously and re-establish priorities as necessary. Ability to effectively respond to time-sensitive issues and meet deadlines [Required]
• Initiative and ability to work independently (self-direction) while thriving in a setting requiring collaboration and teamwork for maximum efficiency and effectiveness. Attention to detail that ensures follow-through on all initiatives implemented, and all projects undertaken [Required]

Education

• Bachelor's [Required]
• Master's [Preferred]

Work Experience

• 2+ work experience in a health care setting such as a hospital or large physician group, medical staff office [Required]
• Demonstrated experience with an organized approach to program coordination including the use of well-organized files, systems, daily agendas and weekly schedules [Required]
• Experience with program and project coordination related to Patient Safety and Quality, Risk Management, Peer Review, and Performance Improvement [Preferred]
• Experienced with successful coordination of multiple, simultaneous, and ongoing projects [Required]
• Peer review experience [Preferred]

Physical Requirements

(Please click the link below to view work requirements)

Physical Requirements - https://tinyurl.com/23km2677

Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

Pay Range

$45,656.00 - $84,905.60

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.