Physician Office Coordinator

AdventHealth; Wesley Chapel (FL); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Paid Time Off from Day One

403-B Retirement Plan

4 Weeks 100% Paid Parental Leave

Career Development

Whole Person Well-being Resources

Mental Health Resources and Support

Pet Benefits

Job summary

AdventHealth in Wesley Chapel is seeking an administrative professional to schedule clinic-based procedures, verify patient benefits, and obtain authorizations, ensuring smooth workflow for the care team.

You will coordinate with departments, insurers, and vendors, manage supplies, and support billing while maintaining confidentiality and delivering excellent service in a fast-paced environment. Strong communication, organization, and computer skills are required.

Qualifications

• Proficient with Microsoft Office and word processing tools.
• Strong communication with management, staff, and vendors.
• Excellent organization and attention to detail; able to multitask.

Responsibilities

• Schedule clinic-based procedures and coordinate with departments.
• Verify patient benefits and complete authorization/pre-certification.
• Liaise with insurance to submit information for approvals; relay prep details to patients.
• Coordinate equipment, medications, and supplies; oversee billing timing.
• Ensure training needs and maintenance for equipment; support vendor interactions.

Skills

Microsoft Office

Interpersonal communication

Organization

multitasking

Data handling

Teamwork

Verbal and written communication

Typing speed

Education

High School Grad or Equiv

Associate's (Preferred)

Job description

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule:

Full time

Shift:

Day (United States of America)

Address:

26827 Foggy Creek Rd

City:

Wesley Chapel

State:

Florida

Postal Code:

33544

Job Description:

• Schedules patients for clinic-based procedures, coordinating with relevant departments.
• Registers patients and performs benefit eligibility verification applicable for patient visits.
• Completes authorization and pre-certification related to patient procedures.
• Serves as a liaison with insurance companies to submit accurate information needed for approval.
• Relays instructions and preparation details for procedures to patients.
• Coordinates equipment and medications needed for procedures.
• Acts as a liaison with vendors to ensure equipment and vendor presence when needed.
• Oversees training needed for procedures and ensures appropriate cleaning and maintenance of all equipment.
• Assists in patient procedures and oversees timely billing of procedures.
• Orders and maintains supplies for the department within budget guidelines.
• Oversees clinic-based procedure operations, ensuring efficient and effective workflow.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities:

• Proficient with Microsoft office [Required]
• Demonstrate interpersonal skills by effectively communicating with all levels of management and outside vendors and medical office staff [Required]
• Strong emphasis on organization skills and strong attention to detail [Required]
• Ability and willingness to multitask [Required]
• Ability to hand data that is sensitive or confidential in nature [Required]
• Ability to work independently or in a team environment [Required]
• Display professional interactions with all levels of internal and external customers [Required]
• Excellent verbal and written communication skills [Required]
• Proficient in computer and typing skills [Required]

Education:

• High School Grad or Equiv [Required]
• Associate's [Preferred]

Field of Study:

• N/A

Work Experience:

• 2+ years office experience [Required]
• Medical office scheduling and authorization experience [Preferred]

Additional Information:

• N/A

Licenses and Certifications:

• N/A

Physical Requirements:

(Please click the link below to view work requirements)

Physical Requirements - https://tinyurl.com/23km2677

Pay Range:

$17.80 - $28.48

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida's background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.